Document Control Sabic

+966-********* / + Alternate No.: 966-*********

*********@*****.***

P.O. Box 30167, Yanbu – Al - Sinaiyah 41912, KSA

KHALEELURAHIMAN THAYYILAKANDY

Enterprising leader and planner with a strong record of contributions in streamlining operations, and invigorating businesses, heightening productivity, systems and procedures; offering over 3 decades of domestic and international experience across Administration, Construction Management (Quantity Surveyor, Project Schedules) Document Control, Human Resource Operations, Personnel Management, and Materials / Inventory Control Management

Diversified expertise in managing administrative tasks across major industrial and infrastructure projects including petrochemical, and gas production facilities

Proved resourceful in assisting Administrative Services / Housing Section by planning housing material / spares schedule, determining and evaluating spare parts quantities for house hold equipment, chemical materials, solvents, oils, instrumentation and electrical equipment

Strong understanding of Computer Word Processing, Spreadsheet, and Database (Microsoft Access) programs; broad knowledge of administration, materials / inventory control, document control, technical procedures, technical documentation, and electronic filing systems

Reliable knowledge in drafting all aspects of inter-office communications, drafting minutes of meeting, procedure administration thereby demonstrating skills in communication, control scheduling and staff management comprising members of various nationalities

Gained proficiency in sub-department activities such as Office Administration, Production Department Coordination, Secretarial Functions, and Facility Maintenance; varied experience in Royal Commission‘s Technical Data Management Unit (TDMU)

Deftness in preparing daily schedules and monitoring them with respect to cost, resource deployment, time over-runs and quality compliance to ensure timely execution of assignments

Demonstrated strong skills in the implementation of SAP R/3 system for system, application and products besides creating and updating existing forms for personnel services and automating the personnel services information and data entry to SAP

Skilled in developing and implementing ER policies and procedures along with the revisions in accordance with SABIC uniform policies; proved resourceful in restructuring all Salary Grade (SG) positions in line with SABIC HR departments’ unified program for SGs

Adept at participating in ISO-9002 TQM activities for the Human Resources Department

Effective communicator with an ability to view larger picture, skilled in taking business-critical decisions; planning & enacting improvements to align culture with organization’s strategy, vision, mission & objectives

CAREER REVIEW

2016 September – August 2020: Alkhorayef-BP Joint Venture (Castrol lubricating oils project) at Yanbu Al-Sinaiyah, KSA; designated as Project document controller; Site coordinator

Responsible for all construction administrative works at Project Directorate office including 3 section managers and 6 discipline supervisors; managed a staff of 40

Controlling company and project documentation. Document control systems should play an important role in identity and access management, by protecting sensitive documents from exposure to the wrong parties. They should also support simplified access when needed by allowing authorized parties to quickly search, find, and retrieve archived and active documents.

Following and improving document control procedures. Ensuring all documentation meets formal requirements and required standards

The DCN (Document Control Number) provides a reference number for the control and monitoring of each claim. To differentiate between claims for the beneficiary, the system creates a unique control number. The DCN may also be referred to as the ICN (Initial Control Number). The DCN is a 23-position number assigned by the system. Quality assurance document control is the process used in the management, coordination, control, delivery, or support of an item required for quality assurance purposes.

Electronic Control and/or digital evolution of documentation, the key to controlling electronic and paper documents effectively is to ensure that current documents are accessible and used and obsolete documents are properly archived. To accomplish this, place electronic documents in designated areas of the computer system according to their purpose..

Prepare tender and contract documents, including bills of quantities with the architect and/or the client. Undertake cost analysis for repair and maintenance project work. Assist in establishing a client's requirements and undertake feasibility studies. Perform risk, value management, and cost control.

Since 2001: Saudi Arabian Parsons Ltd., Management Consultants for Royal Commission for Yanbu, Yanbu Al-Sinaiyah, KSA; presently designated as Executive Admin., Engineering Directorate

Growth Path:

Since 2012: Engineering Directorate

2007 to 2012: Engineering Department – Document Control Section

2001 to 2006: Engineering Department – EWR Section, Quantity Surveyor functions

Key Deliverables

Office Administrative Operations

Responsible for all administrative works at Directorate office including 3 section managers and 11 discipline supervisors; managed a staff of 144

Maintaining the Directors schedule and coordinating all communications besides scheduling meetings for the Director with H. E., the Director General of Technical Affairs, other Department Managers, and Section Managers and managing the e-Mails and dispatch of the Outlook calendar

Processing technical packages for the approval of H. E. DG-TA and / or C.E.O and following-up of pending packages forwarded for approval or action

Handling all aspects of inter-office memo drafting and finalizing with subordinates and superiors; involved in drafting minutes of meeting, i.e. administration, technical, etc.

Managing ERP operations of Computer Tracking System for all incoming and outgoing mails along with statistical completion of action items

Responding to instant directions from Director and / or following-up for close-out of action items

Adhering to maintain the confidentiality in business correspondences as per the Royal Commission policy and procedures

Establishing EDMS to the EDCC section activities in its streamlining stage

EWR Operations

Completing the EWR back-log data input on the prescribed time and processing the incoming and outgoing of EWRs

Updating EWR Documentation Control activities and maintain Windows Database Microsoft Access system

Maintaining the A/E Contractors' huge In-Coming EWR submittals through PE, coordination with TSS-Section disciplines in combined distribution of submittals. Tracking down the status of EWR’s thru PEs, Sections and sub-sections for closing outs

Maintaining cooperative and created productive work relationship with customers and colleagues

Quantity Surveying Management activities

Review architectural plans and prepare quantity needs, estimate the quantity and costs of materials

Prepare contracts and documents, set budgets for payments, inventory needs, and materials

Analyze costs for maintenance and additional building needs, track changes in plans or constructions; update budgets

Negotiate with contractors and subcontractors, hire and document contractors and subcontractors

Act as a liaison between clients and site managers/engineers

Keep track of construction materials and inventory, identify potential financial or construction risks

Advise clients on improvements, strategies, and/or estimated costs

Prepare payments for contractors and subcontractors, document progress, materials, and reports on project

Advise on property taxes, regulations, and local laws, source maintenance costs and facilities management for clients

Develop and maintain working relationships with contractors and subcontractors

Utilize software to calculate, record, and track inventory and estimates. Analyze completed projects to determine ROI and compare costs

Document Controlling Activities

Conducting scanning of incoming and outgoing documents on scheduled time besides managing the maintenance of scanners to ensure un-interruption to the Section’s daily scanning activities.

Processing of In-coming and Out-going Engineering Director day-to-day activities

Updating the database (Windows Access) of Document Control activities

Maintaining the files of In-Out Engineering Director's documents along with the A/E Contractors' In-Coming and Out-going documentations and its distribution including outside department and other agencies

Organizing and managing the Engineering packages for various department and final approvals from GM-TA, HEEP, legal and various divisions

Processing A/E Contractors' Invoices and maintaining the files up to-date

1984 to 2001: Saudi Yanbu Petrochemical Co. (A Sabic affiliate in partnership with Exxon-Mobil Inc., USA) as Personal Services Assistant / HR Secretary

Key Deliverables

Human Resource Functions

Accountable for consolidating and simplifying the manpower planning system to computerized HR data to enable access for every assigned personnel.

Independently handled the jobs for Ibn Rushd (Sabic’s one of the Polymer affiliates and YANPET provided in the phases of construction, commissioning and start-up) on mobilization, benefits and personnel services activities for deployed expatriate employees

Involved in job descriptions and job evaluations project of all organizational positions

Communicated with the top level of management on HR status / development of activities

Handled recruitment of nearly 800 employees with 7 different nationalities along with their deployment while developing newly organization charts, data base and manpower plan

Secretarial Functions

Assisted the General Finance department in settling multi-invoices for the Recruiting agents and provided assistance for HR activity accounts for YANPET/Ibn Rushd Services contract obligations

Prepared and customized the YANPET Organization chart and provided distribution to senior departments and sub-units as requested

Assisted in the preparation and forecasting of all matters related to annual preparation and control of budget, monthly update of manpower, and manpower presentation review for the executive management

Developed and monitored the development and implementation of Company’s Saudization program. Annually updated the company’s 5-year Saudization plan while preparing a forecast in conjunction within the departments concerned

Monitored software programs besides transferring data records, information, etc. in order to be compatible with client’s main frame system

Set up a computerized tracking system to follow-up on the material receiving ETA and status report thereby reducing the time of weekly meetings with the Project Managers and Client Project Management Team

Liaised with Property Control, Warehouse and Materials departments for assets identification

1983 to 1984: Saudi Office System as WP Operator / Trainer

Provided services to the customers regarding AES software problems and trained the customer representatives WP Operation (English section).

1978 to 1983: Saudi Arabian Parsons Ltd., KSA as Senior Clerk / Materials Man

Supervised clerical staff and other support services personnel in the projects besides providing administrative support for Resident Construction Manager and Project staff. Maintained records of all the official documents and other forms in a systematic manner for easy retrieval of information, project drawings and files.

ACADEMIC DETAILS

1976 B.Sc. in Chemistry from University of Calicut, Kerala

Courses / Trainings:

Completed the following courses and trainings:

o1-day course on EverSuite EDMS (Electronic Data Management Solutions) conducted by Royal Commission, Yanbu

oTraining conducted by YANPET, Yanbu Al-Sinaiyah, KSA

oWindows and MS Office Networking in Jun 1997

oSAP Overview and Human Resources Module in Oct 1998

oFirst Aid & CPR (For ER Team Personnel) Course in Jun 1997

oStatistical Process Control in Jul 1996

oWANG Word Processor Training in Aug 1992

oFire Training in Oct 1988

IT Skills:

Well versed with the ERP Package SAP (Systems, Application & Products) in data processing – R/3 – Windows based platform NT 4.0 version–SAP GUI

Sound knowledge of Microsoft Office 2010, Primavera 6 Basics, Arabic Data Entry and Organization’s ERPs such as SAP, CTS, EDMS

PERSONAL DETAILS

Date of Birth: 31st May, 1955 Languages Known: English, Urdu, and Malayalam

Hobbies: Swimming, Badminton, Tennis Iqama Status: Possess transferable Iqama

REFERENCES

Department

Engr. Tawfeek Y. Rasheed, GM, RC Technical Affairs Division Contact No.: 966**-***-****

Mr. Philip R. Russo (*********@***.***), Previous Director, RC Engineering Department (Contact No.: USA: 011 773-***-****; 966*********)

Engr. Hammam A. Saab, PMP – Previous Director, Engineering Department - Now Project Manager, Metro-Jeddah

Mr. Basem A. Mulla – Supervisor, EDCC ( : 966-*****-****)

Others

Mr. Vivek Mairal – Project Director ALMC (Contact No. 966*********)

Mr. Soliman A. Al-Hosain, Former President, YANPET, a Sabic Affiliate, Yanbu Al-Sinaiyah (Contact No.:966-*****-****; 050*******)

Mr. Ziad Ramadan, GM-Products, YANPET, a Sabic Affiliate, Yanbu Al-Sinaiyah

(Contact No.:966*****-**** & 966*****-****; 966-*********)

Mr. Abdulaziz A. Al-Ahmadi, GM-SABIC Morocco Operations

(e-Mail: ********@*****.***)

Mr. E. W. Corgill (********@*****.***), SAPL, Previous Engineering Manager

Mr. Michael D. Shunn (******@********.***.**), SAPL, Previous Technical Planning & Standards Manager

SENIOR MANAGEMENT PROFESSIONAL – Administrative Operations

Professional Profile

Professional Skill Set

Construction Management (Quantity Surveyor, Project Scheduling)

Administrative

Operations/ Secretarial functions

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