Muthushankar. R

Plot no: **, Muthusamy Avenue annexe

Mangadu, Mobile: +91-979*******

Tamilnadu, Chennai - 600122 Email: adpchl@r.postjobfree.com

Career Objectives: A result oriented professional with over 12+ years of experience in the areas of Office administration and Operations. Intended to build a career with leading corporate of hi-tech environment with a committed and dedicated people, which will help me to explore myself fully and render my professional experience to work as a key player in challenging and creative environment. Being enthusiastic to motivate my colleagues and empower the company to growth along with the self growth.

Profile Summary: I am a Performance Driven Professional, holding MBA in HR with 12+ years of experience in Administration and Operations seeking for a new opportunity as Senior Position. Expertise in Leading a Team Handling General administration, Procurement, Logistics, Facility Management, SEZ Formalities, Vendor Management, Budgeting, Negotiations, Biometric management, Cash Management, Asset management, B Event Management, Employee Induction and Exit Formalities, Employee Data Management, Current account follow ups, Open Salary accounts to employees etc) are the key areas and responsibilities in my current and previous professional employment.

Key Skills: General Office Administration, Infrastructure Management (Setting a new office), Housekeeping Management, Security Management, Purchase orders & AMC, Asset Management, Employee transportation, Vendor Management, Vendor bills and payments, Leadership, Assigning roles and responsibilities, Company negotiations, Reviewing Policies and Procedures of admin, Contracts Finalization, Cost monitoring, Employee grievances, Annual Admin budgets, SEZ Formalities.

Work Experience:

Company

Industry

Designation

Location

Work Period

Spark Capital Advisors (India) Pvt ltd

Investment Banking

Senior Executive - Administration

Reflections, Santhome, Chennai

June 2017 2020

KARYA Technologies (India) Pvt ltd

IT

Senior Executive - Administration

MCM Towers Chennai

May 2015 to June 2017

Florida services management Pvt ltd

Construction

Operations -Administration

Pacifica tech park, Chennai

March 2012 to Dec 2014

Nokia Siemens networks (India) Pvt ltd

Networking

Executive -Administration

Ascends,Taramani, Chennai

March 2009 to Feb-2012

Nokia India Pvt ltd, Sez Phase III,

Manufacturing

Logistics facilitator --Administration

Sriperumbudur, Chennai

May 2006 to Mar- 2009

Functional Area: Admin Department

Sub-Functional-Area: Admin Team Management / General Office Administration / Facility Management / SEZ Formalities / Housekeeping Management / Security Management / Procurement / Vendor Management / Cash & Sodexo Management / Bills & Payments / Budgeting / Event Management / Logistics / Operations / Audit Support other HR and Accounts support

Educational Qualification:

Course

College

Period

Master of Business Administration MBA

University of Madras

2009 2011

Bachelor of Commerce B.com

Tamil nadu college of Arts & science

2002 - 2005

Key Performance Areas in Spark Capital Advisors India Pvt ltd

Key responsible to direct and motivate the admin team members focus on company mission and vision to achieve the organizational goals

Key responsible for smooth and effective functioning of Admin Department

Conducting admin induction for the new employees and taking internal office tour to educate about emergency exit, fire extinguishers and other office land marks

Handling Spark other location Admin activities

Handling of Facility Management (Work station allotment, EB maintenance, AC maintenance, Cafeteria Maintenance, Fire Extinguisher, Sprinklers, Boosters, public addressing system, CCTV, telephones etc)

Managing the Housekeeping and security for the clean and safe environment. Checking their registers on regular basis to ensure the SOP (Standard Operating Procedure) is followed efficiently

Managing the record of AMC and renewing the same on regular basis. Arranging the regular services (Quarterly & Half yearly) as per the AMC contracts and maintaining the service records for audit purpose

Handling UPS for power back up to ensure uninterrupted power back up for the organization

Approving asset report submitted by the team, conducting assets check on half yearly basis

Key responsible for all the vendor negotiations and authorised to finalise the vendor. Responsible to issue purchase orders and AMC as and when required.

Ensuring the Visiting cards, ID cards, Letter heads, stationery, Water cane supply, Coffee Tea vendor service are available all the time. Keeping the stock details and placing the purchase orders accordingly

Key responsible for Cash & Sodexo Management. Expertise in Cash handling and settlement of the same without any audit negative feedbacks.

Directing the team in usage of stationery, Food and beverages, hospitality for HO Clients and internal Consultants (PF consultants, Auditors, Legal consultants etc)

Key responsible as Authorised signatory for all vendor contracts, Company provided ID cards, Vendor bills and payments, Cash Vouchers, and Purchase orders

Supporting HR team and accounts team for the smooth operations. encouraging cross functional utilizations

Key responsible to track the Capex (Capital Expenses) and Opex (Operating Expenses) with approved budgets to ensure to be with in the yearly approved budgets

Key responsible for Handling the audit, both internal and external of admin department

Key responsible for Conducting Employee Engagement activities

Key responsible for Preparing annual budgets of Admin department

Expertise in setting a new facility (Planning the infra-structure), shifting the office and BCP Facility.

Key Performance Areas in KARYA Technologies India Pvt ltd

General Administration:

Prepare and manage administrative budgets every year to ensure effective delivery of services including Housekeeping, Hygiene Management, Security, Cafeteria, Transport, and Office Equipment etc. to enable smooth day-to-day operations.

Key responsible for all vendor negotiations, bills and payments

Maintaining petty cash book for day-to-day expenses. Expertise in Cash handling and settlement of the same with out any audit negative feedbacks.

Sodexo Management (Procure, Issue of sodexo to employees, maintain stock and reconciliation)

Employee Group medical insurance

In charge of Visiting cards, letter heads, ID cards and other printing necessities of the company.

Maintaining MIS Reports and cost analysis for Administration and purchase to control actual vs budgeted.

Authoring and practicing, without any kind of compromise on all surveillance activities.

Looking out for fires or Hazards within the company premises. To do regular checks both in day and night shift to ensure safety of the organization

Facilities Management:

Implementing plans to manage facilities as per organizational needs and parameters.

Complete knowledge about UPS, Fire extinguishers, hooters, Fire alarms, Sprinklers, Smoke Detectors, public addressing system speakers, CCTV and AC

Maintaining Biometric records and performing biometric update every day for calculating Man hours

Managing allocation of space/asset and ensuring proper maintenance of records.

Negotiating and finalizing service agreements with contract vendors for execution of servicing works as per budgeted parameters.

Arranging for all necessary inspections, approvals and licenses.

Organising regular pesticide and pest control activity to ensure a hygienic work environment

Regular inspections of fire extinguishers to make sure the safety of work place

Setting and educating cost saving policy to the security and employees in terms of Electricity usage. Proactive initiative for EB Control

Procurement or Purchase Management:

Planning and Coordinating for procurement of Organizational needs.

Doing Win - Win Negotiation with vendors. Collecting 3 Competitive quote based on purchase

Key in charge of raising Purchase orders and Work orders.

Processing the Vendor bills with pre check to meet accounts requirements (Service tax number, Name and address of the company, agreed value, Proper cost break up as per PO Etc) . Finding new vendors for the cost reduction and fast processing.

Maintaining the Purchase records (Hard copy & Softcopy) and providing the same for both internal and external auditors during quarterly and half yearly audits.

HR Support Functions (General and Recruitment):

Coordinating with HR to scheduling interviews by communicating with candidates directly and by contract vendors, Recruitment firms and employee referrals.

Coordinating with Senior developers, Team Leaders or Project Mangers for Technical Round of interviews and following with them for interview status

Managing employee files. Collating the data base of all the employees and recording the same up to date

Providing salary inputs to accounts on monthly basis for processing salary of the employees

Co-ordinating with Trainers for training arrangements and scheduling batches

Maintaining complete training schedule of the employees and reporting the same to HR head on monthly basis

Preparing Operational Policies and flow charts

Following with Group insurance agent for settlement of claims

Organising Master health check-up for employees as per the MHC policy

Engendering and Issuing the Payslips as per the SLA

Key Performance Areas in Florida Services Management Pvt ltd

Facility Administration:

Prepare and manage administrative budgets every year to ensure effective delivery of services including Housekeeping, Hygiene Management, Security, Cafeteria, Transport, and Office Equipment etc. to enable smooth day-to-day operations.

Key responsible for all vendor negotiations, bills and payments

Maintaining petty cash book for day-to-day expenses. Expertise in Cash handling and settlement of the same without any audit negative feedbacks.

Employee Group medical insurance

In charge of Visiting cards, letter heads, ID cards and other printing necessities of the company.

Maintaining MIS Reports and cost analysis for Administration and purchase to control actual vs budgeted.

Authoring and practicing, without any kind of compromise on all surveillance activities.

Looking out for fires or Hazards within the company premises. To do regular checks both in day and night shift to ensure safety of the organization

Key Performance Areas in Nokia Siemens networks (India) Pvt ltd

Prepare and manage administrative budgets every year to ensure effective delivery of services including Housekeeping, Hygiene Management, Security, Cafeteria, Transport, and Office Equipment etc. to enable smooth day-to-day operations.

Key responsible for all vendor negotiations, bills and payments

Maintaining petty cash book for day-to-day expenses. Expertise in Cash handling and settlement of the same with out any audit negative feedbacks.

Sodexo Management (Procure, Issue of sodexo to employees, maintain stock and reconciliation)

Employee Group medical insurance

In charge of Visiting cards, letter heads, ID cards and other printing necessities of the company.

Maintaining MIS Reports and cost analysis for Administration and purchase to control actual vs budgeted.

Authoring and practicing, without any kind of compromise on all surveillance activities.

Looking out for fires or Hazards within the company premises. To do regular checks both in day and night shift to ensure safety of the organization

Audit compliance Access Control, CCTV System, Fire Alarm System.ISMS, ISRS and Internal audit SPOC.

ISMS, ISRS and Internal Audit SPOC.

Key Performance Areas in NOKIA India Pvt ltd

DC, Invoice,BOE & packing list, Control checks on entry & exit of goods, Vehicle records; Material movement location.

Coordination with the production line supervisors on the requirement finished & semi- finished goods, internal materials movement, closely work with quality department for clearance.

Supervise and coordinated unloading of shipments, Cross checking POs, Invoice. Maintain documents.

Coordinate outbound shipments with the C&F team; properly check the document for outbound.

Co-ordinate on receive & returns for damaged products

Maintain good rapport with suppliers &clients.

Transportation planning & tracking vehicles.

Coordinating daily operational activities related to Maintenance and House Keeping.

Ensures that the documentation is accurately processed, distributed and released to forwarders, carrier, agents and customers in a timely manner.

Updating daily site report to Higher authority

Languages known: English & Tamil

Personal Details:

Date of Birth: 01/05/1985

Father Name: M. Ravi

Nationality: Indian

Marital Status: Married

Summary:

I assure you that I will put in my best of ability and professional experience to achieve the goals and objectives of the organization and its development.

DECLARATION

I am R. Muthushankar hereby declare that all the information stated above are true to my knowledge and any discrepancies found lead to the forfeiture of my candidature.

Place : Chennai

Date : R. Muthushankar

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