Administrative Assistant Procurement

Summary of Experiences

Professional experience comprises over 20 years of experience in procurement, expediting and logistics activities. Roles performed in bidding and tendering as well as running future RFI / RFP events. In-close coordination with Product Managers on their requirement. Perform market sourcing and developing vendors. Negotiate with suppliers and service providers for competitive rates with 5-10% lower than the market price for each purchase orders. Do monthly inventory in our warehouse and coordinate with Product Managers of the items on hand. Provide quantitative analysis. Coordinate with Product Managers on forecasting and raising PO as required. Coordinate with the suppliers / vendors on lead times of procure item. Ensure prompt delivery of items on date required. Counter check invoices from vendors if it matches item deliveries.

Regularly plan and structure Service Level Agreement meetings with suppliers and service providers. Promote good relationship with vendors and suppliers.

Software Skills

Procurement Systems – SAP R/3 V7.3, MFG Pro, Orion Desktop, Office Suite, Peach Tree, SIIMA

Educational Background

Certification Career Institute – Blue Ocean Academy, Dubai, UAE

Certified International Supply Chain Professional

25th June 2010 – 27th August 2010

College STI College, Makati City, Philippines

Graduate of Programming in Business Systems

April 1995

Trainings Attended

Siemens LLC

-Global Bribery and Corruption Awareness and Global Competition

-Completed – April 14, 2008

Professional Experience:

Procurement Officer

OBMD DMCC

Dubai, UAE

September 2017 – Present

Work in coordination with the Sales Department to get the best pricing to support our customer’s requirement

Prepare Purchase Order based on the confirm prices, process and follow up till order is received and dispatched to the customers.

Coordinate with the Warehouse for delivery, dispatch of shipments. Verifying documents that comes along for each shipment

Prepare Tax Invoice, Delivery Note, Proforma Invoice and Sales Orders

Manage Stock and monitor movements in the warehouse to ensure complete and accurate inventory

Assist with HR related matters such as document process for visa with DMCC

Prepare and submit Invoice for project related business (DU)

Freelance

Dubai / Abu Dhabi, UAE

September 2016 – June 2017

Procurement & Sales Support Role

Administrative Role

Senior Procurement Officer

SMEET W.L.L

Doha, Qatar

January 2016 – June 2016

Assist in the management of the Procurement function within SMEET providing Procurement services to all SMEET Divisions, aiding in ensuring effective utilization and development of resources within areas of responsibilities and continuous improvements of policies, strategies and processes within Procurement functions to achieve overall business objectives.

Ensure the total compliance of approved procedures within the areas of responsibility

Maximize the delivery of Procurement services to assure customer services.

Continuously and proactively aid in managing costs to reduce waste and increase efficiency

Ensure department requirements are reflected in the manpower planning

Proactively act to reduce reactive downtime and ensure orderly and effective response to situations, where immediate actions are required

Handles the IT Procurement with coordination with IT Department

Vendor Operations Specialists

EMPA Middle East FZ LLC

(Part of Metra Computer Group)

Dubai, UAE

January 2014 – January 2016

Creation of the approved vendor agreement into SAP

Control the accuracy and correctness of information being entered in the system / Understanding the vendor’s information being provided / term and correspondences of the agreement / rebate

Monitors the achievement of all rebate & incentive programs from the vendors

Communicates all vendor Programs/Receivables correspondences to the VR team & PM team

Conducts regular review meetings with the PM team

Maintains and files all vendor communications regarding vendor Programs/Receivables/Reporting

Initiate Price Protection claims process. Ensure correct costs price reflected in purchase info record. Administer price protection process.

Weekly/Monthly processing of Vendors Reports.

Support Vendor related activities

Support Customer Service requirements, report and submit DOA and defective products to Vendor and issue replacement/credit to respective customers.

Vendor Procurement & Operations Specialists

EMPA Middle East FZ LLC

Dubai, UAE

February 2011 to December 2013

Manage stock profile to deliver maximum stock availability on key products, minimize customer backlogs and ageing provision whilst maintaining stock days

Works with both Vendor and Product Marketing, keep up to date with technical market changes, product lifecycle and general market conditions

Provide accurate weekly forecast for sales, closing stock, provision, write-downs and reject levels by vendors. Monitor sales against forecasts and take appropriate action to maintain best in the industry stock holding /profile.

Work closely with BUM in relation to stock profile towards agreed goals and objectives

Ensure maximum stock availability to achieve support to customer demands.

Highlight problem in stock, review, monitor and implement corrective and preventive actions to conclusion

To know, understand and analyst all stock related clauses of relevant vendor contracts

Coordinate with Finance Dept. to ensure payments are made in time and align with the vendor terms

Initiate Price Protection claims process. Ensure correct costs price reflected in purchase info record. Administer price protection process.

Stock Rotation. A) request authorization reference from the vendor for either contractual or negotiated terms within prescribed timescales B) Once reference is obtained raise Return to Vendor and record to central database and ensure all stock has been shipped back to the Vendor before filling

Support Sales Coordinator with their daily roles or as when needed

Commodity Buyer – IT

Siemens LLC

Dubai / Abu Dhabi UAE

August 2007 to February 2010

Maintaining & building strong relations with the approved suppliers & enhancing the relations with our prequalified suppliers

Evaluating & monitoring the performance of the approved existing suppliers and the prequalified suppliers

Keeping track & updating all the data of the approved suppliers.

Source out products and competitive prices for IT products for inter -company and project based used

Review purchase requisition for pricing and sources

Prepare purchase orders to vendors and ensure product delivery is on time

Draft, formulate and review of Vendor / Suppliers contract and execute upon approval on both parties.

Recommend sources for products acquisitions and develop strong relationship with the supplier

Follow up on pending deliveries, and queries on shipments delays

Coordination in preparation of Vendor / Supplier Agreement

Maintain a monthly product list for easy reference and avoid days of delays in obtaining price of products needed, saving at least 3 days of procurement process

Office / Facilities Management – Assisting Staff Delegate and Local Employee with Real Estate requirement

Keeping track of the procurement procedures based on effective key performance indicators according to the best standards to assure total quality management in the procurement procedures.

Operations Supervisor – Procurement

Mindware SA

Dubai, UAE

June 1997 to July 2007

Prepare purchase orders and send copies to suppliers and to requesting parties.

Coordinate with the Product Manager if inventory quantities are sufficient and order more materials when necessary.

Contact suppliers to expedite deliveries and to resolve shortages, missed or late deliveries

Review requisition orders to verify accuracy and specifications.

Prepare, maintain, and review purchasing files, reports and price lists.

Track the status of requisitions, contracts, and orders.

Calculate costs of orders, and charge invoices to appropriate accounts.

Check shipments when they arrive to ensure that orders have been fulfilled correctly and those goods meet specifications.

Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors.

Preparation of all Reporting requirements for all vendors. Generate Sales Analysis as per client requirement.

Administrative Assistant

Picazo Buyco Tan Law Offices

Makati City, Philippines

January – May 1997

Prepare affidavits of documents and maintain document files and case correspondence.

Review and file pleadings, petitions and other documents relevant to court actions.

Deliver or direct delivery of all documents / pleadings / certificate and all other legal documents.

Assisting in search of legal documents relating to cases being study of.

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