Document Control Medical Billing
Resume:
Dora White-Mann
Vernon, TX *****
**********@*****.***
Administrative / Management
Administrative and Management Support Specialist offering 15+ years' experience in medical and chemical refinery industries. Talented multi-tasking professional adept at managing numerous, simultaneous objectives, projects, and deliverables to timely completion. Proven record of compliance and reporting expertise, leveraging advanced knowledge of state and local regulations, tax laws, and workplace/personnel safety. Selected trainer for internal and external employees, clients, and vendors, employing articulate and professional communication, Spanish/English fluency, and commitment to high-quality customer service and long-term retention. Work Experience
Document Control Administrator
Turn2 Specialty Group - Billings, MT
December 2020 to March 2021
· Administration and Management of SharePoint document database for engineering, vendors, contractors and internal departments. To include, permissions and access to folders.
· Documenting all construction work packages from planning departments for distribution to field contractors.
· Processing all document requests via CHS documentum, SharePoint and internal drives, as needed.
· Generated Request for Information log (RFI) for documentation of all RFI's received and distributed log out weekly.
· Managed the Distribution Matrix by updating all incoming new hires, for purposes of distributing all documentation appropriately.
· Assisted CHS engineering in obtaining and providing updated revisions from CGI and external customers. Document Control Administrator
KAP Project Services - Borger, TX
July 2019 to March 2020
· Administration and Management of SharePoint document database for engineering, vendors, contractors and internal departments. To include, permissions and access to folders.
· Documenting all construction work packages from planning departments for distribution to field contractors.
· Processing all document requests via KBR documentum, SharePoint and internal drives, as needed.
· Generated Request for Information log (RFI) for documentation of all RFI’s received and distributed log out weekly.
· Managed the Distribution Matrix by updating all incoming new hires, for purposes of distributing all documentation appropriately.
· Assisted Nutrien engineering in obtaining and providing updated revisions from KBR, Merrick, Sigma and external customers.
Project Administrator
Lexicon Inc. - Corpus Christi, TX
January 2019 to April 2019
· Assist field office, project managers, with jobsite accounting, HR and procurement.
· Accounting, timekeeping of man hours and equipment for weekending processing to payroll.
· Perform Human Resource tasks, personnel onboarding, (general application, I-9, W-4, E-verify and medical testing). In addition, further processing via safety council.
· Procurement, set up PO log, issued PO’s, vendor approval / setup, contract
“ship to” accounts, deliverables and receipts.
· Obtaining field material requistions and processing for appropriate quotes via approved vendors, processing quotes to appropriate personnel for confirmation of final vendor supplier. Ordering, obtaining ETA’s and noting descrepancies upon receipt, if any.
· Reporting all monthly orders, supplier, material, estimated cost, actual cost. Planner II / Document Control Specialist
Elite Turnaround Specialists - Sinclair, WY
January 2018 to August 2018
· Administrative support,for planning, quality and field foremen. To include, maintaining electronic database’s of all drawings, i.e., RFI’s, revisions, change orders and job WO’s removed from schedule. Corresponded with client turnaround coordinators to provide recent requests for information (RFI) and updated contractors with unit documentation.
· Procurement assist in database of all PO’s to include, vendor, ETA’s, discrepancies, cost. In addition, provided log and update of all MTR’s records.
Updated equipment deficiency Reports (EDR’s). Corresponded with client turnaround coordinators to provide recent requests for information (RFI) and updated contractors with unit documentation.
· Maintained upkeep of copiers, office supplies, overall files, office cleanliness and order. Cost Technician / Field Clerk
Elite Turnaround Specialists - Corpus Christi, TX
October 2017 to November 2017
· Worked directly with project manager, field supervisors, and foreman to achieve timely capture of attendance, daily reports, and distribution of personal protective equipment (PPE); verified data integrity and accuracy related to field crew monitor and additional PPE overseers' deliverables.
· Responded to field requests; copied, logged, and scanned supporting documentation for cost trackers and field management; produced copies of daily forms for safety group.
· Reviewed, verified, and assessed dispatch and supporting documents in accordance with established guidelines to determine travel and per diem start dates; assisted with cost track system data entry for new hires, travel miles, and per diem.
Field Timekeeper
Cost Tracker Instrumentation & Electrical Specialist - Pasadena, TX August 2015 to June 2016
· Charged with time/record keeping via Track and Sage Systems databases for Marathon Refinery, client and company liaison, and general office administration.
· Prepared transmittals and submitted as unit work was completed; setup client-required, random drug testing and background checks; obtained pre-approval of per diems.
· Tracked employee attendance, per diems, labor hours, and equipment/materials utilization.
· Addressed personnel-related inquiries, assisting with E-pay, deductions, leave of absence requests, and insurance information or documentation.
Field Timekeeper
Wolfenson Electric, Inc. - Houston, TX
January 2015 to July 2015
· Managed all facets of payroll and client Track System database for timekeeping, in addition to Wolfenson weekly budget report summary distribution for client review.
· Completed timely payroll change orders and revisions to ensure accuracy in records submitted for payroll distribution.
· Obtained and recorded incoming material packaging tickets to upload invoices to client database.
· Served as liaison for Wolfenson and client, Invista Refinery. Payroll / Office Manager
Lexicon, Inc. - Bay City, TX
May 2014 to December 2014
· Held oversight of all payroll activities, including documentation and reporting compliance in multi-state and local tax regulations for over 100 company personnel.
· Partnered with internal departments and outside vendors to obtain required documentation for weekly accounting; maintained efficient internal controls and adherence with accounting and company policies/ procedures.
· Analyzed, aggregated, and verified integrity/accuracy of documentation and determined appropriate distribution and filing.
· Compared employee state/federal income and social security taxes against employer workers' compensation, social security, and unemployment payments to determine payroll liability; reconciled liabilities in general ledger (GL) and prepared weekly accrual entries.
· Processed gross pay, state and federal tax withholding, social security, Medicare, and court-ordered or employee requested deductions. Document Control Specialist
Wyatt Field Service/WFS - Corpus Christi, TX
August 2009 to February 2014
· Managed and maintained organization of electronic document management system
(EDMS) database, handled all file requests and facilitated record retrieval and access for internal and external clients.
· Evaluated effectiveness of document processes and proposed improvements; developed and implemented document control procedures.
· Controlled transmission and security of documentation in accordance with digital filing procedures; retrieved and inspected blueprints, engineering documents and procedure requests for accuracy and completeness.
· Created detailed expense reports and requests for capital expenditures; performed accounts receivable functions, including chargeback and discrepancies research, invoicing, and reconciliations; constructed first-ever employee manual for employee training and development.
· Oversaw executive calendar, weekly project-team meetings, event/program logistical support, and inventory control and supplies purchasing.
Materials / Software Management
JV Industrial - Freeport, TX
December 2007 to July 2009
· Administered and managed pipe fabrication shop and office operations focused on timely completion of orders for key business accounts, including purchasing, management reporting, quality control, safety, client relations/communications, and personnel training/supervision.
· Partnered with outsource firm in implementation of information management system
(IMS)/data tracking integration with existing SAP to expedite internal and external business operations.
· Held IMS database training, on-site and across Louisiana and Oklahoma locations, for customers as well as vendors, supporting electronic supply/demand and delivery objectives.
· Supervised engineering document control personnel, ensuring compliance with work order changes.
· Planned events and coordinated domestic/international travel and logistics arrangements. Clinical Engineer
Medical Device Industry
Cyberonics
January 2006 to December 2007
VNS Therapy
Field Engineer / Supervisor
Guidant - Houston, TX
January 2003 to December 2005
Cardiac Vascular Medical Products
R&D Technician
Intermedics / Sulzermedica - Angleton, TX
January 1999 to December 2003
Cardiovascular Medical Products
Education
Certification in Medical Billing & Coding
West Texas A & M University - Canyon, TX
February 2021 to Present
Master of Business Administration in Healthcare Administration University of Phoenix HCM - Houston, TX
2003
Bachelor of Business Management
LeTourneau University - Houston, TX
Skills
• Accounts Receivable and Payroll Processing
• Quality Assurance
• Office Operations Management
• Team Leadership and Supervision
• Superior Customer Service and Communication
• Documentation and Data Control
• Regulatory Compliance and Reporting
• Database Administration
• Employee Training and Development
• Client, Vendor and Contractor Relations
• Document management systems
• Medical coding
• ICD-10
Languages
• Spanish - Fluent
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