Purchasing Manager Procurement Assistant

Career Summary:

Experience in Trading & Merchandising- (FMCG) and building & construction materials, (SCM), Hospitality, Healthcare, Petroleum& Gas, Cement Manufacturing, Water bottling, Non-Woven fabric and Bag manufacturing.

logistics (Working direct with Shipping liners and also assisting on private vessel chartering for break bulk and bulk cargos), warehousing and production planning.

Experience in Hospital equipment lab Equipment and reagent for the lab machines, pharmacy for the stores.

Experience in Many Manufacturing industries on sourcing raw materials, spares parts and that includes Materials requirement planning (MRP), Production planning, capacity planning, Inventory Management, Customer order management, Materials procurement, Supplier handling leadership, Logistics & warehouse

Domain & Key user ERP, starts with requirement enquiry, quotation, comparison, negotiation skills, purchase order, GRN posting, inventory management, and handling discrepancy, vendor development, Letter of credit, Bank guaranty etc.

WORK EXPERIENCE

1.I was working at “Vigor Turkys group of companies” as Group Purchasing & supply chain manager – Tanzania (East Africa)

(May 2014 to Jan 2020)

Work Profile (Procurement)

Plan and implement a comprehensive purchasing program.

Prepare the working procedure for Purchase Dept.

Manage and assign Job responsibilities as and when required based on the need of the company.

Maintain vendor contacts, solicits prices and quotes.

Finalizing Letter of credit /bank guarantee from Suppler and Bank.

To formulate strategies and directions to ensure value add to business

To ensure implementation of sound procurement processes and strategies to achieve the set objectives.

Follow up the execution of all Purchasing Orders and ensure that they were executed incompliance with the company regulations on time.

Follow up with Vendors/ Direct shipping liner for Master Bill of Lading (M-BL) and keep updating on the ETA

To direct, motivate and guide buyers towards meeting of their individual and hence the departments objectives.

Supervise and Audit purchase order claims and contracts.

Reviewing High Value Request for Quotations, tender documents, and participating in the process of evaluating.

Directing the Purchasing Representatives and support them in negotiations with suppliers.

Daily follow-up the performance of the team.

Control team compliance with the purchasing policies and procedures.

Negotiating with suppliers regarding cost issues in order to purchase items economically

Motivate the team for the best results and guide them in overcoming hiccups.

Preparing studies and reports, suggesting appropriate solutions

Maintain an awareness of available quantities of stock items for track re-order levels to ensure that shortages are avoided.

Provide / Update other departments with any changes in the prices from Suppliers.

Review delivery of Purchase Order and their compliance with respect to quality, quantity, and specifications.

Carrying Action Plans based on periodic reports analysis with respect to unit category, supplier, staff activities and performance.

Recommend continuous improvement initiatives for purchasing processes and ensure implementation of approved policies and best practices

Following-up on employee's administrative affairs such as: vacations, leaves …etc.

Participating in conducting performance appraisals for subordinates according to scheduled plans and recommending necessary actions as per the applied practices

Building strategic relationship with the major foreign suppliers.

Establish foreign suppliers’ evaluation criteria / Prepare regular reports on supplier performance to assist in decision making.

Continuous update the list of approved foreign suppliers

Develop and implement cost saving plans. Report on significant risks and bottlenecks, suggest mitigation actions and ensure that users and management are kept abreast of potential risks.

Preparing studies and reports, suggesting appropriate solutions

2.I Was Working at “ISAM ECONOMIC COMPANY” as a Procurement officer from Dec 2012 to Nov 2013- Riyadh (Saudi Arabia))

Work Profile (Procurement)

To execute assigned purchases required by the company specifications and Designs (KIKO) & as per the Hospital specifications for Medical products & Equipment’s purchases.

Receive the Purchasing Requests from other departments

Approve Receiving Orders for purchases and ensure delivering it to the warehouse.

Ensure timely procurement by thorough follow-up with the manufacturers and suppliers

Verifying and advising the manufacturers for documentation as per the import laws of the country.

Advising to suppliers to produce the correct documentations

Advising procedure for developing SASO (Saudi Arabian Standard Organization) to suppliers.

Coordinating with the Financial Department in opening LCs.

Receiving invoices from the suppliers, submit it to the financial department and follow-up supplier’s payments.

Obtain freight quotes, analyze competitive bids and assign freight forwarders for moving goods.

Responsible for handling negotiations with the forwarding companies or shipping lines.

Follow up the original shipping documents & forward to clearing agent.

Resolving the detentions issues on shipments coordinating in coordinating with the shipping lines and clearing agent.

Responsible for reporting the credit balances of the foreign suppliers to the purchasing manager on weekly basis.

Develop, update, and maintain of Foreign Approved Suppliers List.

Follow-up uploading and registration of products in SFDA (Saudi Food and Drug Authority).

Responsible for evaluating the performance of the foreign suppliers and report it to the Purchasing Manager on monthly basis.

Receive Foreign Purchase Requests from all departments of the company.

Coordinate with colleagues to resolve issues regarding customs and couriers.

Evaluate the performance of his subordinates and report it to the purchasing manager quarterly.

Lead and direct the Purchasing Representatives to achieve the department goals

Support the Purchasing Representatives in negotiations with foreign suppliers

Place orders for required products with approved suppliers and follow up on deliveries to ensure on time delivery through the Kingdom

Ensure appropriate follow up on post purchase activities such as receiving, clearance, invoices and payment settlement.

Compile and maintain a list of preferred and non-approved suppliers and subcontractors.

Maintain a comprehensive database relating to suppliers to ensure that the company has accurate and up-to-date information.

3.Working at “International Tubes India Pvt. Ltd” as Procurement assistant from July 2010 to Nov 2012

Work Profile (Procurement)

Organizing the client POs, assigning file Nos. and preparing our Purchase Order to the supplier based on the stock check from Inventory Dept. & forwarding it to the Manager for release to the supplier.

Following up with the supplier for Order Conformation, updating our PO excel file and forwarding them for verification of Item and Quantity with our PO.

Receiving the shipping details, Invoice, CoO, BL etc. and preparing the documents to forward them to custom clearing agents.

Preparing the distribution list from the Invoice and organizing them in relevant files.

Coordinating with the Logistics for customs and transferring issues until receiving the materials in the warehouse.

Tracking the shipment and confirming the receipt.

Preparing discrepancies reports.

Key Skills:

For Purchase Management:

●Setting up the weekly, monthly, quarterly procurement plan.

●Cost reduction, Vendor development, negotiation skills

●Procurement of raw material from Domestic and Global market.

●Development of alternative local sources for imported raw materials which helps in cost saving.

●Planning and budgeting of purchase functions, involving cost estimation, contract negotiations.

●Liaison with the production department to maintain optimum inventory.

●Implementing systems to avoid situations like over-stocking or out-of-stock which cause production and financial losses. Inventory management

●Liaison with finance department for timely payment of bills.

For Stores Management:

●Maintaining the stock of material without any variance by conducting stock verification and documentation.

●Implementing Standard Operating Procedures within the warehouse.

●Regularizing material receipts and ensuring the fluidity of stocks from warehouse to stores.

Achievements:

Group procurement head for Vigor Turkys Groups of Companies

Obsolescence stock, Excess buying minimization by conducting weekly inventory review with top level management

On time delivery (>98%)

Reduced line stoppage

Employers:

●Worked as Group Purchasing manager for Vigor-Turkys group of companies from May 2014 to Jan 2020

●Worked as Purchasing officer for ISAM economic company for 1 Year (from Dec 2012 to Nov 2013)

●Worked as Purchasing officer for International tubes company Ltd. For 2.5 years (from June 2010 to November 2012)

Educational Qualification:

2008-2010- Masters of Business Administration (MBA) from VTU, Karnataka India.

2005-2008 –Bachelors of Business Management (BBM) from Tumakuru University, Karnataka, India.

2002-2005 – Higher secondary education from Kalidasa PU College, Tumakuru Karnataka, India.

2001 – Matriculation from HMS Tumakuru

Computer Knowledge:

ERP: Materials Management (MM), Supply chain management (SCM)

S/W: MS-Office 2010, Windows 7, Tally 7.2 & 9, Visual Basics & Oracle

ERP: Great Plan, Microsoft Dynamics GP

Strengths:

My key strength is my ability to work teams & motivate groups of people.

Commitment, Dedication, Honesty & Creativity are my other strengths.

Willing to work hard and take challenges

Motivating Nature

Excellent communication skills

Zeal to achieve and quick Lerner

Smart and hardworking nature with “Go and get it” attitude

Personal Details

●Date Of Birth -12th June 1986

●Marital Status -Married.

●Can Speak -English, Hindi, Telugu Kannada & Urdu

●Can Write -English, Hindi & Kannada

●Hobbies -Playing Cricket & Watching football.

●Sex -Male

●Permanent address -Mujahidahammad K

S/O Alla Bakash K

# 38 MIG 2nd KHB colony

Siragate Tumkur-572106

Karnataka, India

Declaration: - I hereby declare that the particulars in the resume are correct to the best of my knowledge and belief.

Place: Bangalore (India)

Date: (Mujahidahammad K)

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