Administrative support

CURRUCULUM VITAE OF MATSHELA MABEL BALOYI

PERSONAL DETAILS

Surname: Baloyi

Full names: Matshela Mabel

Date of Birth: 1981-February-09

Identity Number: 810-***-**** 084

Gender: Female

Dependant: Two

Nationality: South Africa

Home Language: Tsonga

Other Language: English, N.Sotho, Tswana and Zulu

Health: Excellent

Drivers Licence: Code 10

Cell: 073-***-****/ 083-***-****

Postal Address: P.O. Box 1095

Hammanskraal

0400

Residential Address: 4280 Mogodi Section

Mathibestad

Ward 12

0418

ACADEMIC QUALIFICATION

SECONDARY EDUCATION

School Attended: Phagameng High School

Highest Grade Passed: Grade 12 (Matric)

Year Obtained: 1999

Subjects: English, Northern Sotho, Economics

Accounting, Business Economics

TERTIARY QUALIFICATIONS

Institution: Roodepoort College

Certificate Obtained: National Diploma in Business Management

Year Obtained: 2006

Subjects Passed: Financial Accounting, Computer Practice (Ms Word, Excel, Power Point, And Database).

Entrepreneurship and Business Management, Public Relations,

Marketing Management and

Communication Management

Skill: Communication Skill (Verbal and Written),

Interpersonal Skill, Time Management, Computer Literacy, Report writing skill, Problem Solving Skill, Planning and Organising Skill, Presentation skill, People Management

Knowledge: Public Service Act 1994,Public Services Regulation and Legal Framework, Skill Development Act, Public Finance Management Act(PFMA), Preferential Procurement Policy Framework Act(PPPFA),Treasury Regulations, Labour Relations Act, Batho Pele Principles, OHS, National Archives Act, Promotion of Access to Information Act, Records classification system, Unicare System, EHS Medicom system,

WORK EXPERIENCE

INSTITUTION: DEPARTMENT OF AGRCULTURE (BELA-BELA MUNICIPALITY)

DURATION: 01 AUGUST 2010 TILL 08 FEBRUARY 2013

OCCUPATION: CHIEF ADMINISTRATION CLERK

COMPONENT: ADMINISTRATION SUPPORT

DUTIES

FINANCIAL MANAGEMENT SERVICES

•Render financial management procurement services

•Capturing of suppliers on a database system.

•Compiling of specifications and capturing of it.

•Compiling of memorandum of goods and capturing of it to generate an order to purchase

•Receiving of invoices and delivery note from supplier on delivery of stock

•Compiling of bas payment form

•Maintaining and controlling of budget

Receiving and banking of revenue daily (cashier)

•Compiling of revenue monthly report

Controlling of asset movement and losses of asset

•Assist in asset stock taking and asset verification

•Updating of asset register, lease register and disposal register on a daily basis

•Preparing of assets report on a monthly basis

•Filing of all asset document

•Bar- coding of newly acquired asset of the institution

•Implement the assets management policy and procedure

Maintaining and controlling of stores

•Receiving of stock from suppliers

•Registering of stock on the register and filing of document

•Ensure that stock taking is done and on time

•Issuing of stock to end - users

•Preparing of monthly inventory reports

•Identifying of need stores items and prepare request for purchase

•Monitor and manage all the stock records

•Maintain obsolete, redundant stock

•Checking of government vehicle logs and trip sheet before issuing

•Conducting inspection of government vehicle before issuing to officials daily

•Prepare monthly report on government vehicles

•Ensure that all vehicles are properly serviced and on time

•Filing of all transport document

•Monitoring and supervising switchboard operator

•Monitoring and supervising the cleaners

RECORD MANAGEMENT SERVICES

•Operating photocopy and fax machine.

•Maintaining of all registry registers

•Registering of all document or mails ( incoming and outgoing)

•Rendering of fax services (incoming and outgoing).

•Opening files and filing of document

•Disposal of records in accordance with national archives act

•Maintaining filing system of the municipality for human resource records and general records

•Distribution of mail to relevant officials

•HUMAN RESOURCES MANAGEMENT SERVICES

•Monitoring and controlling of leaves

•Updating of leave registers

•Opening of files and filing of all leave forms

•Monitoring and evaluation of subordinate on performance management development system quarterly

•Filing of all PMDS document

•Coordinate submission of Performance Agreement and Reviews

•Coordinate meetings of the PMDS committee

•Conduct quality assurance on received PMS reports

•Compile monthly and quarterly PMDS report

•Handling of employees housing allowance matters and benefits

•Organising workshop and training for officials

•Monitoring and supervising of subordinate

2. INSTITUTION : DEPARTMENT OF HEALTH AND SOCIAL DEVELOPMENT

(THABAZIMBI HOSPITAL)

DURATION : 06 FEBRUARY 2006 TILL 31 JULY 2010

OCCUPATION : REGITRY CLERK

DUTIES Rendering of fax services (incoming and outgoing)

Rendering of postal services (incoming and outgoing)

Rendering of filing system for patient files, general

Registry files and human resource files,

Controlling of all regisrty registers,

Tracing of lost files, operating of a photocopy machine,

Distribution of mail to relevant officials,

Supervising the messengers,

Disposing of records in accordance with the national archives act,

Opening files for patient and capture data on unicare system, billing of patient files,

Collection of revenue (cashier),

Banking of hospital revenue and operating a switchboard

3. INSTITITION : DEPARTMENT OF HEALTH AND SOCIAL DEVELOPMENT

(F.H. ODENDAAL HOSPITAL)

DURATION : 01 JULY 2005 TO 31 JANUARY 2006

OCCUPATION : REGITRY CLERK (INTERNSHIP)

DIRECTORATE : INFORMATION AND RECORD MANAGEMENT

DUTIES Rendering of fax services (incoming and outgoing),

Rendering of postal services (incoming and outgoing)

Maintaining of filing system,

Registry files and human resource files,

Controlling of all registers,

Supervising the messengers, tracing of lost files

Operating of a photocopy machines and franking machine,

Distribution of mail to relevant officers,

Handling of all registry related queries,

Opening files for patient and capture data on unicare, system, billing of patient files,

Collection of revenue (cashier)

Banking of hospital revenue and operating a switchboard

REFERENCES

•MR MATHABATHA J.K. DEPUTY MANAGER (VALUE CHAIN)

DEPARTMENT OF AGRICULTURE

CONTACT NUMBERS 014-***-**** / 073-***-****

•MR. MATABANE M.L. FINANCE MANAGER

DEPARTMENT OF AGRICULTURE

CONTACT NUMBERS 014-***-**** / 072-****-***

•MR.NKOANE L. ADMIN OFFICER (PATIENT ADMIN)

THABAZIMBI HOSPITAL

CONTACT NUMBERS 014-***-**** / 076-***-****

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