Executive Assistant Event Coordinator

CARLY RAE REID

VIRTUAL EXECUTIVE ASSISTANT / TROUBLESHOOTER / PROOFREADER / WRITER / TRANSCRIBER

New York, United States 917-***-**** adp429@r.postjobfree.com www.linkedin.com/in/carly-rae-reid MANAGEMENT SKILLS

Creating needs assessments Presenting complex ideas and processes in concise and simple terms Setting realistic priorities and goals. Delegating and following through Managing and coordinating schedules Negotiating Managing crisis situations Adapting to new situations WORK EXPERIENCE

EISAI MEDICAL RESEARCH Ridgefield Park, NJ

2007-2008

Grants & Contracts Administrator / EA to Global Head of Clinical Research

● Populate template Confidentiality Agreements, Letters of Authorization, Clinical Study Work Orders, Clinical Trial Agreements, Letters of Indemnification for execution.

● Mailing scanning and filing.

● Close interaction with the Legal Department inquiring status of contracts while keeping chronological files of all agreements and correspondences.

● Assemble and produce meeting materials, video/conference, and meeting minutes.

● Schedule extensive Domestic and International travel for the department.

● Purchase VISA Card Administrator for ordering supplies and conference attendees and Expense corporate AMEX cards for the department. Federal Express Administrator for all department mailings.

● The ability to handle time-sensitive documents while maintaining quality and attention to detail. THE JACKIE ROBINSON FOUNDATION New York, NY

2006-2007

EA to the C.E.O.

● JRF advances higher education by providing generous, multi-year scholarship awards coupled with a comprehensive set of support services to highly motivated JRF Scholars and Extra Innings Fellows attending colleges and universities throughout the country with a 98% graduation rate.

● I represented the CEO's office with professionalism and tact when responding to calls from top media outlets. Worked closely with the CEO and other top executives. Manage and coordinate the CEO's calendar, including scheduling internal and external meetings and securing appropriate meeting space and travel arrangement.

● Coordinate, manage and maintain a complex business calendar while continually assessing priorities, determine urgency, and manage the calendar with minimal disruption.

● Handle confidential and high-level information with discretion and diplomacy. Prepare expense reports

● Delivered a clean aesthetic across internal and external materials, including website, social media channels, presentations and other promotional materials.

PROGENICS PHARMACEUTICALS Tarrytown, NY

2013-2015

EA to V.P. of Research and Development and Team

● Prepared scientific copy for the Research and Development team, various projects included slide presentations, abstracts, poster presentations, and new media for conferences on HIV, AIDS, and HCV.

● Expensed items on corporate American Express cards for reconciliation.

● Scheduled both extensive Domestic and International travel arrangements. Handled highly confidential documents concerning the FDA, government contracts with NIH, and Grants.

● Up-keep of the staffing database of 30 team members of Research and Development.

● Created inter office memos, reports, binders, spreadsheets and distribution lists for the Research and Development team.

● Set up daily meetings in conference rooms as well as catering. Handled highly confidential documents concerning the FDA, government contracts with NIH, and Grants.

● Created presentations for executives and prepared documents for the Scientific Advisory Board and various conferences.

● Maintained article library database Reference Manager with over 5,000 articles in PDF form.. VALI MUSIC Norwood,NJ

2003-2007

Lead Vocalist of Cross-town Mix and 20/20 Music Bands

● Lead female vocalist for a 12-piece band with repertoire containing Contemporary Dance, Light Jazz, Latin, R&B, Motown, Rock, Swing, 70s-90s Dance, Ballads, Calypso/Reggae, and Classical Music and more.

● Performances at distinctive exclusive venues and galas in the tri-state area and abroad. TEMPORARY CONTRACTING NY, New York

2003-2005

Executive Assistant

● Citigroup

● Federal Home Loan Bank

● MasterCard

● Regeneron Biopharmaceuticals

● Major League Soccer

● Progenics Pharmaceuticals

DRESDNER KLEINWORT WASSERSTEIN INVESTMENT BANKING NY, New York 2000-2003

EA to two Vice Presidents, two Associates, and one Analyst

● Organized and maintained client files, correspondence, and records.

● Expensed items on corporate American Express cards for reconciliation.

● Scheduled both extensive Domestic and International travel arrangements.

● Telephone screening for clients and potential candidates.

● Greeted various CEOs of top Fortune 500 companies upon arrival.

● Handled highly confidential documents concerning billion-dollar mergers.

● Up-keep of the staffing database within the group.

● Created interoffice memos, reports, spreadsheets and distribution lists.

● Set up daily meetings in conference rooms. Arranged conference calls, video conferencing international and domestic.

● Responsible for new hire orientations and maintaining the database. VIACOM NY, New York

1999-2000

EA for Human Resources Department

● Scheduled both domestic and international travel arrangements.

● Telephone screening for potential candidates.

● Assisted Event Coordinator in organizing charity and fundraising events.

● Assisted in job placement for Comedy Central, Nickelodeon, VH1, MTV, CBS, Blockbuster and Paramount

● Managed calendar for executives. Supervised and trained new receptionists.

● Interfaced with different levels of management.

● Dealt with highly confidential documents in the Human Resources Department.

● Created presentations for executives and prepared documents for committee meetings. EDUCATION

LAGUARDIA HIGH SCHOOL OF PERFORMING ARTS New York, NY 1992 MUSIC THEATER HARTT SCHOOL OF MUSIC University of Hartford Hartford CT 1992-1994 BACHELOR OF FINE ARTS Howard University Washington DC 1997 MASTER OF SCIENCE: MARKETING University of Maryland Global Campus 2010 MBA University of Maryland Global Campus 2011

COMPUTER SKILLS

● Strong Internet Research Skills

● Adobe Illustrator

● SoundTrap

● All Web Browser Applications

● All Social Media Platforms

● Final Cut Pro

● iMovie

● OBS Studio

● HTML

● PC Upgrades and Repairs

● Peripheral Devices

● GSuite

● iWork

● Microsoft Office 365

● MAC OS X Lion/Leopard/Tiger

FULLY VACCINATED WITH 3rd BOOSTER SHOT: PFIZER

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