Project or Logistics Administration, Document Control & Expediting
Resume:
Samantha Carr
adpcw5@r.postjobfree.com
PROJECT/LOGISTICS ADMINISTRATION, DOCUMENT CONTROL & EXPEDITING
Hartbeespoort Dam, South Africa
Profile
With over 14 years' experience in various, multifunctional roles I pride myself in being versatile in the workplace. My skills can be applied to most industries and my experience within EPCM Projects, Mining/Construction Sectors is predominant. As an industrious and ambitious individual, I am often recognized for my determination and practical organizational skills. Most recently, I have gained extensive experience in international Expediting, Shipping & Logistics and plan to study International Trade in the future.
Skills
Freight Management — Expediting — Cross-trade Logistics (ocean & air freight) — Importing — Costing — Supplier Management — Client Relations — Database Creation — Project Workflow Management — Project Integration — Document Management & Control — Project Reporting — Records Management — Office Management — Commercial Administration, Auditing & Archiving — Executive Personal Assistance — Research
Proficient in a vast array of applications and software including:
MS Office Suite — Aconex Documentation Management — SAP — Acrobat Pro — SharePoint — TeamCentre — Domino Document Management — QuickBooks Accounting — NavisWorks - Enterprise Resource Planning - Dropbox — Palladium Accounting.
Education
Key Administrative and Business Skills Certificate — CESA (Consulting Engineers SA) - 2013
National Senior Certificate — Damelin College of Education — 2004
Personal Details
Languages: English, Afrikaans Driver's License: Code 8
Date of birth: 24 August 1987 Availability: Immediate
Career Highlights
Georg Fischer Piping Systems Africa (GF Africa) – Cape Town Sep ‘18 – Jul ‘20
Project Expediter & Sales Administrator
-All Administrative and Document Management, Control & Archiving duties.
-Client freight costing and quotations - road, air and ocean.
-Freight supplier management - invoicing, payments, auditing, etc.
-Expediting South African imports, SARS/Treasury compliance submissions and record keeping.
-Expediting ‘cross-trade’ logistics (Importing from USA, Italy, Germany, Turkey & Switzerland and exporting to the African continent).
-Project accounting on Palladium Accounting.
-Office Management.
SGS Bateman – Guinea Oct ‘17 – Aug ‘18
• Siguiri Combination Project – Siguiri, Guinea
Project Document Controller – Site
-All Administrative and Document Management, Control & Archiving duties.
-Project Auditing - Contractor Document Management and Client contractual compliance.
-Project progress reporting.
Sandvik Mining Systems Africa – South Africa Mar ‘16 – Sep ‘17
• RBCT Phase 1 Replacement Project - Richard’s Bay, KZN
• Exxaro GDIP Phase 2 – Lephalale, Limpopo
Project Document Controller – Site
- All Administrative and Document Management, Control & Archiving duties.
- Project Auditing - Contractor Document Management and Client contractual compliance.
- Project progress reporting.
- Contractor registrations, on-boarding, site access, inductions, etc.
MMD Africa – Lephalale, South Africa Oct ‘15 – Feb ‘16
A Maintenance Contract between MMD & Exxaro Holdings for supply, installation and maintenance of large scale mineral processing equipment.
Commercial Administrator – Site
-Site Office Management
-All Administrative and Document Management, Control & Archiving duties.
-Procurement and expediting of spares and parts.
-Invoicing preparation and process completion for spares and labour.
-Coordinating overtime, callouts and ad-hoc maintenance requirements.
-Contractor registrations, on-boarding, site access, inductions and medical evaluations for staff, visitors, sub-contractors and vendors.
-Facilities and equipment demobilization for both Project & Maintenance contracts.
CDM Smith – Maseru, Lesotho Sep ‘12 – Sep ‘14
• Lesotho Highlands Water Project Phase 2 (LHWP2)
Office Manager/Personal Assistant
-Personal assistant to the Executive Manager, including email monitoring and management of personal and business schedules.
-Management of all Administration, Document Management and Administration staff.
-Management of fleet vehicles including mileage, maintenance, licensing, registrations and record keeping while ensuring budget compliance.
-Procurement of all office automation, equipment, consumables and provisions.
-All project banking including payments to government entities, consulting firms, vendors and service providers.
-Project bookkeeping and monthly financial reporting on Quickbooks.
African Minerals – Tonkolili, Sierra Leone Jul ‘11 – Jul ‘12
• Tonkolili Iron Ore Project
Document Controller/Procurement Assistant
-All Administrative and Document Management, Control & Archiving duties.
-Initiating requests for quotations and enquiries.
-Creating cost comparisons for approval.
-Creating and expediting purchase requisitions on SAP.
-Recording and tracking all procurement documentation.
Anglo Platinum (seconded to Hatch) – Rustenberg, North West Jun ‘10 – Jun ‘11
• Base Metals Refinery Expansion Project
Document Control (Technical Hand Over)
- Controlling and orchestrating the hand-over of all technical Documentation/Vendor Deliverables for Commissioning purposes.
- Issuing of all Technical Documentation to Vendors as well as to Client for Final Review and Acceptance.
- Following up of documentation for review, commissioning and handover to the Client.
Group Five – Heidelberg, Gauteng Oct ‘08 – Apr ‘10
• New Multi Product Pipeline Project (NMPP)
Quality Document Control Lead
-Develop and implement Quality Management strategy, plans and systems.
-Monitor and apply QAQC Document Control Standards created by external bodies (ISO) and integrate within the internal Project Quality Management System.
-Manage document control staff according to Project Standards including training and appraisals.
-Liaise and coordinate with Quality Management and other disciplines in order to keep policies and procedures implemented and up to date.
-Official Aconex Communication Management System Administrator.
-Liaising with the Commercial team as well as Contracts Managers in order to record, follow up and implement commercially implicating documents.
Vaal Pipeline Consultants – Val, South Africa Jan ‘07 – Sep ‘08
• Vaal River Eastern Sub-augmentation Project (VRESAP)
Main Site Office Administrator
- Personal Assistant to the Chief Resident Engineer.
- All Administration duties incl. compiling of Monthly Weekly Progress Reports.
- Arranging incoming and outgoing correspondence distribution.
- Following-up, scanning and filing of all documents.
- Handling and ordering of internal stationery, provisions and office equipment.
- Arranging and catering for all meetings.
- Liaising with building security and arranging Building/Site access.
- Company registration with clients.
- Data Capturing of Site Records for payment purposes in the BoQ.
- Commissioning of Main Site Office.
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