Administrative Officer Admin
Resume:
EXPERIENCE
FUGRO INDIA PVT.LTD, NEW MUMBAI
SEPETEMBER 2017-PRESENT
OPERATIONS COORDINATOR
Reporting – Operations Manager
• Responsible for day-to-day operations of vessel management like planning, scheduling, preparing and coordinating for operational aspect of port calls in the most effective and efficient manner
• Coordinating with vessels, suppliers, management and clients for providing end to end services
• Coordinating with shipping agents for port call activities, berthing and sailing schedules. Delegating tasks to appropriate team members
• Monitoring vessel operations of yard stay, dry docking, maintenance and ensure safety, quality and performance of vessels
• Communicating with employees, clients, service providers about project, events and campaign expectations and goals
• Collaborating with clients, venders, finance teams team members on budgeting, allocating funds and on time vender payments
• Leading logistics support activities and Organizing third-party vendors to deliver elements that can't be produced in-house with specifications and high standards
• Managing deadlines and progress across the team to ensure the projects are delivered on time
• Managing MIS data for all the expenses related vessels and coordination with finance and accounts.
• Providing Travel and Visa assistance to resources and expats travelling other countries
• Processing travel Insurance and other documents resources traveling abroad for offshore projects
• Coordinating for audit activities and arranging certificates, other reports from IRSS/WPC/INSA etc. to ensure audit compliance GTL LIMITED, NEW MUMBAI
SEPETEMBER 1997-FEBRUARY 2015
GROWTH PATH
Manager - Generalistic HR 2014 - 2015
Manager - International HR 2008 - 2014
Assistant Manager – Project Admin 2004 - 2008
Executive - Corporate Admin 2000 - 2004
Member - Corporate Admin 1997 - 2000
MANAGER – GENERALIATIC HR 2014 – 2015
Reporting - Practice Head – HR
• Managing company staff, including coordinating and supporting the recruitment process
• Processing and completing on boarding for new employees. Ensured on time Joining formalities for resources recruited at Pune and Aurangabad Power Division
APARNA U. KADAM
Admin and HR professional
PROFILE
20 Years of expertise in providing
administrative and HR support to staff
members and interfacing with facility
management.
Energetic, adaptive, passionate, and a
hands-on professional with strong
multi-tasking skills, ability to
simultaneously manage several
projects and schedules. Excellent
public-facing point person for clients,
customers, vendors and equipment
and service providers
AREA OF EXPERTISE
Corporate administration • Generalist
HR • Hospitality Management • Data
Management • Facility Management •
Travel & Visa Management • Vessel
Management • Procurement
Management • Vender negotiations
• Port management
KEY SKILLS
Scheduling and Planning • Prioritization
and problem-solving • Organizational
skills • Resource management •Vender
Negotiation • collaboratively as part of
a team • Employee relations • Ability
to work
CONTACT
***************@*****.***
New Mumbai, Maharashtra 400709
• Assisting with the performance management and review process like confirmation appraisals, performance Appraisal and, nomination formalities
• Ensured accurate and timely processing of monthly payroll updates to finance including new hires, terminations, new changes to pay rate
• Accountable for answers to staff questions about wages, deductions, attendance, and time records
• Identification, investigation and resolving discrepancies in timesheet and payroll records
• Responsible for employee exit management process including exit interviews, clearance from various departments and then smooth full and final settlement
• Responsible of employee group health benefits. Ensured on time benefits for Mediclaim, health Insurance and other company benefits
• Implementing employee relations and human resources policies, programs, and practices on regular intervals
MANAGER – INTERNATIONAL HR 2008 – 2014
Reporting - AVP-International HR
• Responsible for international onsite deputation including processing Visa, work permits, immigration and wage compliance for GTL group companies and other third-party locations
• Interaction with other country consulates for employee visa and work permit related issues
• Providing employees medical benefits to them under corporate Pool
• Co-ordination with Talent Management team and processing on boarding for new employees. Ensured on time Joining formalities for resources recruited
• Maintaining regular MIS on Monthly basis and presenting to Senior management
• End to end support for international Expatriate and their families visiting to India
• Interaction with project teams and providing backend support for their requirements and issues
• Implemented policies and procedures to improve operations and function of the department
ASSISTANT MANAGER – PROJECT ADMIN (PSG) 2004 - 2008 Reporting - Senior VP - Managed Services
• Procurement of Mobile handsets and SIM cards for employees deployed across India. Coordination with venders and service provider for activation, deactivation of the services
• Recovery value added services and new procedures for resources deployed across India
• Participation in meetings and interactions with customers, vendors and project teams for various requirements
• Maintaining MIS for logistics, travels and administration expenses
• Co-coordination with concerned project managers for resource to be deployed and submission of the reports on their requirement
• Settled and stream lined new procedure for time Sheet, job approval forms for resources deployed across country. Ensured on time submission from employees and further back end procedures EDUCATION AND
CERTIFICATIONS
M.A. - ECONOMICS
MUMBAI UNIVERSITY
SEPTEMBER 1995
MDP - MANAGEMENT DEVELOPMENT
PROGRAMME
WELIGNKAR INSTITUTE, MUMBAI
SEPTEMBER 2010
HR CAPSULES CERTIFICATION
NEW MUMBAI
MAY 2017
CERTIFICATION IN FACILITY MANAGEMENT
PUNE
MAR 2021
PERSONAL INFORMATION
CIVIL STATUS – MARRIED
NATIONALITY – INDIAN
ACHIEVEMENTS
Awarded with “PASSION FOR ACTION
AWARD” in Mar-04 for providing
excellent Admin and Infrastructure
support to all the resources deployed
on Motorola projects
Awarded with “Employee of the
Quarter” in Mar-06 for International
resource deployment and providing
them with online HR & Admin support
Awarded with “Most profitable Deal of
the Year- Overseas” in FY 07-08 for
displaying outstanding customer
management and service delivery which
resulted in business growth with
Ericsson
Selected & awarded with “Club Orion
membership” in FY 2008 and 2011 for
my continuous outstanding
performance
HOBBIES
• Travelling
• Cooking arrangement for events
• Internet surfing
• Arrangements of air Travels, Forex and Overseas Insurance all telecom engineers and back support during their deputation
• Implemented plans and processes to minimize admin cost through effective utilization of labour, equipment, facilities
• Implemented system driven processes for faster service support
• Documentation, implementation and enhancement of ISO-9001: 2000 and other QMS activities
EXECUTIVE CORPORATE ADMIN 2000 - 2004
Reporting - Central Administrative Officer (Corporate)
• Handling major administrative functions like Housekeeping, Security, Assets Management, Canteen Management, Hospitality Management, Event Management, Real-estate Management
• Developed infrastructure and team to support employees for accommodation and company guesthouses across country
• Optimized resource utilization to aim reduction in waste & in turn helped in saving costs at every levels
• Conference and meeting arrangements for all the department heads, business clients etc.
• Handling of various annual contracts including housekeeping, labors, security, pest control etc.
• Managing and planning shifts for housing teams at corporate office
• Assets Management including new maintenance contracts, AMCs negotiations of all the office equipment like OHP, LCD projector, AC plants, water cooler etc.
• Handling and keeping regular update of all the company assets including mobiles, phones, cars and other admin assets
• Documentation, implementation and enhancement of ISO-9001: 2000 and other QMS activities
MEMBER – CORPORATE ADMIN 1997-2000
Reporting – VP Corporate
• Handling major administrative functions like Housekeeping, Security, travel, Assets Management, Canteen Management
• Managing all the venders for travel bookings, hotels, Visa, foreign exchange, travel insurance, conference halls
• Conceptualizing and organizing meetings, events, functions, get together, parties etc.
• Handling and assisting in company advertisements in newspapers, magazines
• Preparing and maintaining lease agreements with venders MANAGEMENT TRAINEE 1996 - 1997
Reporting – Director
ADVANCE MANAGEMENT SERVICES, MUMBAI
SEPETEMBER 1995 – JULY 1996
Date: Aparna U. Kadam
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