Commercial Manager Office Assistant

RAMESH CHANDRA BHARDWAJ

Contact No.: +91-991******* E-Mail: **********.****@*****.***

Aspiring for opportunities in Finance, Accounts and Administration Brief Overview

A self motivated professional with over 30 years of experience in Administration & Finance, Accounts.

I was associated with M/s Mahindra & Mahindra Ltd., Tractor Division, New Delhi as Astt. Commercial Manager.

Job Profile

Administration :

All office admin related work

Co-ordination with HO admin team

Air-ticket booking

Cab booking / hiring

Guest house booking

Hotel booking

Air ticket / Train ticket booking

Co-ordination with IT team

Vehicle maintenance (28 vehicle)

Vehicle registration

Parking arrangement

Sitting arrangement

Meeting arrangement

Breakfast / lunch arrangement to visitors

Allottement of vehicles to employee

Guest house booking

Conference / VC hall booking

Contractual manpower attendance (25 Nos.)

Travel expenses settlement

Fire & theft

Requirement of capital assets

Physical Verification of Fixed Assets (Any Additions/ Deletions) with books.

Mails communication

Reporting to State Head / Zonal Commercial Manager

Settling their expenses

Daily / weakly / fortnightly/ Monthly reporting to State Head ( DGM/ GM)

Custodian of confidential files / documents

Daily MIS of Sales & collection

Territory Manager / Area manager report to State Head

Typing Speed (English) : 25-30 wpm

Filling System

Office record keeping

House Keeping

Vendor Management:

Vendor type: Event organiser, Cab, Conferences, Printing & Stationery, Sales Promotion, tyre, vehicle, Air ticket etc.

Payment of vendor within 15 days

Payment mode thru RTGS/ fund transfer

No cheque payment

New vendor creation after approval of State Head/ Zonal Head

KYC process

NOC from vendor

Stock Yard Operations:

Managing 2- stock yards at Sikandarabad (Bulandshahr) & Rudrapur

Stock transfer of tractors

Checking of inward & outward register, Gate Passes

Conducting stockyard audit on monthly basis

Co-ordinating with CFA / Transporters for smooth despatches of tractors

BBND status

Sales Closing/ Cut-off Documents – audit annexure-quarterly

Monthly closing report of stock yards

Issuing of C-forms & F forms

Monthly VAT report : submitting to sales tax person at Lucknow

GST reconciliation/mismatches with channel partners Dealer Visit/Audit :

Stock Verification

Advance Status

Old tractor stock verification

Margin money status of advance tractors

Financial Status (PFS)

Bank Guarantee Requirement

Pending issues

Bank Visit

Dealer bank statement

Competitor Visit

Requirement of funds (CF/ MFSL/Magma/LnT)

Partners signature verified by banker

Dealer agreement

Travelling to Western U.P. / Uttaranchal / Delhi dealers ( 58 dealers) 7-10 days travel in a month

30 days visit to Varanasi office deputation for resolving area office / dealer issues

60 days visit (deputation) to Kolkata area office in absence of commercial officer

Dealer audit (west Bengal – 11 dealers) done – physical verification of tractor stock Finance & Accounts

Imprest Management:

Booking of day to day expenses in sap ( cash & petty cash vouchers )

Cheque vouchers / payment

Travel expenses/other expenses of employee verification & posting in sap/portal

Payment of employee expenses within 3 days. No of employees -55

Cost centre wise booking of expenses

Bank reconciliation

All expenses are booked thru SAP

Billing & Collection:

Accounts payable, Accounts receivable

Monthly billing & collection plan by 5th of every month

Revised billing & collection plan by 25th of every month

Credit control

Working Capital Management

MIS report : billing & collection (actual – TM wise / dealer wise)

MIS of delivery status day wise

MIS of collection status day wise (TM & dealer wise)

MIS reports (debtors/ stock /advances/ retail daily, weekly & monthly)

Sales order processing and dispatch co-ordination

Sales order processing and invoice checking.

Sales accounting in SAP

Monitoring dealers outstanding and ensuring it remains within credit limit / period.

Ensuring 100% balance confirmation from our trade partners monthly

Account reconciliation in case of any differences

Performance letter to dealer quarterly

Incentive management:

Incentive Provisioning/Actual to dealers (Verification and Validation)

Dealer communication letter / thru mail

Scheme Provisioning & uploading in portal

A&SP Provision (advertisement & sales promotion) / actual

Claims settlement of dealers

NOC Status from dealer

Bank Guarantee

Processing of Bank Guarantee

Validation of Bank Guarantee from bank

Renewal of Bank Guarantee

Follow up with dealers (58 dealers : western UP, Delhi & Uttarakhand)

Surrender of BG

Bank Guarantee Invocation

Custodian of Bank guarantees

Channel Funding:

Processing of Channel Funding limits with Standard Chartered Bank / Axis Bank for dealers

EDFS limit from State Bank of India

Trade Advance limit from Magma Finance

TA limits from Mahindra Finance

PDC Management (Post dated cheque)

Collection of PDC from all dealers with proper letter (6-cheques)

Validation of PDC’s from bank

Changing of cheque yearly

Monitoring of dealer account if account shifted to another bank Stages of Job profile:

Stage - 1: 1983 to 2001 – Staff category – office assistant Stage – 2: 2002 to 2008 – Commercial officer

Stage – 3: 2009 to 2019 - Asst. Commercial Manager Project undertaken:

Mahindra Yellow Belt

Duration :

2015-16 - Securitization of dealer outstanding (under BG)

2016-17 - Bank Guarantee Validation

2017-18 - Dealer Evaluation Sheet

2018-19 - O/s reduction of selected dealer

Achievements :

Best Commercial Manager award in Zone-2 for 2017-18

Sport award for collection target in Sep, Oct, Nov’17-qualified for tab

Spot award for BG invocation for critical dealers Academia

1997: B.A. from Ch. Charan Singh University, Meerut. 1977: 12th from UP Board.

1974: 10th from UP Board.

Personnel Dossier

Date of Birth : 28th March 1959.

Address : 40-B, Gyan Khand-4, Indirapuram, Ghaziabad –201010 (U.P.) Date: 20.03.2021

Place: Ghaziabad Ramesh Chandra Bhardwaj

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