Office Assistant Accounts Payable

Jo-Anne Marques

****A Richmond Terrace, Staten Island, NY 10303

646-***-**** • ************@*****.***

Professional Accounts Payable Coordinator with over 20 years’ experience managing business and freelancers payroll information with accuracy and confidentiality. Excellent interpersonal skills and strong work ethic. Works well independently and with a team.

WORK EXPERIENCE

Accounts Payable June – Oct 2021

I. Halper, Paper & Supplies Inc., Bayonne, NJ

oPrinted and entered approved invoices via three-way matching

oSet up and applied credit card payments

oMaintained discrepancy logs

oOpened incoming mail and mailed out checks

oPulled invoices for payment and maintained filing system

oRequested credit memos from vendors due to shortage or damaged goods

Accounts Payable Coordinator 2006 – March 2020

Nina Footwear Corporation, New York, NY

oManage all aspects of the accounts payable cycle for a privately owned company offering accessible luxury in ladies’ shoes, handbags and accessories

oResearch and resolve payments with exceptional customer service by interacting with outside vendors to determine solutions

oOversee all monetary transactions for:

International manufacturing vendors

Domestic warehouse and shipping operations

New York City corporate headquarters

oCharge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries

oReconcile ACH payments taken directly from bank account for Customs Duty Tax

oCoordinate wire transfers to international vendors

oCalculate and report Federal sales taxes on invoices from domestic vendors

oVerify and process employee reimbursements

oTrain and mentor office assistant on accounts payable system to alleviate backlog during busy season

oAdvise senior management on status of vendors in regards to payment status and reconciliation

oCreated and maintains vendor Excel spreadsheet highlighting crucial information including payment schedules, discount opportunities, federal id numbers, scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

oWeekly and monthly reconciliation of processed work by verifying entries against account balances

oAnnual assistance of internal accounting audit

Accounts Payable Analyst

Acquisition Corporation, Clifton, NJ 1999 - 2006

oAll payment and billing activities for start-up office furniture and supply wholesaler

EDUCATION:

Erasmus High School, Graduate Equivalency Diploma, Brooklyn, NY

SKILLS:

Microsoft Dynamics GP- financial management/enterprise resource planning software

FootWorks Software System – integrated business management software providing enterprise- wide, real-time flow of information for better management decision-making and control of assets

Microsoft Office Suite - Excel and Word

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