Document Controller Control

RONE GUJELDE MAGALLANES

Blk. *, Lot * Ciudad Montrina, Mamatid, Cabuyao, Laguna, Philippines 4025

Mobile: +639*********

Email: ***************@*****.***

POSITION APPLIED: PROJECT DOCUMENT CONTROLLER

QUALIFICATION:

Technically experienced, motivated and skillful Document Controller.

Susceptible to absorb and learn new ideas quickly.

Possess good communication, well organized, dependable, and hardworking professional.

Highly interested and enthusiastic to innovation and experiences.

Ability to interface and work in a team-working environment with minimum supervision.

Proven experienced in electronic information media and other database management system.

Able to work well under pressure as may be expected to meet targeted deadlines have strong focus, efficiency and attention to details as well.

Graduated with Bachelor of Science in Electrical Engineering.

EXPERIENCED SUMMARY:

A total of 14 years working experienced. Eleven (11) years’ experience as dedicated document controller in multi-national projects, primarily on construction of petrochemical plant and refinery. Manage project documents processes & maintenance throughout engineering, construction, and commissioning phase.

Completed projects successfully and managed final documents handover to client smoothly. Actively participates and suggests ideas for continual improvements, within document control implementation throughout the project development. Responsibilities include correspondence, documents checking, tracking, expediting and status reporting. Establishing & maintaining uniform system for internal/external document issuance in timely manner. Archiving electronic & physical documents are well-organized in accordance with project document control procedure and standard.

And 3 yrs. experience in manufacturing industry mostly as production operator in Taiwan. The most interesting experienced in manufacturing company, were maintaining production efficiency, high quality, and observed safety regulations & standards.

WORK EXPERIENCE:

1)ARVYN Construction Inc. (ACI)

181 Exodus St. Manuyo 2, BF Martinville Las Piñas City

Tel. No. (02) 502-4187/616-8388, Smart:(091*-***-****

Email: ***@********************.***

Inclusive Date: 21-Sept-2021 to 14-Dec-2021

Project: SMDC - SOUTH 2 Residences Project

Client: SM Development Corporation

Project Site: SM South Mall, Brgy. Almanza Uno, Alabang-Zapote Rd., Las Piñas City, M. Manila

Position Held: Document Controller

Duties and Responsibilities:

Manage the incoming and outgoing project transmittal.

Transmit and register the RFA (Request for Approval) & RFI (Request for Information) documents and drawings.

Update the monitoring log for RFA, RFI, WIR (Work Inspection Request) & WR (Work Request).

Manage the letter correspondence and forward to ACI Head office for further action.

Coordinates with operation team, support field engineers by providing updated FCD drawings.

Prepares transmittal of QC documents, test result and monitor NCR (Non-Conformance Report).

Ensure transmittal hardcopy & softcopy were archived safely and well organized.

Support the project manager by providing necessary drawings and documents for project reporting and weekly PTG (Project Technical Group) meeting.

2) Chiyoda Singapore (Pte) Limited

14 International Business Park, Jurong East, Singapore 609922

Tel. no.: 6563-3488

Inclusive Date: 18-Apr-2011 to 03-Apr-2018

A.) RGTF Project (Refrigerated Gaseous Tank Facility for Ethylene & Propylene)

Client: Dialog Plant Services Sdn. Bhd.

Inclusive Date: Oct. 2016 to 03-Apr-2018

Project Site: Pengerang, Johor Darul Ta’zim, Malaysia

Position Held: Project Document Controller

Duties and Responsibilities:

Established project document control management system (DMS) and correspondence tool (e-COSMOS) system as per project execution procedure.

Coordinates with client counterpart and resolve documents/drawings discrepancy to expedite documents review and approval.

Conducted training to site document controller and newly aboard site personnel for project database operation.

Generated weekly report for engineering deliverables status and distributed to Project team.

Managed all documents/drawings processes, and generated DMS transmittal, for official submission to client & subcontractor via e-Cosmos system.

To ensure that documents & drawings latest revision were issued officially to site office and subcontractors, for implementation and construction.

Coordinates and resolve with Lead Engineers for any meta-data discrepancy on document/drawing uploaded in DMS system.

Mentored and supported site document controller to ensure subcontractor’s documents for appraisal were reviewed and returned in timely manner.

Registered and processed incoming transmittals from client/subcontractors and distribute to project team for appropriate action.

Uploading appraised documents/drawings and updating Client's reply status in DMS system.

Support to Engineering discipline for registering and uploading deliverables into the system.

B.) SINGA Phase 2 Project - (Salicylates Investment for New Growth in Asia-Pacific)

Client: Infineum Singapore Pte. Ltd.

Inclusive Date: May 2015 to July 2016

Project Site: Area 18 - Ayer Chawan, Jurong Island, Singapore

Position Held: Site Document Controller

Duties and Responsibilities:

Prepared electronic file of Final Engineering documents, As-Built drawings, Turnover documents, QC documents, Vendor MDR and Final Document Index for final handover to client.

Issued transmittal to client for Turnover dossiers based on project specification & procedure.

To ensure all electronic/original hardcopy documents are secured and well organized.

Coordinates with engineering team for issuance of drawings & documents to subcontractors.

Distributed and expedited documents to certain department for internal review & approval.

Prepared and process reviewed & commented documents, for official transmittal reply to subcontractors through e-COSMOS system.

Ensure that all documentation meets defined quality standard and process in timely manner.

Received and registered all incoming transmittal documents & letter correspondence from subcontractors.

Provided engineering and vendor documents, drawings, QC Test Plan & Procedures, approved MSRA & other technical documents to discipline field personnel for site works execution.

Provided technical support to site office personnel for data base system (CDMS) operation.

Managed site document control and processes throughout construction phase.

C.) LEO+ Silver Project

Client: Shell Eastern Petroleum Pte. Ltd.

Inclusive Date: May 2013 to January 2015

Project Site: SHELL Seraya - PCS Complex, Ayer Merbau, Jurong Island, Singapore

Position Held: Site Document Controller

Duties and Responsibilities:

Supported Turnover team for official transmittal of MC/RFU/RFSU Dossier to client.

Provided engineering deliverables, updated drawings, approved MSRA & other technical documents upon requested by site area manager and field supervisors for site works.

Managed archiving and maintenance of both electronic & physical documents.

Coordinates with department managers, subcontractors, and client for any documentation issue.

Expedited documents to certain department and client for review & approval.

Responsible for site document control and processes throughout construction phase.

Received and register all incoming transmittals & letter correspondence from subcontractors.

Responsible for transmittal of engineering deliverables to subcontractors via e-Cosmos system.

D.) SCOT & BUGIS Project

Client: Shell Eastern Petroleum Pte. Ltd.

Inclusive Date: April 2011 to April 2013

Project Site: SHELL Pulau Bukom, Singapore

Position Held: Turnover Assistant / WinPCS Operator / Document Controller

Duties and Responsibilities:

Assigned in Engineering Document Control group in April 2011 until Feb. 2012, and mobilized to

Project site office for Turnover Group in Feb. 2012 to April 2013, with the following duties:

Support Turnover team on preparation of System RFSU dossier for final handover to client.

Uploaded signed walk-down certificates and update check sheets into WinPCS, acquired after inspection test and Pre-Commissioning activities.

To ensure that punch list is filled-up correctly, accurately described with relevant line-system.

Updated master punch list into WinPCS system after punch items has been cleared and verified.

Registered all punch items into WinPCS system raised during DCC/MC/RFU/RFSU walk-down.

Prepared DCC/MC walk-down certificates for Pre-Commissioning activities as per schedule.

Provided updated line-system drawings & documentations to Pre-Commissioning team.

Coordinates with discipline engineers for document numbering system based on project guideline and procedure.

Updated incoming/outgoing transmittal register and manage electronic & hardcopies filing.

Prepares and managed transmittal for engineering documents & drawings to site office through e-COSMOS document handling system.

Managed incoming & outgoing Vendor’s documents using CDMS database system and issue to client as per project execution procedure.

3) WARTSILA Singapore Pte. Ltd (seconded to MODEC International LLC)

#11 Pandan Crescent, Singapore 128467

Project: BP PSVM Project (Singapore)

Inclusive Date: March 2011 to April 2011

Position Held: Site Admin Assistant

Duties and Responsibilities:

Support to site administrator for some administrative tasks.

Encoding working man-hours into the system.

Provide support to site planning department for working man-hours report preparation.

To ensure that all timecards of site personnel are cleared and verified in timely manner.

4) CB&I Lummus - TOYO Engineering JV (Joint Venture)

Project: SHELL Houdini ECC Project (Ethylene Cracker Complex)

Client: Shell Eastern Petroleum Pte Ltd

Site Office: Pulau Ular, Singapore (Bukom Island)

Main Office: 2 Ayer Rajah Crescent, Singapore 139935

Tel. no.: (+65) 6773 6400

Inclusive Date: December 12, 2007 to April 16, 2010

Position Held: Document Controller

Duties and Responsibilities:

Managed processes all incoming/outgoing Vendor/Seller’s documents into iDocs Database as per project specific numbering guidelines and procedure.

To ensure that Vendor’s documents are complied with defined meta-data requirements.

Responsible for vendor documents distribution base on updated project distribution matrix.

Coordinates with seller/vendor companies, JV Engineer and Purchaser department to confirm purchase order numbering code and resolved any document issues.

Prepared & submitted weekly status report for all Method Statements, Plans & Procedures, and Seller/Vendor’s documents.

Archiving all incoming/outgoing technical documents both e-file and hardcopy.

Returned to sub-contractor all appraised documents via iDocs transmittal for further action.

Coordinates with subcontractor’s site managers regarding documents meta-data discrepancy and resolved any issues.

Distributed all Method Statements and Plan Procedures through iDocs Database to client for review and approval.

Received and register all incoming transmittal documents from subcontractors, submit to Deputy Project Manager to confirm document distribution for appropriate action.

5) DEPO Auto Parts Industrial Company Ltd.

No.20-3 Nan Shih Lane Lu-Kang Chen, Chang Hua Sheen, Taiwan, R.O.C.

Inclusive Date: March 14, 2003 to March 13, 2006

Positions Acquired:

a) Document Controller

Duties and Responsibilities:

Coordinates and resolve with sub-contractors for document discrepancies.

Responsible for collecting and proper archiving all production records and documents.

Weekly replication of Electronic Data Management System (EDMS) data.

Transmittal registering, checking and control the distribution of documents.

b) Material Controller (Lens Department)

Duties and Responsibilities:

Managed receiving, storing, and inventory of all raw materials.

Prepared monthly report regarding the shortage and excess of stocks.

Checked items to be replenished and dispensed to production line.

Responsible for proper tagging/bar-coding of all materials.

Monitored materials and make proper warehouse arrangement.

c) Plastic Injection Machine Operator

Duties and Responsibilities:

To ensure that installed correct mould as per item number in the order book.

Set-up the plastic injection machine and equipped robot for production.

Coordinates with QC personnel to ensure and maintained good quality during production period.

Prepared item product label and submit daily production report.

d) CNC Assembly Machine Operator (Computerized Numerical-circuit Control)

Duties and Responsibilities:

Set-up CNC assembly machine and prepare raw materials needed for production.

Coordinates with QC personnel during and after production period.

Maintained the excellent flow, good production, and prepared daily production report.

Imposed good leadership and teamwork with production line member.

EDUCATION:

Degree: Bachelor of Science in Electrical Engineering (October 1995 - May 2001)

Andres Bonifacio College

College Park, Dipolog City, Philippines 7100

SPECIAL SKILLS: Computer literate with the following familiar software.

CSL - DMS, VPS, Accellion System, Qiata SecureFTP

CGH - CDMS, e-Cosmos

iDocs Document & Workflow Manager

WinPCS (Project Completion System)

Shell PROCON (Contract Management System)

Proficient in MS Office (Microsoft Excel/Word/PowerPoint/Outlook, etc.)

Adobe Acrobat Pro, Document Works (Adobe Standard 7, Reader 9)

Nitro Pro 10

IBM Lotus Notes

DWG TrueView Application program (DWG TrueView Drawing)

Project Document Management

Common Web Browser (Opera, Google Chrome, Microsoft Edge, Mozilla Firefox, Internet Explorer)

OTHER SKILLS:

oCapable of interpreting electrical schematic diagram and blueprints, understand technical drawings and specifications.

oOperate CNC (Computerized Numerical-circuit Control) assembly and plastic injection machine.

oHard worker eager to learn, willing to invest time and effort to complete certain task and responsibility.

CERTIFICATE / TRAINING COURSE:

oWSQ Apply Workplace Safety and Health in Process Plant Course - (issued 22/May/2015)

oSafety Orientation Course for Workers (Oil/Petrochemical) - (issued 29/Mar/2013)

oSHELL Jurong Island Integrated Safety Induction Course – (issued 26/April/2013)

oSHELL Bukom Island Safety Induction Course – (issued Feb. 2012)

oSASC Adventure Programme (Safra - ECC 2010 Team Building)

REFERENCES:

Mr. Taro Takashima, Director Engineering Operation

Chiyoda Singapore (Pte) Limited, #14 International Business Park, Jurong East, Singapore 609922

Email: *********.****@***********.***

Mr. Luisito Balite, Project Manager

Arvyn Construction Inc.

SMDC - South 2 Residences Project, Almanza Uno, Las Piñas City

Email: **********@*****.*** / ********@*****.***

Contact no.: +63-090*-*******

Mr. Berry Van den Brink, CB&I Lummus TQM/HSE Manager

SHELL Houdini ECC Project, Pulau Ular, Singapore

Email: ************@***.*** / *************@*******.***

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