Payroll Supervisor Business Administrator

Sabine Hammuwd

Bloomfield, NJ *****

****************@*****.*** - 862-***-****

WORK EXPERIENCE

HR/Payroll Administrator

Grace Kennedy Foods USA LLC – Woodridge, NJ – May 2019 to Present

• Process the bi-weekly payroll for approximately 175 employees (Northeast and Southeast).

• Oversee benefits enrollment, terminations, rollovers, and withdrawals for full time employees.

• Reconcile and prepare payment for medical, dental, and vision monthly as well as for all other voluntary deductions.

• Regulate all employee attendance, sick, personal & vacation days, pensions, and workman's compensation, life insurance policies and COBRA, FMLA, FSA & ADA, and Severance & Pay in Lieu of packages for termed employees.

• Oversee the auditing, reconciliation, and printing of annual W-2’s and Form 1095-B ensuring compliance at year end.

• Lead team member in system conversion projects between payroll and timekeeping.

• Supervise and approve all payroll and tax related audits and reconciliations.

• Work closely with the Accounting department on payroll and tax related G/L accounts.

• Process background checks for all potential new hires.

• Enter all new hires, terminations, and leaves into ADP.

• Assist in recruiting and setting up interviews for all potential new hires.

• Work closely with the Accounting department on payroll and tax related G/L accounts.

• Set up all needed tax accounts with the IRS and state withholding.

• Complete income verifications and provide employment verifications to employees.

• Point of contact for all employee related questions/concerns/matters.

Payroll Supervisor

Glen Ridge Board of Education – Glen Ridge, NJ - February 2019 to May 2019

• Responsible for the preparation of all regular contractual semi-monthly payroll functions.

• Assumes responsibility to ensure that payrolls are accurate/balanced and processed in a timely fashion.

• Process all per diem, hourly and overtime payroll vouchers which included substitute pay, stipends, 6th period assignments and all other extra pay approved by the Board.

• Process all Board approved payroll adjusts (resignations, terminations, increment changes etc.)

• Maintain payroll system to ensure the proper distribution of the payroll to the appropriate budget salary accounts.

• Calculate and deduct all required social security, Federal, State and unemployment taxes and make payments timely each payroll.

• Initiate semi-monthly electronic fund transfers to appropriate taxing authority and posting to the State of New Jersey DOENET timely.

• Calculate and deduct other required items, such as pension, dues, tax shelters, disability insurance, garnishments, etc. and transmit funds to the appropriate agencies timely.

• Maintain payroll escrow account.

• Prepare and ensure quarterly tax returns are filed in compliance with the Federal, State regulations (941, NJ-927, PA W3, WR30, and Multiple Worksite Report).

• Reconcile and process W-2s and 1095s for this district in accordance with IRS regulations.

• Process annual OSHA report and US Census report.

• Act as primary contact for employee payroll related questions, inquires and concerns.

• Oversee all health benefit related enrollments etc. ensuring timely enrollment/termination.

Director of Payroll and Tax Compliance

Atrium Health and Senior Living - Little Falls, NJ - November 2015 to February 2019

• Oversee the payroll processing of weekly and bi-weekly payrolls for 45 centers, approximately 4,000 employees, in the states of New Jersey, New York, Pennsylvania, Wisconsin, and Michigan.

• Supervise 6 payroll staff in NJ and Wisconsin offices: provide training in all payroll functions.

• Supervise the onboarding and background check process for all potential new hires.

• Oversee benefits administration for full and part time employees: reconcile and prepare payment for medical, dental, and vision monthly as well as for all other voluntary deductions.

• Prepare and approve payments/reimbursements for background checks, union and pension dues, flexible spending, and any other employee benefit.

• Process & Manage weekly and monthly all union payrolls for all types of LOCAL UNIONS (such as – 1099J & Teamsters Unions) for a large corporation for approximately 4,000 employees with new hires, salary adjustments, and the compiling of compensation reports and guidelines for SOX Compliance.

• Regulated all employee attendance, sick & vacation days, pensions, and workman's compensation, life insurance policies and COBRA, FMLA, FSA & ADA, and Severance & Pay in Lieu of packages for termed employees.

• Oversee 401k administration and annual audit (including 5500 filing) ensuring compliance in accordance with government regulations.

• Oversee the auditing, reconciliation, and printing of annual W-2’s ensuring compliance at year end.

• Responsible for all payroll and worker’s comp audits (working with various auditors), payroll journal entry and gross YTD report, month end closing, and all other payroll functions.

• Work closely with H.R. to ensure payroll and benefits compliance in accordance with government regulations.

• Lead team member in system conversion projects between payroll and timekeeping.

• Supervise and approve all payroll and tax related audits, reconciliations, and journal entries.

• Maintains payroll tax compliance and the payment of all payroll taxes and filing of all quarterly tax returns (i.e. 940, 941, NJ927, WR30, UCT-101) for multiple states and ensuring amounts match with quarterly and annual reconciliations.

• Work closely with the Accounting department on payroll and tax related G/L accounts.

• Set up all needed tax accounts with the IRS and state withholding.

• Provide administrative support during merger and acquisition.

Payroll Administrator

Rightech Inc. - Woodbridge, NJ - April 2015 to November 2015

• Multi-state Payroll processing for weekly payrolls.

• Onboarding all new hires and ensuring I-9 compliance.

• Entering garnishments and all voluntary deductions.

• Oversee benefits administration for eligible employees.

• Oversee ADP 401K audit.

• Maintained all tax withholding, state, and local tax accounts.

• Created back office manual for recruiters.

• Assist Payroll Manager with month end closing and completed weekly reports to President.

• Processed/Issued Accounts Payable checks weekly.

Staff Accountant/Payroll Coordinator

Community Access Unlimited, Inc. - Elizabeth, NJ - April 2006 to March 2015

• Oversee and manage the overall payroll functions including payroll processing for salary and hourly employees and payroll taxes; provide timely and accurate payroll production.

• Responsible for the preparation of W-2 forms; ensure accuracy in accordance with government regulations.

• Prepare annual quarterly tax returns as well as manage the bi-weekly file downloads to third party vendor for employee and employer pension.

• Respond to inquiries and/or requests for data and/or reports; assist and resolve all employee questions and/or concerns.

• Reconcile and manage COBRA, Aflac, Liberty Mutual, Health, Paid Time Off, Project Assistance, and other employee voluntary deductions.

• Responsible for coding bank deposits, maintaining payroll records, creating journal entries, forecast and report bi-weekly payroll projections to the Accounting Director.

• Void checks and issue stop payments; review bank activity daily.

• Supervise Accounts Payable and Accounts Receivable functions using QuickBooks and FundWare.

• Responsible for annual 1099 printing and reporting.

• Prepare analysis for annual payroll audit.

• Prepare monthly bank reconciliations for multiple accounts.

• Reviewed all G/L reconciliations of tax accounts and special earnings.

• Review accounting codes and allocation for restricted contract funding.

• Monitor collection of and code all contract receivables.

• Monitor general ledger activities for contract receivables; prepare adjusting entries as needed.

• Prepare budget modifications as needed; assist in budget creation for new calendar year.

• Conduct quarterly analysis and reconciliation of accounts and contracts.

• Review Profit and Loss and Balance Sheets monthly.

• Assist in completing month and year end closings.

EDUCATION

School Business Administrator Certificate of Eligibility

Issued 10/2012

MBA

University of Phoenix

2010 to 2012

Bachelor of Science - Business Management

Rutgers University

2001 to 2006

ADDITIONAL INFORMATION

Skills

• Fluent in English, Creole, and French

• Excellent computer skills (Word, Excel, and PowerPoint)

• Excellent communication skills

• Detail-oriented and high organizational skills

• Ability to work in fast paced environment

• Able to work independently as well as in a team environment

• Expertise in Kintera FundWare, QuickBooks, Tempworks, Balancepoint, Sage100, PC Payroll

• Well versed in ADP Workforce Now V12, Kronos, Paychex Flex, and CSI

• Some experience with V-Lookups and Pivot Tables

Contact this candidate