Administrative Assistant Front Desk

Charmaine Marino

**** ******** ******* ***** #****

Henderson NV 89074

***/***-**** *****************@*****.***

February 2017 – July 2021

New American Funding

Henderson NV

October 2019 – July 2021

New American Funding – Remote Compliance Department Vendor Management Specialist

Vendor Vetting of due diligence reviews

Verify and pull all business licenses (BAR/Title/SOS)

Performed risk checks; FHHA/CFPB/LDP/OFAC/SAM

Uploaded all documents into Vendor Risk program

February 2017 – October 2019

New American Funding – Sales Office

Administrative Assistant (transferred departments-above)

Front desk receptionist

Expense report – manual and Concur

Compiled quarterly sales projections into a report

Order/stock/maintain office supplies

Process check request

Coordinate and setup company events

December 2015 – February 2017

St. Rose Executive Suites

Henderson NV

Front Desk Receptionist

Answering calls for 200 companies

Greet visitors, notify tenants

Provide all mail and package distribution to tenants and mail forward to virtual tenants September 2010 – October 2015

DeJoya Griffith and Company / Anthem Village Executive Suites Henderson NV

Administrative Assistant

Front desk receptionist-answering incoming calls for 20 companies (WUN system, multiline phone & data)

Greet visitors, notify tenants

Emailing executive suite information to potential tenants

Giving tours of facility and tenant suites

Setting up physical suites for new tenants with phones, Vlan, WIFI

Processing and submission of new tenant paperwork

Responsible for all services provided to tenants

Maintain tenant files to include business license, COH, COI, contact details, directly listing

Provide mail and package distribution to employees and tenants

Maintain company calendar and conference room schedule

Responsible and/or assist with maintenance of facility, office equipment and supplies

Processing and submission of expense reports

Processing of audit/review confirmations

Order/stock/maintain office supplies

General administrative support to staff auditors and partners September 2007 – September 2010

Fujitsu America

Folsom CA

Office Administrator

Calendar coordination

Meeting and conference call scheduling

Travel arrangements

Processing and submission of expense reports, time sheets and facility invoices

Answer incoming calls, greet visitors

Provide Meeting support provide food and beverages as needed or catering meals

Update and manage office phone system (extensions, directory, and equipment maintenance)

Retrieve. Prepare and distribute mail & faxes (including FEDEX, UPS, etc.

Plan and execute needs and accommodations for office related events

Point of contact for building management

Manage office vendors, contracts, and service request

Maintain budget and process orders of office supplies

Maintain and update email distribution list applicable to office and district

New employee set up (order equipment, business cards, setup desk and phone)

Provide support to in-house employees as needed

Coordinate and setup company audio/video WebEx

September 2006 – June 2007

Greystone Financial Group

Las Vegas NV

Loan Shipper/Office Manager/Accounting

Computer tracking of employee attendance

Order/stock/maintain office supplies, business cards, furniture, and equipment

Posted payments and disbursements/first payment letters/transfer letters, collection calls

Shipping of collateral file packages to investors

Scanning and Imaging of files

Computer cancellation of denied or withdrawn files

Shipping files to investors

February 1999 - 2007

Charmaine’s Computer Data Entry Service

Self Employed Marketing Coordinator

Manage loan officer’s client data base of 3000

Created and design custom computer letters and greeting cards monthly June 2004 – June 2005

Republic Mortgage

Las Vegas NV

Office Manager

Maintain confidential personnel files, preparation of new hire paperwork, terminations, medical insurance

Liaison between HR and staff. Computer tracking of employee attendance

Approve invoices for payment through corporate and maintain filing system

Provide clerical and overall branch support of 45 employees. Process file/storage record retention

Order/stock/maintain office supplies, business cards, furniture, and equipment

Mail distribution, made travel arrangements

Staff software trainer

Computer cancellation of denied or withdrawn files June 2002 – June 2004

Sterling Capital Mortgage

Las Vegas NV

Office Manager

Maintain confidential personnel files, preparation of new hire paperwork, terminations, medical insurance

Liaison between HR and staff. Computer tracking of employee attendance

Approve invoices for payment through corporate and maintain filing system

Order/stock/maintain office supplies, business cards, furniture, and equipment

Mail distribution, made travel arrangements

Computer cancellation of denied or withdrawn files April 1993 - 2002

North American Mortgage Company

Las Vegas NV

Office Manager/Administrative Assistant

Maintain confidential personnel files, preparation of new hire paperwork, terminations, medical insurance

Liaison between HR and staff. Computer tracking of employee attendance

Approve invoices for payment through corporate and maintain filing system

Provide clerical and overall branch support of 95 employees. Process file/storage record retention

Order/stock/maintain office supplies, business cards, furniture, and equipment

Mail distribution, made travel arrangements

Staff software trainer

Computer cancellation of denied or withdrawn files

Processing and submission of expense reports

Staff software trainer

Coordinate and oversaw the opening of a second branch along with overseeing the current branch

eventual expansion from 6000 square feet to 12,000 square feet. Involved in the consolidation of two branches

References and Letters of accommodation: Upon Request

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