Legal Secretary Personal Assistant
Resume:
CURRICULUM VITAE
OF
MARLENE GOVENDER
PERSONAL PROFILE
I am extremely hard working, self motivated and strive for success. I have excellent communication skills and can communicate well with diverse interests and background. I can work under pressure and I am very honest, efficient and responsible. I know that I would add value to your team. I have been given the opportunity to oversee the office when the director was away. To me that was a huge challenge and it went very well so you can be assured that I am definitely the candidate for this position
PERSONAL INFORMATION
SURNAME
Govender
FIRST NAMES
Marlene
GENDER
Female
ADDRESS
19 Swanvale Place, Rydalvale, Phoenix, 4068
CONTACT NO
NATIONALITY
South African
IDENTITY NUMBER
770-***-**** 08 9
RACE
Indian
DRIVERS LICENCE
Code 8
MARITAL STATUS
Divorced
HEALTH
Excellent
EDUCATION QUALIFICATION
QUALIFICATION
INSTITUTION
YEAR OBTAINED
Matric
Rydalpark Secondary School
1994
Subjects
English, Afrikaans, Mathematics, Physical Science, Geography, Accounting
Plascon paints training
Plascon Durban
2002
Legal Cost Training –Magistrates Court and High Court
Legal Cost Consultant – Road Accident Fund
2010
Legal Secretary
L.E.A.D
2011
FICA Training- No certificate
L.E.A D
2011
Office Administrator
L.E.A.D
2015
Legal Bookkeeper
L.E.A.D
2015
Finance Budget Workshop
L.E.A.D
2016
COMPUTER KNOWLEDGE
:
- Microsoft Office 2000, Windows 2003, Windows 2007 & XP Pro, Basic Knowledge of Pastel/V.I.P.
- PLU /POS System
- MS Dos Pad Accounting
- Legal Software Packages,
- MS.Word
- MS.Excel
-Internet banking & Standard bank Business Online
-Nedbank Docomply
-Ghostpractice bookkeeping
WORK EXPERIENCE
COMPANY
POSITION
DATE
Santos Timber & Hardware
Buyer, Accounts, Overseeing Counter sales
January 1997-December 2002
Goolams Service Station & Convenient Store
Accounts /Admin Clerk, Buyer, Counter sales, Cashier, Accounts
January 2003 – August 2004
Redfern Service Station
Accounts/Admin Clerk, Buyer, Counter sales, Cashier, Accounts
August 2004 – November 2004
Hajra Patel Incorporated
Legal Bookkeeping to Trial Balance/Creditors/ Office Manageress/Assist in Human Resources
November 2004- March 2016
Windermere Holdings /Durban City Life
Property Administration / Assistant Bookkeeper
October 2016 – March 2020
Thomson Wilks Incorporated
Legal secretary/ Bookkeeper/Reception Duties
September 2020 – current
EMPLOYMENT HISTORY
COMPANY
:
Thomson Wilks Incorporated Durban
POSITION
:
Legal secretary/assistant bookkeeper/receptionist
DUTIES
:
Legal secretary – Estates Department / Conveyancing / Trusts
Drafting letters, emails, filling in of forms, third party Investment
Assistant to legal bookkeeping department- Ghostpractice invoicing, matter opening, entering of fees, payment requisition, petty cash, liaising with clients on FICA requirements and uploading of FICA documents onto Ghost practice system/ Metrofiling
Receptionist- onboard client meeting, boardroom duties, office management, stationery ordering .
PERIOD OF EMPLOYMENT
:
September 2020 to November 2021
REASON FOR LEAVING
:
Better opportunity / Contract
COMPANY
Windermere Holdings/ Durban City Life
POSITION
Property Administrator/ Assistant Bookkeeper
DUTIES
Daily monitoring of various Bank accounts, Daily reconciling of rental summaries, Reception duties when necessary, meeting with clients ...showing of available commercial property for rental . Assisting with Leases ...preparing correspondence for tenants, staff and clients. Visiting the municipal offices to query tenant and company municipal bills. Maintaining of prepaid electricity vouchers . Creditors, debtors,assisting with cash book, writing out of cheques ..allocation of expenses for various buildings. Assisting with wages and salaries ...even management...personal assistant to Director ...
PERIOD OF EMPLOYMENT
October 2016 – March 2020
REASON FOR LEAVING
Retrenched
COMPANY
:
Hajra Patel Incorporated
POSITION
:
Office Manageress, Legal Bookkeeper to Trial Balance, Accounts including Creditors & Debtors & Sheriffs/, Legal Cost Consultant
DUTIES
:
- managing the entire accounts department for all Departments(Conveyancing, Litigation, Divorces & Maintenance,Collections)
- Receipting, banking, payments, writing out cheques, petty cash, handling large sums of money.
-diarizing of message’s and updating director on appointments,
-assisting in attending to clients on arrival as well as telephonically
- Organizing and attending meetings, organizing seminars for 5 different Professionals and ensuring the director is well-prepared for meetings
-handling of the Directors personal bank accounts
-arranging appointments for Directors and ensuring
management is well prepared for meeting with client
-dealing with Reconciliation Statements, Age analysis, MS Dos Pad Accounting System, Debtors, Creditors, Sheriffs Accounts, Month End Fees Analysis
-attending to updating of General Ledger / trial balance
-drafting legal letters and emails in accounts as well as conveyancing ( assisting with new instructions from City Council and Road Accident Fund )
- data capturing
- assisting with sorting out Internet, IT problems
- attending to Professional Indemnity Insurance of Company,Attending to Accident Claims/maintenance/Licensing involving all company vehicles including the Director
- responsible for the reconciliation of Company Business Account
- Attending to opening and closing of third party Investments with Nedbank, Standard Bank, Albaraka Bank, Dealing with Bank Consultants on arrival .
– making sure the company is FICA Compliant as well as reporting monies coming into our Trust Account.
- upgrading of certain bank requirements for instance Docomply (Nedbank & Standard Bank ),
- Attending to the renewing of the Company’s Important documents for e.g. BEE Certificate, Fidelity Fund Certificate, Attorneys Membership with the Kwazulu Natal Law Society,
- Assisting the Director with the marketing of the company,
- Assisting the Director with Tenders –tenders were successful
- Assisting in the Human Resources Department
- Handling of Standard Bank Internet Banking, Business Online Payments for Trust Accounts and Business Accounts
- Daily attending to the provisional bank printout for the Business,Trust, Interest and Chargers and Salaries Accounts of the Company
- Attending to the Cash Book and preparing all cheque books and receipt books, original bank statements ( Interest & Charges Account, Trust Account) for Audit
- Attending to the administration of the Medical Aid and Provident Fund for all staff,
- Assisting the bookkeeper with the PAYE, UIF, VAT
- Attending to the Monthly preparation and payment of Staff Salaries
- In charge of the safe ….keeping of monies, Wills, Title deeds, other important personal documents of the Director of the Company.
- Filing, Attending to ordering of the stationery for all staff as well as professionals e.g. cartridges for different printers, faxes, copiers, diaries for the company staff, furniture for the office also assisting with the setting up of the switchboard,
- Assisting the Director with the decision making for e.g. when purchasing equipment such as copiers, printers, faxes, telephone
system, computers, laptops,
- Attending to traffic fines,
- assisting in the arrangement of business trips of all professionals (block booking – RAF Pretoria ), other correspondent Attorneys, Various court attendance.
- Drawing of bills(Legal Cost Consultant-Raf Matters(Attorney Client )
- Involved in recruitment, budgets and accounts, such as creating staff documents, health and safety and dealing with staff problems
PERIOD OF EMPLOYMENT
:
November 2004 – March 2016
REASON FOR LEAVING : Retrenched
COMPANY
:
Redfern Service Station
POSITION
:
Admin Clerk, Buyer, Counter sales, Cashier, Accounts, stock controller
DUTIES
:
-Running of the entire accounts department and Admin Department,
-Attending to the Directors tenants rentals as well as the service station accounts
-Handling of the bank statements, cheques, driveway sheets, banking, attending to the fidelity guards, handling of large sums of monies, monitoring of credit card transactions;
-Assisting with counter sales, cashing and stock taking
-Attending to the buying of groceries for the store
-Data capturing at the back office of the store, ensuring that every item had the correct mark-up which assisted in the profit of the company.
-Assisting in answering of the telephones
PERIOD OF EMPLOYMENT
:
August 2004 – November 2004
REASON FOR LEAVING
:
New Opportunity
COMPANY
:
Goolams Service Station & Convenient Store
POSITION
:
Admin Clerk, Buyer, Counter sales, Cashier, Accounts
DUTIES
:
-Assisting in the accounts and admin department
- Handling of the bank statements, cheques, driveway sheets, banking, attending to the fidelity guards, daily handling of large sums of monies
- Assisting in the preparation of staff salaries
- Assisting in the buying of the staff’s outfits for the service station.
- Attending to the buying of groceries for the store
- Data capturing at the back office of the store, ensuring that every item had the correct mark-up which assisted in the profit of the company.
- Assisting in answering of the telephones
- Assisting in the Stock taking
- Assisting in the receiving of goods
- Handling of the National Lottery Machine
- Assisted in Cashing up, Petty Cash,
- Assisted the manager in the decision making of the buying of the goods for the convenient store
- Handling of spreadsheets for the service station.
PERIOD OF EMPLOYMENT
:
January 2003 – August 2004
REASON FOR LEAVING
:
New Opportunity
COMPANY
:
Santos Timber & Hardware
POSITION
:
Buyer, Accounts, Counter sales Manager
DUTIES
:
- Assisting in the accounts, admin & Sales Department
- Handling of the bank statements, cheques, banking, daily handling of large sums of monies
- attending to customers who purchase large amounts of hardware goods for construction companies as well as DIY customers,
- assisting in advising clients before they purchase goods,
- specialise in paint mixing for Dulux paints,
- computer invoicing, assisting in the month end invoicing and preparing statements
- Creditors
-Debtors
PERIOD OF EMPLOYMENT
:
January 1997-December 2002
REASON FOR LEAVING
:
New Opportunity
REFERENCES
COMPANY
:
Santos Timber & Hardware
CONTACT PERSON
:
Seema Dos Santos, Jose Dos Santos
CONTACT NUMBER
:
Work: (031-*******
COMPANY
:
Goolams Service Station/Convenient Store
CONTACT PERSON
:
Navil or Vanil Singh
CONTACT NUMBER
:
COMPANY
:
Redfern Service Station/Convenient Store
CONTACT PERSON
:
Afzal- bookkeeper
CONTACT NUMBER
:
COMPANY
:
Hajra Patel Incorporated
CONTACT PERSON
:
Hajra Patel / Afzal Fyzoo
CONTACT NUMBER
:
031*******/ 083******* / 031******* / 082********
COMPANY
:
Windermere Holdings/ Durban City Life
CONTACT PERSON
:
Anthony Krotz
CONTACT NUMBER
:
COMPANY
:
Thomson Wilks Incorporated
CONTACT PERSON
:
Timasha Inder
CONTACT NUMBER
:
Contact this candidate