CHANTAL OSIASHVILI

***-** **** ****, #**, Forest Hills, NY 11375

Email: adpdjy@r.postjobfree.com Mobile: 917-***-****

Dear Human Resources Professional;

I am a highly qualified Administrative Assistant and Front Office professional with extensive knowledge and experience in all facets of office procedures. I offer strong organization and complete comfort with multi line consoles, customer relations and all administrative requirements. I bring proven business services coordination skills that would assist and enable your company translate to your business goals.

Would you please accept this letter as an expression of my interest in seeking an offer of employment with your organization.

I am a highly motivated and mature professional with excellent work ethics to offer. A detail oriented professional with advanced communication, organization, time management skills, good judgement and a strong team player.

I have acquired advanced knowledge of Microsoft Office Suite skills; Outlook, MS Word, Excel, MS Access, PowerPoint and Internet.

I offer experience and skill with: PeopleSoft, VAS Database, ITrack, Agilquest Database, ShortPath Building Security Database, One Facility Security Database, Angus Security Database. Quick looks Medical Management Database, Quick looks Reports and Scheduling Database and Quick looks Accounting Database. All standard and multi-line consoles, Dictaphone and Some Bookkeeping.

I am a Certified Notary Public. I bring proficiency in both the English and French languages. I am a positive, proactive attitude. “No task is too big or small”. I can quickly learn any new responsibilities and software programs.

With my professional background and desire to learn and excel, I am confident that I will make a significant contribution to your organization.

My attached, resume provides additional information regarding my experience. I will be glad to make myself available for an interview at your earliest convenience to discuss further how my qualifications would be consistent with your needs. Thank you kindly for your consideration.

Best Regards,

Chantal Osiashvili

Chantal Osiashvili

CHANTAL OSIASHVILI

107-24 71ST ROAD, #8E, Forest Hills, NY 11375

Email: adpdjy@r.postjobfree.com Mobile: 917-***-****

Proven Business Services Coordinator. I help companies translate their business goals to reality. A highly motivated, qualified experienced Administrative Assistant, having provided professional Administrative and Front Office Support.

PROFESSIONAL EXPERIENCE:

CB Richard Ellis Group, New York, NY September 2019 – March 2020

Business Services Coordinator

Coordinated the timely entry and processing of standard AP transactions; such as vendor invoices and expense reports. Coded and allocated expenses within appropriate system such as; PeopleSoft, VAS Databases.

Researched vendor invoices and payment inquiries. Reviewed and entered standard agreements and/or transactions such as: listing, contracts, contract management, valuation into appropriate system (e.g., PeopleSoft, VAS, I-track,)

Created corresponding file(s) in compliance with company requirements. Assisted other departments in obtaining the necessary verification from professionals on various contingencies in order to adhere to the Company’s revenue recognition policies.

Prepared billing requests for office manager, and/or reimbursement. Maintained property signs inventory. Ordered installation and removal of all property signs for the office. Other duties, as assigned.

METLIFE, New York, NY (CONTRACT)

Administrative Assistant to Tax Department July 2019 – August 2019

Calendar Management/ Maintained in Outlook, scheduled meetings. Proof read documents and submitted for signature.

Prepared for meetings, including scheduling conference rooms, coordinated food logistics. Ordered food for office staff,

Ordered and maintained office supplies. Sorted & distributed mail, prepared and sent packages via mail, messenger courier services. Answered phones, and fielded calls. Assisted with conference call appointments. (WEB-EX)

Prepared Travel & Expense reimbursement. Technical support/Reported; liaison with IT helpdesk for any technical support required.

Coordinated Domestic and International Travel. Ad hoc projects.

KVB PARTNERS INC. New York, NY May 2016 – February 2019

Administrative Assistant/Front Office

Outlook Calendar Management procedures. Provided administrative support to three company partners and executive company accountants, as required.

Coordinated all conference room arrangements and confirmations for Partners and Accountants. Assisted with all detailed domestic and international travel needs.

Created Excel spreadsheets for expense reports. Proof-read documents. Archived company spreadsheets and other detailed projects.

Onboarding processes and Employment Verification Procedures. Daily internal electronic deposits, and external bank deposits. In charge of a number of company accounts and tasks. In charge of general company account for monthly bill reconciliation. Problem solving. Invoiced, Verified billing. Regular Follow Up tasks.

Prepared/updated and organized all company files and set up for archiving to external facility; including sharing onto company database for ease of retrieval.

Notary Public: Notarized documents, as needed.

Maintained all office equipment, supply closets and ordered office/kitchen supplies. Assisted all accountants with specific tasks, projects, as required.

Welcomed guests/clients, accommodated and directed each to their respective appointment. Cleared all visitors with building security and notified all work orders on building database.

Provided Excellent follow-through skills in all tasks and projects. Advanced MS Office skills.

UNITED NATIONS, New York, NY October 2015 – May 2016

Administrative Assistant

Assisted the Archival and Records specialist in the digitalizing of highly sensitive and confidential projects

Communicating with contacts to integrate into project. Detailed projects, calendar management. Archived, sorted, labeled, scanned, verified, photocopied and bonded documents. Maintained office equipment.

Excellent follow-through skills with all tasks and projects. Advanced MS Office skills. English, French language fluency.

Provided excellent work ethics, productivity, advanced MS Office skills.

PATIENT FOCUS MEDICAL EXAMINATIONS P.C., NY October 2008 – June 2015

Administrative Assistant to Accounting Department

Daily calendar management, Scheduled Conference rooms, audiovisuals. Researched claims, updated records, copied, faxed, scanned, filed, managed copiers.

Invoiced and billed doctor visits; of medical records; of medical reviews; of peer reviews, and other billable records to companies.

Accounts receivables; daily entries, distribution of checks, billing record keeping, research on database.

Created monthly spreadsheets to each and all company clients, recorded all companies for payments. Followed up with companies for payment, and provided quotes.

Ascertained that Court testimony billing; deposition billing and other services provided by doctor(s) were processed for payment.

Notary Public: Was one of the acting Notary Public for company. Notarized medical documents, reports, affidavits.

Answered/Screened all calls, detailed message taking; otherwise handled all doctor and caller requests promptly.

Provided detailed assistance in the scheduling of appointments for patient via medical companies with specialized Quick looks Scheduling and Records Database.

Daily procedures, research projects for department and, as required.

Performed medical transcription reports and peer reviews for a wide range of doctors, including transcription of medical documents. Submitted reports to doctor(s)

and insurance companies daily.

Daily: Outlook, Word, Excel, Detailed Scheduling procedures and records upkeep.

SUPPORT CLAIM SERVICES INC., NY (Florida via SKYPE) Nov. 2012 to May .2013 Project: 6 months

Scheduling Administrative Assistant at the Patient Focus Medical P.C. Office

Organized/coordinated with doctors and company’. Used Notary Public for: Affidavits/Affirmations for depositions, for company. for Doctor/Court needs, private and other to meet the highly sensitive time constraints.

Scheduled and booked all court testimony appointments for an extensive list of doctors. Alerted/Reminded all appointments to each doctor via email, phone of cancellations and/or changes daily.

Maintained and provided monthly spreadsheets of scheduling, monthly bookings and other. Provided medical records support for doctors and upon request. Carried out research projects; generated specific information from database and organized these details for senior executive(s). Daily: Outlook Calendar Management/Email procedures, Word, Excel, Scheduling procedures and Records upkeep.

BROADWAY REAL ESTATE PARTNERS, New York, NY May 2006 – April 2008

Administrative Assistant/Assistant to Human Resources Manager:

Furnished administrative support to company Financial Analysts; Legal Department; Director of Leasing; Daily Outlook Calendar Management/Email procedures.

Advanced follow through skills, daily client calls, conference calls, organized data and entries. MS Office Skills.

Proof read and typed documents, daily calendar posts, created and prepared correspondence. Upkept client rapports.

Prepared domestic and international travel itineraries, reservations, car service, and reconciled bills. Announced each visitor/guest, facilitating the purpose of visit.

Cleared visitors through ShortPath Building Security daily. Notified all work orders and secured vendors with the building maintenance office, filing of insurance forms for new vendors, other with building.

Assisted Office Manager with various projects and the organizing of files. Collected/prepared expense reports. Assisted bookkeeping officer(s) with varied tasks.

Follow through with vendors/clients and maintained inventory to database. Maintained good relationship with clients/vendors.

Set up/Retrieved all back up documents for office. Created/Updated company Directory.

Organized instructions for executives and safeguarded all files and contact lists on company database. Organized/Researched company essential files for Executive professional.

Set up conference call(s). Set up conference rooms. including audiovisuals, documents needed for meeting, food orders. Received/distributed all incoming, outgoing mail, messenger packages, inter-office mail. Scanned, photocopied, faxed, bound documents. In charge of all photocopier machines, scheduled repairs, ordered all office/kitchen, postage supplies. Operated/Maintained postage machine.

Worked with Investor Relations Department on a quarterly basis. Frequently managed PowerPoint presentations(s). Completed all Ad hoc projects.

DATACOM TECHNOLOGY GROUP INC. New York, NY November 2002 to July 2005

Administrative Assistant to Chief Financial Officer/Assistant to Human Resources:

Welcomed/Announced each visitor. Operated paging system. Scheduled appointments booked/set up conference room(s), onboarding processes, office and food orders, arranged restaurant and travel reservations/itineraries. Faxing, photocopying, scanning.

Outlook Calendar Management, regular emails to IT Recruiters and Office Executives. Managed all courier services and mailings. Reconciled bills. Created correspondence, typed documents, posted jobs to job boards.

Assisted in formatted resumes, Performed V-Staff entries (MS Access), Controlled petty cash. In Office Manager’s absence, fulfilled responsibilities, as my own.

Successfully Performed and achieved all tasks and responsibilities in a timely manner. Daily: Outlook, Word, Excel, MS Access procedures.

CERTIFICATIONS: MS Office Suite, Certified Notary Public.

LANGUAGES: Proficient in English and French

EDUCATION: CONCORDIA UNIVERSITY, Montreal, Quebec. Canada Faculty of Education, Bachelor of Arts. Achieved/Practiced.

SKILL SET: Detailed & Skilled Typing, MS Outlook, MS Word, Excel, PowerPoint, Access, V-Staff, PeopleSoft, VAS, I-track, Quick Looks Medical

Management Database used for Reports and Assistance with Transcribing of Medical Reports; Scheduling and Specialized Accounting Database, Multi Line Consoles/Switchboards,

One Facility Building Database, ShortPath Building Database, Angus Building Database, DataTel Messenger Database, Agilquest; Dictaphone, Card Scan, Some Bookkeeping, Internet Research.

Contact this candidate