Personal Assistant Administrative Officer
Resume:
CURRICULUM
FOR
LORRAINE MSOMI
CONTACT DETAILS.
Email address: **************@*****.***
PERSONAL DETAILS:
First Name: : Lorraine
Last Name: : Msomi
Date of Birth: : 15 August 1968
Place of Birth: : Lüderitz
Nationality: : Namibian
Marital: : Single
Languages: : English, Afrikaans, Tswana and others
Dependent: : One
Hobbies: ; Music
SCHOOL EDUCATION AND QUALIFICATIONS:
Last school attended : Jacob Marengo Tutorial School
Jan-Dec 1990 : Grade 12
Subjects passed : English, Afrikaans, Business Economics,
Accounting, Economics and Biology.
Jan-June 1991 : Institution of Academy of Learning.
Secretarial Diploma:
Keyboard, Typing stage 1 – 4, Speed Develop,
Office Administration, Introduction to Computers,
WordPerfect, Ms-Dos and Lotus 1-2-3
Oct- Nov 1999 : NITT
Microsoft Word 97, Microsoft Excel 97 &
Internet for end users.
Jun 2002 : Business Management Business College RSA
Diploma in Human Resource Management via
Distance.
Labour Relations,
Personnel Planning Admin,
Organizational Behavior Development Training and Development Productivity.
Aug 2002 : Siemens
Course in telephone courtesy and customer services.
Oct-Nov 2002 : Bema College
Ms-word 2002
Ms- Excel 2002
Power Point 2002
Internet for end users.
June-Dec 2003 : ANVIL COLLEGE Studied IT certificate
Course outline:
Fundamental of IT,
Introduction to programming,
Organisations and Application of IT
Introduction to software programming.
26-30 Nov 2007 : AFRICAN INSTITUTIONAL MANAGEMENT SERVICES (AIMS):
Attended: Supervisory skills communication and Time Management.
Jan 2008 MAST NAMIBIA
Attended Business writing training.
Dec 2009 : OMC EVENT- SANDTON, RSA
Management influencing and assertive skills for office professionals.
June 2010 : INSTITUTUION OF BUSINESS MANAGEMENT OF SOUTHERN AFRICA (Via distance)
Perfect Personal Assistant Course.
4-9 Dec 2011: : INTERLLIGENT AFRICA MARKETING AND
TRAINNING, JHB, RSA
Accomplished course: Management skills, Minute taking
And Reports Writing for Executive Secretaries, PA and Frontline Staff.
AWARDS:
June 1997 : Superior Performance Cash Award in recognition for the
Outstanding services rendered to the Peace Corps Medical office
Sept 2000 : Certificate of Appreciation in Extra-ordinary performance over the
Past years with Peace Corps Namibia.
Sept 2002 : Certificate of Appreciation for years of services rendered to Peace Corps Namibia.
Dec 2013 : Most outstanding Award for the individual Performer within
The Banking Supervision Department at Bank of Namibia.
PROFESSIONAL DEVELOPMENT AND WORK EXPERIENCE:
August 2019 – January 2020 JAKOB MARENGO CHAMBERS
Position Held Temporal Personal Assistant
Advocate Thabang Phatela
Duties included:
Receiving calls and making call to the clients on behalf of Advocate to the clients.
Typing and scanning documents as requested.
Debt Collections.
E-Justice.
Arranging meetings and preparing refreshments.
Performing other tasks as requested.
1 July 2016 – July 2019 Private Transport Business
Position Held Manager-Owner
2007 – 31 May 2016 BANK OF NAIMIBIA
Position Held : Senior Admin Assistant
Banking Supervision Department
Duties included:
Provide administrative support and attend to the office routine i.e. prepares overheads for
Presentations, photocopying and distributes memos, deals with correspondences and routine mailing, open and distribute mail, manages petty cash, coordinate leave book entries and keep filling current to ensure the smooth running of the office.
Draft letters memos, agenda, sending emails and faxes with limited signing power, as required to ensure effective internal and external communication with various clients.
Screen and makes telephone calls for Director/ Deputy Directors to alleviate pressure for Management.
Implementing a proper filling system and ensure that all documents are located the right reference numbers and that the files are correctly filed and according to the Bank’s filling system. Creates files accordance with Bank of Namibia filling system.
Arrange refreshments, as needed for the various meetings to ensure the attendees’ needs are met.
Make travelling arrangements, booking accommodations, flights and S & T for the managers and desk officers when required. Obtaining quotations and working on requisitions and purchase orders using SAP system.
Keep and updates the Managers diaries and responds to their availabilities queries to ensure that the Director is prepared and timely for appointments.
Order stationaries for the department and monitors in collaboration with the Director.
Liaise with divisions on management briefings, arranging the departmental and management meetings.
Briefs, keeps minutes and keep track, following up on pending and to do matters/ activities and referring incoming mail and memos for the whole department.
Distribute documents in hard copies or email to other departments/ Governor’s office.
Relieve the Executive Admin Assistants/ Senior Admin Assistants whenever required to ensure the continuation of the administrative support within the Bank.
Serving as filing coordinator for the department.
Serving as Budget coordinator for the department.
Adhere to the policies and procedures of the Bank of Namibia.
Training the new administrative assistants with the department.
The reason for me leaving the Bank it was personal issues.
November 2005 – July 2007 : SOUTHERN AFRICAN CUSTOMS UNION
(SACU SECRETARIAT)
Position Held: : Admin /Procurement Manager.
Secretary to Director Corporate
Services
Duties included:
Answers the telephone of the Directorate, screens, all calls according to the guidelines receive from the Director and own initiative.
Ensure that all administration work is done timely and correctly within the Secretariat.
Draft routine letters, reports minutes, memos and other correspondence and make photocopies as required.
Maintain filling system for the Secretariat, keeping filling up-to-date, neat and tidy.
Assist in preparation for the Secretariat meetings in terms of collation and distributing and shipment of confidential documents.
Plans and coordinates daily activities by discussing and confirming appointments, meetings, social and personal commitments prioritizes activities on daily and weekly.
Coordinates and makes travel arrangements and accommodation for Directors and other staff members.
Coordinates and administers stock items database and establish minimum, maximum and re order stock levels on items to ensure that unnecessary stock is not carried or that stock does not run out of supply.
Places orders on behalf of SACU Secretariat, advises purchase originator, arranges for deliveries are correct, matches order receipts to order numbers and resolves incorrect, or defective order items with suppliers.
Capturing of data for applications.
Screening of job applicants to obtain information such as education and work experiences.
Administers and maintains Human Resources filling system in order to keep all records for HR management documentation as specified, e.g.Recruitmemnt documentation, letters and contracts of employment, educational certificate, leave records, and grievance and disciplinary documents.
Assist with HR administration as and when required with regards to administration of recruitment campaigns, training and development administration, performance management administration.
Maintain and monitor the attendance register for all staff categories and provides monthly report on leave balances to ensure that absenteeism policy is maintained and adhered to.
Assisting the Finance Manager with purchasing orders and payments to be done and other more tasks as per his request.
Handling of Petty Cash.
Supervise the cleaning staff of the Secretariat’s office to ensure cleanliness at all time.
Performing some other tasks on the request for the Secretariat.
Relieving the PA to the CEO of the Organization.
Also nominated as Representative for SACU support staff to Alexander Forbes.
NB: The reason I resign the position was on contract base.
July-October 2005 : U.S PEACE CORPS - NAMIBIA
Position Held : Temp Medical Assistant
Duties included:
Frontline Office Manager
Providing secretarial support-typing, memos, letters, reports, documents, drug/ vaccines orders.
Processing of medical bills.
Sending emails, faxes and filing.
Maintains strictly confidentiality on all aspect of the job.
Responsible for medical appointments for volunteers and arranges accommodation as well as visitors/ consultant.
Coordinates work, information activities to fall in line with the office of medical services in Washington DC.
Creates and maintain and efficient, up to date filling retrieval system.
Arranging shipment of medical files, specimen to office of medical office in Washington DC.
Updates records, i.e telephone and address list internal directory on main frame.
Orders and control office supplies.
Performing other tasks assign from other division within the Organization.
NB: Temporal Position
Feb-May 2004 : UNITED NATIONS DEVELOPMENT PROGRAMME
(UNDP, UNOPS, ZERI, Regional Project for Africa and University of Namibia,
Position Held : Temp Admin Assistant
Duties Included:
Arranges appointments and maintains the Project Director’s calendar receives visitors, places and
Screens all calls, and answers queries with discretion.
Types correspondence, documents, reports some of which are highly confidential.
Ensures that spelling, format and addresses are correct.
Receives screens (logs and routes correspondences, attaches necessary background information and maintains follow up systems.
Draft non-substantive correspondence for conformity with established procedures and accuracy of statements before the signature by the Director.
Selects and makes pertinent abstract and undertakes searches for information.
Keeps list of names, addresses, and telephone official calls and diplomatic corps.
Makes travel arrangements for the Director and performs liaisons duties with other members of the Project Management Team.
Administers leave forms for all.
Undertake any other tasks assigned by the Project Director.
NB: Temporal position.
Sept- Dec 2003 : ROSSING URANIUM MINE LTD
ARANDIS
Position Held Temp PA to HR Superintend
Duties Included:
To ensure an effective PA services rendered to HR Department, by being responsible for organizing the flow of work and procedures in the office by arranging, communicating and coordinating all activities effectively and using the own initiative and discretion were necessary to obtain harmonious working relations with HR practitioners, co-workers, and suppliers by performing all duties tasks below:-
Secretarial, Clerical, Filling and Administration and etc.
NB: Temporal position
Dec 1994- Sept 2002 : U.S PEACE CORPS HEALTH UNIT
Position Held: Medical Secretary
Duties Included:
Makes and receives telephone calls, using own initiative on behalf of medical unit. Conveying relevant information to and from caller.
Providing secretarial support – typing memos, letters reports, documents and drug/vaccines.
Working on medical bills.
Sending cables, emails, faxes and filling
Maintains strictly confidential on all aspect of the job.
Responsible for medical appointments for the volunteers and arranges accommodation as well travelling arrangements.
Coordinates work, information activities to fall in line with Office of Medical Services in Washington DC.
Creates and maintain an efficient filling system, up to date for filling retrieval system.
Arranging shipment of the medical files, specimens to the Office of Medical Services in DC.
Updates records, I.e telephone and addresses list, internal directory on the main frame.
Orders and control office supplies.
Performing other tasks assign from other divisions with the Health Unit.
NB: Reason for me for resigning at the later stage the unit was looking a person with nursing background.
Sept- Nov 1994 : DR SOLOMON’S CONSULTING ROOM
Position Held: Temporal Medical Secretary
Receptionist, typing letters medical reports, sending emails, and filling.
Scheduling appointments for patients with specialist doctors.
Working on medical bills and admin work.
Jan –Nov 1994 : COMPUTER TECHNOLOGY HOLDINGS (PTY)
Position Held: Personal Secretary to Managing Director.
Duties Included:
Answering all incoming and outgoing calls locally and international on behalf of the MD’s office.
Typing letters, memos, reports, sending faxes.
Taking minutes for the meetings for the MD’s office.
Welcoming visitors for the MD’s appointments.
Taking care of the MD’s office for all admin tasks needed to be done.
Handling correspondences and documents of some confidential nature.
Making wide variety of support as requested as from time to time.
NB: Reason for me to resign the office closed down due profit making.
Nov 1992-Nov 1993 MALAWI HIGH COMMISSION
Position Held Receptionist/ Secretary / Clerk
Duties Included:
Serving as frontline manager
Working administrative tasks like typing, working on accounts.
Petty Cash.
Sending telexes, filling
Preparing venues for events.
NB: Reason for me resigning the offices close down due some political issues.
REFERENCES:
1.Advocate: Thabang Phatela
SACU LEGAL ADVISOR = 081-***-****
2.Ms Sophia Aspara
PRINCIPAL OFFICER BANK OF NAMIBIA = 081-***-****
Contact this candidate