Administrative Assistant Executive
Resume:
YVONNE ARZATE
El Paso, Texas ***25
*********@*****.***
OBJECTIVE:
To pursue my business career opportunity, utilizing my strong leadership, communication, research and multi-task organizational skills.
QUALIFICATIONS:
Experience in instituting and conducting all office procedures, organizing and coordinating projects for maximum efficiency; Notary Public; Bilingual.
Progressive development of excellent interpersonal communicative skills.
Demonstrated record of high performance standards, including attention to schedules, deadlines, budgets and quality control work.
Proven communication skills to include both written and oral presentations to persons representing a broad spectrum of economic and educational levels.
Excellent organizational and planning skills; Strong leadership and communicational skills.
Broad range of experience in areas of Public Affairs, Real Estate, Architecture, Engineering, Construction, Industrial, Business Administration and Law.
Stewart Title 10/2018-8/2020
El Paso, Texas
Executive Administrative Assistant/Receptionist
Answer multi phone lines, typing, filing, copy, fax, scan documents; receive and distribute all correspondence; read all emails in a timely matter; order office supplies, open contracts; receive earnest money and post daily; ResWare software; ordered coffee products, soft drinks; accommodate meetings, luncheons; prepare conference rooms for closings; assist all Escrow Officer’s accordingly; provided 100% professional customer service.
Accommodate all travel arrangements, maintain calendars, set up/coordinate meetings, and schedule appointments for Corporate office; accommodate accordingly all flight, rental and hotel reservations. Order all office products, supplies and coordinate all office discrepancies with good judgment and professionalism; Notary Public. Cobb Mechanical Contractors 1/2012-10/2018
El Paso, Texas
Project Administrator
Greet customers, answer multi phone lines, typing filing, copy, fax, scan documents; receive and mail all correspondence; read all emails in a timely matter; taking care of routes, ordering product, call clients daily for product order; take care of all customer service calls for all distribution centers; maintain spread sheets, run reports, invoicing, purchasing orders, data entry, enter bill of lading documents; submit payroll time cards, distribute weekly payroll checks to employees, provide human resource documents upon hire.
Place phone orders for equipment needed on job site, invoices, customer service; work in a fast paced environment, handle a variety of multi tasks daily. Proficiency in scheduling flexibility according to all staff associates and the Company. Accommodations and all office arrangements; assist in weekly meetings; take meeting minutes, coordinate meetings, and schedule appointments for Corporate office associates and staff members, accommodate accordingly monthly Certified Application Payments with Subcontractors’; Notarize all documents and follow up for proper policy procedures.
Cover other areas that may lack help and teamwork companionship or proper accommodation coverage for short of staff employees; oversee all staff for proper office structure, projects running smoothly, adjust and accommodate all situations and solutions as well as any conflicts or discrepancies to be expedited; Notary Public; bilingual. Project BRAVO 8/2007-1/2012
El Paso, Texas
Executive Assistant
Answer multi phone lines, typing filing, copy, fax, scan documents; receive and mail all correspondence; read all emails in a timely matter; taking care of routes, ordering product, call clients daily for product order; take care of all customer service calls for all distribution centers; maintain spread sheets, run reports, invoicing, purchasing orders, data entry and prepare documents for all meetings.
Coordinate classroom set up/requirements with visiting instructors. Receive incoming calls and visitors; direct accordingly. Respond to class requests by students. Records Management, property management. Attend and take meeting minutes for Management, Finance, Executive Committee and Board of Directors Meeting. Organize daily actions/goals/plans. Perform general administrative duties and other tasks as assigned and upon request.
Proficiency is Scheduled flexibility according to all staff associates and the Firm. Accommodate all travel arrangements, maintain calendars, set up/coordinate meetings, and schedule appointments for Corporate office; sales and parts department; accommodate accordingly all flight, rental and hotel reservations. Order all office products, supplies and coordinate all office discrepancies.
Cover other areas that may lack help and teamwork companionship or proper accommodation coverage for short of staff employees; oversee all staff, office structure, projects running smoothly, adjust and accommodate all situations and solutions, Notary Public; bilingual.
Cover other areas that may lack help and teamwork companionship or proper accommodation coverage for short of staff employees; oversee all staff, office structure, projects running smoothly, adjust and accommodate all situations and solutions.
Conduct Meetings, Coordinate Meetings, Customer Service, Basic Office Skills, Email, Documentation, Typing 45-60 WPM, Data Entry, Filing, Fax, Mail Processing, Grammar, Proof Read, Messenger Microsoft Office, Microsoft Excel, Microsoft Access, Microsoft Power Point, Microsoft Outlook, Microsoft Word, Order Supplies, Records, Order Entry, Research, Scheduling, Scanning, Meeting Minutes for Finance, Executive Committee, Management Meeting and Board of Directors Meeting. Supervise and assist in other departments as needed. Artos Engineering Company 2/2002-8/2007
El Paso, Texas
Executive Administrative Assistant
Answer multi phone lines, typing filing, copy, fax, scan documents; receive and mail all correspondence; read all emails in a timely matter; taking care of routes, ordering product, call clients daily for product order; take care of all customer service calls for all distribution centers; maintain spread sheets, run reports, invoicing, purchasing orders, data entry; enter bill of lading documents.
Take phone orders for parts and service calls, invoices, customer service; work in a fast paced environment, handle a variety of tasks daily. Proficiency is Scheduled flexibility according to all staff associates and the Firm. Accommodate all travel arrangements, maintain calendars, set up/coordinate meetings, and schedule appointments for Corporate office; sales and parts department; accommodate accordingly all flight, rental and hotel reservations. Order all office products, supplies and coordinate all office discrepancies.
Cover other areas that may lack help and teamwork companionship or proper accommodation coverage for short of staff employees; oversee all staff, office structure, projects running smoothly, adjust and accommodate all situations and solutions, as well as any conflicts or confrontations expediting; Notary Public; bilingual. Calderon General Contractor, Inc.
El Paso, Texas 5/1997-2/2002
Office Manager
Responsible for Supervising Office, accounts payable, accounts receivable, collections, assisting all staff; administrating and evaluating employees, seminars, travel, hotel, car rental accommodations, arranging Lunch and Learn Presentations, attend meetings and luncheons; El Paso Hispanic Chamber of Commerce, El Paso Greater Chamber of Commerce, El Paso Central Business Association and AIA Association, professional etiquette and attire, outstanding public relations, notary public for all Subcontractor’, staff and Clients; review and notarize payment request.
Typing proposals, proofread specifications for each projects, conference notes, transmittals, memo-fax, creating new binders for design and construction projects, letters accordingly to projects and assignments, very computer literate (MS Word, WordPerfect, Timekeeper, AIA Contract Document Software, Excel, Microsoft Outlook, PDF, scanning), Microsoft Outlook, Internet, check and compose e-mails.
Interaction with Architects, Contractors, Executives, Administrators pertaining to a variety of departments; schedule meetings and conferences for all Parties, attended the AIA El Paso Chapter monthly luncheon meetings; accommodate accordingly all travel arrangements for staff members.
Cover other areas that may lack help and teamwork companionship or proper accommodation coverage for short of staff employees; oversee all staff, office structure, projects running smoothly, adjust and accommodate all situations and solutions, as well as any conflicts or confrontations expediting; provide proper structural, professional leadership within the Firm.
Pursued and accomplished all administrative division tasks to include document completion and filing, meeting arrangements, agendas, schedules, and preparation of monthly financial statements, as well as all credit cards and Reimbursement Expense Reports for all Partners’ of the Firm. Wright & Dalbin Architects, Inc. 6/1990-5/1997
El Paso, Texas
Executive Administrative Assistant
Supervised front office, answering phones, office supplies, administrating and evaluating employees, seminars, travel, hotel, car rental accommodations, arranging Lunch & Learn Presentations, attend meetings and luncheons; El Paso Hispanic Chamber of Commerce, El Paso Greater Chamber of Commerce, El Paso Central Business Association and AIA Association, professional etiquette and attire, outstanding public relations, notary public; bilingual.
Typing proposals, specifications, conference notes, transmittals, memo-fax, creating new binders for design and construction projects, letters accordingly to projects and assignments, very computer literate (MS Word, WordPerfect, Corel, Quattro Pro, Excel, Time slips, Data entry), Internet, check and compose e-mails, correspondence, proposals, specifications, review and notarize payment request, assist in lite bookkeeping.
Travel arrangements, maintain calendars, set up/coordinate meetings, and schedule appointments for President.
Cover other areas that may lack help and teamwork companionship and supervision.
Interaction with Architects, Contractors, Executives, Administrators pertaining to a variety of departments.
Accomplished all administrative division tasks to include document completion and filing, meeting arrangements, agendas, schedules, and preparation of monthly financial statements, collections, AP/AR and bank deposits. Perspectiva Architecture 4/1985-6/1990
El Paso, Texas
Executive Administrative Assistant/Receptionist
Interaction with Architects, Contractors, Executives, Administrators pertaining to a variety of departments; schedule meetings and conferences for all Parties, attended the AIA El Paso Chapter monthly luncheon meetings; El Paso Hispanic Chamber of Commerce; accommodate accordingly all travel arrangements for all staff members, notary public.
Accomplished all administrative division tasks to include document completion and filing, meeting arrangements, agendas, schedules, and preparation of monthly financial statements.
Typing proposals, specifications, conference notes, transmittals, memo-fax, creating new binders for design and construction projects, letters accordingly to projects and assignments, very computer literate (MS Word, WordPerfect, Corel, Quattro Pro, Excel, Time slips, Data entry), Internet, check and compose e-mails, etc.
Supervised front office, answering phones, office supplies, administrating and evaluating employees, seminars, travel, hotel, car rental accommodations, arranging Lunch & Learn Presentations, attend meetings and luncheons; El Paso Hispanic Chamber of Commerce, El Paso Greater Chamber of Commerce, El Paso Central Business Association and AIA Association. Cover other areas that may lack assistance and supervision.
EDUCATION:
Eastwood High School - (Diploma)
El Paso, Texas 79925
International Business College - (Certification in Business Administration) El Paso, Texas 79925
EPCC/UTEP - (Bachelor’s Degree in Business Administration) El Paso, Texas 79902 (Notary Public)
REFERENCES:
References Available Upon Request
SALARY:
Negotiable
Contact this candidate