Personal Assistant Office
Resume:
CURRICULUM VITAE OF
NATALIE SAMANTHA SOMBUR
Email : *****************@*****.***
Contact Details : 065*******
Driver’s License : Code 8 – Own Vehicle
SKILLS
Core Competencies
Excellent communication skills
Excellent verbal and written skills
Excellent inter-personal skills
Collaborating across the network
High attention to details
Transparency
Excellent follow up skills
Friendly
Customer focused
Planning and organizing skills
Proven ability to use a variety of multimedia
communication tools (e.g.,
Efficient Well spoken
Qualifications
Matric
NQ4 diploma in Business Management
Advanced MS Office Packages
SAP
Maintain of database/dataflow Experience
More than 10 years’ experience working with
Senior Executives Experience of working at Board
Level
Familiar with pressure of global travel
Video/Teleconferencing/ Teams View/ Zoom
EMPLOYMENT HISTORY
Name of Company: Evercomm Pty Ltd
Duration: January 2017 to May 2020 Job
Job Description: Back Office Support /PA
Contact Person: Aslam Mohamed
Contact Number: 061-***-****
Provide a full range of highly confidential secretarial and administration support, exercising sensitivity, tact and diplomacy Act as first point of contact for all queries, screen, redirecting and action of all incoming matters, and follow up where required. Prepare complex correspondence, repots, presentations, agendas, minutes etc., using business software applications (e.g., word processing and spreadsheets.
Receive and directs incoming calls, visitors, mail and email, prioritizing communications as appropriate Responsible for maintaining files, records, calendars and diaries, typically arranges business travel, co-ordinates meeting arrangements, and track expenses
Co-ordinate and follow up on the receiving of various business reports from other brands. Assist in the compilation and preparation of Management Reporting, attending and typing up meeting minutes and any follow up actions.
Participate in the development and implementation of secretarial/administrative standards, policies and practices Compile documents and presentations according to organizational outlines and templates as required. Complete all business travel arrangements and preparations efficiently and timeously in line with company processes and practices
Co-ordinate various meetings, conferences and functions, ensuring that the relevant delegates are timeously invited, appropriate venues are booked, and that necessary equipment training materials and refreshments are arranged. Manage the Executives diary, ensuring all meetings and engagements are correctly diarized, that the Executive is aware of and prepared for any upcoming meetings
Screen incoming telephone calls or emails if required by the Executive, redirecting to relevant individuals where required Assist in the compilation and preparation of Management Reporting, attending and typing up meeting minutes and any other follow ups.
Manage internal and external interfaces on behalf of the Executive Supporting the Marketing and Communications Manager with the delivery of key communications initiatives. Welcoming visitors and assisting with application forms Answering, screening and transferring telephone calls Taking and replaying messages to staff as required Capturing information onto the database and generating new documents Assisting with facilitation assessments
Scheduling and confirming appointments
Performing various other administrative tasks
Compile leave forms and amend leave tracker monthly for Managers and Field Staff Process payments through SAP for creditors and debtors Compile daily clock ins and outs for Managers and Field Staff Arrange couriers for delivery or collections
Compile all HR Queries on a daily basis
Attend to Field Staff when Managers are not available Do store visits to various stores to do audits
Update Masterfile everyday with details of staff where changes need to be made Core Assist Manager with all relevant legal communication between the company and the suppliers Name of Company: Deltrade 89
Duration: Oct 2016 to January 2017
Job Description: Admin Assistant
Contact Person: Ms Eufodia Chuene
Contact Number: 011-***-****
Provide secretarial administrative, office and personal support to the Deputy Director Perform ‘front-line’ functions by determining the business of persons wishing to Provides secretarial functions through organizing the Manager’s affairs: maintaining and organizing the diary to arrange and priorities meetings, confirming appointments a reminding the Manager of engagements, arrangement of transport and accommodation.
Reply to queries on behalf of the Manager. Compile/type correspondence, documentation, e-mailing, faxing, photocopying.
Provides secretarial functions to meetings of the Manager, through making logistical arrangements, distributions of the notice of meetings and agenda, takes, prepares and disseminates minutes Provides administrative support to the Manager through ensuring the updating and safekeeping of all records, duplication of documents, office provisioning, management of the telecommunications system, receiving correspondence (hardcopy and electronic, interpreting, informing the Manager of otherwise dealing and/ or redirecting correspondence, manage and maintain internal filing system.
Order stationery, miscellaneous items and other labor-saving devices. Provides for general management of the Office (i.e. Keeps the appearance professional) Assists the Manager by sourcing relevant information (searches internet, newspapers and magazines for what there is and what is appropriate to the request, reads and interprets), downloads/duplicates and passes the information on to the Manager for the information.
Name of Company: Smollan Instore
Duration: March 2015 until Oct 2016
Job Description: Admin Manager / PA
Contact Numbers: (011-***-**** – 072*******
Contact Person: Mr Lowrens van Coller
Book vehicles for repairs
Produce Compliance Reports
Monitor Compliance Report Historical performance in project regarding capacity and financial records Verify information submitted in the report
Provide services to all staff (upgrading & downgrading of Cellphone packages) Payment of Cellphone Accounts
Issuing of data cards & simcard to staff members
Updating of database
Liaise with Staff concerning any queries concerning their data cards & simcards Facilitate the implementation of promotion grids
Ensure informed about time frames for promotions
Communicate promotional activities to field force
Ensure understanding of objectives of various promotions Ensure POS material to stores
Ensure sufficient stock has been ordered within required timeframes Ensure promotional activities have been implemented and maintained Provide feedback to relevant stakeholders
Monitor competitor's new innovations
Analyses and manage data integrity (Fieldcomms)
Manage staff in-store book communication and feedback Provide feedback to Clients with regards to forward share changes Ensure forward share is reflected on shelf as per rate of sale Ensure market share is reflected in the category
Ensure shelf health is implemented and maintained
Manage staff in-store book communication and feedback Communicate sales targets to the Field Force
Increase volumes in stores
Identify in-store cross-merchandising opportunities Ensure stock pressure is applied
Ensure forward share is a reflection of ROS
Monitor in-store pricing
Ensure out-of-stocks are limited
Ensure sufficient ordering of stock on NOD
Ensure delivery of stock as per NDD
Minimise credit notes
Monitor sales to ensure sales targets are achieved Drive ad-hoc promotions to increase sales
Develop alternative strategies to increase sales
Ensure timeous promotional activities implemented
Manage staff in-store book comm. and feedback
Provide continuous feedback as per client requirements (competitor activities, promotions, ROS, product recalls, innovations, pricing, planograms, and urgent deliveries)
Liaise with customers and depot's (stock pressure, stock holdings, new innovations, deliveries, credit notes, special deliveries, staff, ROS, price, reviews, category flows, planograms) Compile trade visit reports
Compile trade contact reports
Compile regular reports to Regional Managers
Conduct review meetings with client
Provide feedback via feedback platform (e.g., IVR/Grapevine/Field Comms/Manual tracking) Monitor competitor's new innovations
Inform field force of new innovations
Monitor speed to market
Monitor stock in DC
Negotiate new or existing listings in stores with store managers Distribute trade presenters to Field Force and customers Provide feedback to clients
Monitor sales
Monitor competitor's new innovations
Manage staff in-store book comm. and feedback
Control cell phone/telephone expenses
Monitor and control
fuel expenses
vehicle expenses
training expenses
travel expenses of staff
overtime
stationary expenses
Ensure all company assets are maintained according to company policy Name of Company: Unilever
Duration: Feb 2011 until March 2015
Job Description: PA
Contact Numbers: (011-***-**** – 074*******
Contact Person: Ms Andrea Appasamy
Receive request for photocopying
Photocopy documents according to requests
Collate documents according to requests
Staple and/or bind documents as requested
Submit final document to relevant staff member
Make master copies of all applications for Board and Staff Members Prepare machine for photocopying
Ensure that machines are serviced regularly
Assist in filing documents of the Council
Assist in obtaining files on behalf of other staff members Register incoming mail
Send out all outgoing mail
Register post and fax in the relevant registers
Be in charge of the storeroom
Maintain good stock of paper and stationery
Ordering of stationery
Open and distribute incoming mail
Maintain the building
Typing of correspondence of other staff members
Arranging transport and accommodation for board, panel and staff members Assist where computer problems may occur
Keep the diary of the CEO
Type all correspondence for the CEO
Arrange meetings for CEO
Log in all incoming applications
Register and number all applications
Log in all information into the database
Maintain the database
Data capturing
Diary Management/Mailbox Management
Schedule, co-ordinate committees, forums, meetings (incl. committee packs, venue management, equipment, presentation material etc.)
Travel arrangements (flights, accommodation, etc.) – national/international Maintain filing system for department
Typing of reports, letters, etc.
Obtain sign-off of invoices, process payments, scan & file. Scan, address, refer and process documentation
Typing/processing of expenses/invoices (legal, sundry, claims etc.) Prepare meeting minutes, letters, presentations, agreements etc. Responsible (manage) office and supplies
Proactively identify areas and tasks to assist team members Onboarding process of new staff
Name of Company: Huawei Telecommunications
Duration: March 2010 until Feb 2011
Job Description: Admin Manager
Contact Numbers: (011-***-****
Contact Person: Mr. Jack Huang
Minutes taking
Administer reception duties carefully and without negligence. Ensure that your appearance is neat and groomed at all times when at work. Answer the telephone and register appointments in the appointment book. Handle telephonic queries from clients and return client calls. Attend to filing and administration.
Be loyal to the employer and promote the business
Take proper care of the property placed in my possession or custody from time to time. Exercise the utmost good faith towards the employer both in carrying out your duties and in all your dealings with the company Have a rotational system
Identify strength and weaknesses of service providers Classify service providers
Promote partnerships
Verify information submitted in the tender document Review tender documents and develop standards
Develop a checklist on compliance
Order stationery, miscellaneous items and other labor-saving devices. Provides for general management of the Office (i.e., Keeps the appearance professional) Assists the CEO by sourcing relevant information (searches internet, newspapers and magazines for what there is and what is appropriate to the request, reads and interprets), downloads/duplicates and passes the information on to the Manager for the information.
Contact this candidate