Executive Assistant Personal

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***************@*****.*** +971*********

Dubai, United Arab Emirates linkedin.com/in/nisreen-adnan-9597521b9 Nisreen Farfour

Executive Assistant/Office Manager/Personal Assistant/HR Assistant Task driven Executive Assistant with 20+years of administrative experience. Equipped with exceptional ability to facilitate all aspects of internal and external communications, support day-to- day administrative, Human Resources, Finance by working collaboratively with C-Level executives. Proven talent for aligning business objectives with comprehensive administrative knowledge to achieve maximum operational impacts, conserve time and boost efficiency. reas of experience encompass institutional management, efficient and effective planning and operations, strategic initiatives, excellent service delivery. I have achieved an extensive contribution through my work occupation in the past 17 years showing professionalism and confidentiality at all work levels and providing a comprehensive administrative and organisational support services to the Board of Directors and Management team.

I am a motivated, proactive person who enjoys working under pressure and is enthusiastic to face new challenges. I have excellent interpersonal skills, respect the work policies and adapt with the differences between cultures within the work environment. EDUCATION

Bachelor of Commerce

Poona, India (Correspondence)

04/1994 - 07/1997,

CERTIFICATES

Excel 2010 Advanced (06/2014 - 08/2014) Time Management (03/2014 - 04/2014) ACHIEVEMENTS

Founded the HR Dept in Emirates Glass

After Dubai Investment managed the Human Resources for Emirates Glass, I suggested to Emirates Glass' Management to have HR be supervised directly under them. As I was trained in the UAE labour & immigration system, I undertook this challenge. It was an incredible opportunity to lead the responsibility to both manage the transition and the follow-up on the transactions of more than 200 employees relating to their visas, medical insurance, leaves, and general HR specifications.

New E-System - Cutting Paper Usage for Mann

Hummel

In an effort to reduce waste and general costs, I have successfully introduced an e-system with Mann Hummel that allows employees to apply for business trips, vacations, and unpaid leaves and receive approval from the reporting manager using SharePoint. SKILLS

Hard skills

Microsoft Office Suite, including Word, PowerPoint, Excel, Outlook, and SharePoint. Soft skills

Calendar management Travel management Written communication Problem solving Leadership Record management Event management Troubleshooting Attention to detail HR Assitance Handling difficult situations Ability to multitask and prioritise task

LANGUAGES

Arabic

Full Professional Proficiency

English

Full Professional Proficiency

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WORK EXPERIENCE

Office Manager via Executive Assistant to VP for Middle East HQ, Europe & Africa Mann Hummel Middle East FZE

06/2019 - 11/2021, Dubai, UAE

Achievements/Tasks

Managed Vice President's schedules and coordinated executive communications, including taking calls, responding to emails, and interfacing with clients and team members.

Administrative and operational support for a range of board directors. Inventory management of equipment and business supplies. Coordinated with multiple levels of management and their administrative staff while utilizing conscientious analytical and decision-making skills in achieving necessary high-priority deadlines and mitigating service issues. Managed the CEO's daily appointment schedule and coordinated conferences and meetings, as well as travel arrangements and itineraries.

Assisted with new hires' onboarding process in conjunction with HR as well as preparing and maintaining the departmental budget.

Performed general administrative duties, including: scheduling of meetings, travel arrangements, expense reporting, and calendar management.

Managed POs, ordered supplies, and maintained records; provided ad-hoc support on one-off assignments, projects pulling together data, researching specific topics, event/workshop planning, etc. Maintained organization and ease of document access by taking memos, maintaining files, and organizing documents. Coordinated all support for meetings and events; served as administrative liaison with all stakeholders. Office Manager via EA to Chairman for Middle East HQ - Temp Position Milliman DIFC

10/2018 - 01/2019, Dubai, UAE

Achievements/Tasks

Worked along with the Chairman in managing daily company operations to ensure a positive, safe and profitable working environment. Rendered administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries, correspondence, and prioritizing emails. Actively involved in recruiting, training, payroll processing, performance evaluation, promotions & releasing employees. This was necessary as both HR & Account Dept are based in the USA, so there were no actual HR and Accounts personnel in MEA Offices. Collaborated with the Chairman on financial, business, and administration matters. Maintained records for office petty cash and basic accounting; organized hotel and tickets booking, in and out courier services. Assisted with new hire onboarding process in conjunction with HR, maintained departmental budget. Built relationships with vendors, service providers, and landlord with invoices paid on time; renewed Employees visas using DIFC portal.

Personal Assistant via Executive Assistant to Managing Director for MEA/Europe/GCC Renault MEA

09/2015 - 09/2018,

Achievements/Tasks

Steered all aspects of the MD's corporate matters & administrative support as drafting correspondence on behalf of the MD, management of hardcopy/electronic filing systems, and management of databases. Routinely provided direction and support to other administrative staff by being a role model and setting the tone for overall office professionalism.

Responsible for processing all travel requisitions and reimbursements for staff, fellows, and visitors. Planned and executed travel arrangements for guests; approved all travel arrangements & conducted an assessment of training needs of all staff, and conducted training sessions to enhance their skills. Maintained correspondence memos & letters with importers. Conducted review of emails and responded appropriately in the MD's absence to ensure a prompt reply. Arranged all membership meetings (whether social or business), including Board of Directors and various committees including facility and menu arrangements. Developed itineraries and agendas, booking transportation, lodging, and meeting accommodations for corporate travel and meetings for MD.

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WORK EXPERIENCE

Sr. Personal Assistant to Director: Research & Innovation International Center for Biosaline Agriculture

08/2012 - 03/2015, Dubai, UAE

Achievements/Tasks

Collaborated with Director and Senior Leadership Team through regular correspondence, arrange meetings and prepare briefing materials for the Director.

Made arrangements for tickets, hotel reservations, and other logistics; compiled and processed record of all technical programs. Extended administrative support in the delivery of assignments and initiatives on behalf of the Director's office. Translated annual reports and various documents, typed/filled documents, and distributed memos. Extended administrative support to the Director in the follow-up and the completion of departmental work plans. Maintained records for holiday, absence & training of staff; assisted Senior Scientists, Director General & Deputy Director- General.

Prepare letters, memos to Governmental sectors.

Collaborated with trainees for making travel and meetings arrangements from various countries. Office Manager/EA to Founder-CEO

Genero Capital Investment & Banking

03/2011 - 08/2012, Dubai, UAR

Executive Secretary/PA to Managing Director

Emirates Glass LLC - Subsidiary of Dubai Investment 12/1997 - 04/2010, Dubai, UAE

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