Administrative Assistant
Resume:
COLLETE EWING
Baytown, TX 77523 ******@*****.***
Administrative support professional experienced working in a fast-paced environment demanding strong organizational, technical and interpersonal skills. Trustworthy, ethical and discreet committed to superior customer service. Confident and poised with the interactions of individuals in all levels. Detailed-oriented and resourceful in completing projects; able to multi-task effectively. Capabilities include:
Chemical Ordering
Time Keeping
SharePoint Design
General Accounting
Filing & Data Archiving
Supporting Multiple Depts.
Estimating
Problem Solving
Customer Service
PROFESSIONAL EXPERIENCE
Bergaila / ReCon – Halliburton, Pasadena, TX 10/2019 – 10/2020
Mechanical Integrity Coordinator
Creating line list from P&IDs
Requesting ISO’s and P&ID’s to send to contractor company to be updated.
Coordinating with API Inspector and Designer on what piping has been drawn and what has been inspected.
Created new piping and PSV files
Running reports to submit to client
Paton Controls, Channelview, TX 06/2019 – 10/2019
Document Control Coordinator
Request drawings for designers
Enter controlled documents into Meridian
Send project transmittals via MoveIt or uploading onto customers Share site.
Coordinate with Project Managers on updating projects.
KMCO LLC, Crosby, TX 11/2017 – 10/2018
Plant Administrator/Document Control
Support the plant departments on an as needed basis.
Uploading updated/ new documents into PSM System.
Create new SharePoint site for document management.
Send out quarterly reports of documents due for review.
Contact vendor and customers for new SDS’s
Maintain MOC log and MOC files.
Assist in editing and updating procedures for all departments.
Updating Specifications in Ross system.
Fill in for Waste Coordinator on an as needed basis
Enter customer issues into CAPA system.
Air Products, La Porte, TX 05/2015 – 11/2017
HyCO 3 Administrative Assistant
Update and enter SWIM procedures on share site.
Create eMOC’s for SWIM’s that are being updated.
Order uniforms and any other PPE for new hires
Order chemicals for unit through SAP.
Allocate Pcard statements.
Coordinate training around operator’s schedules.
Update BSP share site with completed monthly BSP activities.
Order safety supplies for unit.
Order meals for training and meetings
Enter waterlogs and lab results onto monthly DMR
Texmark Chemicals, Galena Park, TX 01/2012 – 05/2015
Operations Administrative Assistant
Provide administrative support to 6 managers (Plant Manager, Safety, Process Safety, Maintenance, Environmental and Operations).
Track and calculate operator’s time on weekly basis and submit to Operations Manager
Prepare and maintain spreadsheets and databases to track progress of process safety management (PSM) and other operational programs.
Maintain updated binders for standard operating procedures (SOP) and safety data sheets (SDS).
Assist in editing and updating various safety standards and procedures.
Assist in administering training programs developed by departmental managers to include registering for computer-based training courses.
Create badges for new hires and contractors
Ordering safety supplies, office supplies, and various other supplies for other departments.
Researching, organizing and maintaining training files for Safety
Updating Maintenance files with correct information in them.
Negotiating pricing with vendors for tools, and safety equipment.
Logging and tracking incident reports (IR).
Schedule and set up meetings.
Create and assist with PowerPoint presentations.
Fill in for Logistics Coordinator. Create BOL’s and contacting carriers to transports shipments.
Edit and print letters on letter head for Plant Manager.
Belcan – Bayer Technology Services Americas, Baytown, TX 07/2010 – 05/2011
Technical Administrative Assistant
Provided administrative support to the Inspection Department
Entered timesheets into SAP (CATs) for inspection group
Compiled spreadsheets of equipment and piping for compliance.
Entered visual external and internal inspection reports into Meridium
Compiled organizational charts
Created inspection packages for inspectors by locating most recent inspection report, Engineering/Manufacturing drawings, ISO’s, and P&IDs.
Icon Information Consultants – Waste Management (Accepted contracts during the Economic Downturn)
McDowell Safety and Health – ISP 09/2008 – 01/2010
Meador Staffing
Project Coordinator/Administrative
Temporary assignment creating a SharePoint site for the Renewable Energy group
Scanned and uploaded documents onto the SharePoint site
Created training manuals for employees as well as training them on how to use the SharePoint site
Temporary assignment working in the HSE department
Scanned and uploaded documents into the HSE department’s SharePoint site
Assisted the Maintenance department with entering vendor invoices into Maximo database
Provided administrative support to the Sales Department
Allocated T/E and P-card expenses on a weekly to monthly basis
Gathered technical drawings to create proposal/bid binders for clients.
Scheduled domestic and international travel arrangements
Relieved Receptionist for lunch and breaks on scheduled day
Assistant and Quality Control Administrator
Compiled reports and forms in Excel.
BP America – Texas City, TX 05/2007 – 08/2008
Process Safety Administrative Assistant
Provided administrative support to 23 people in the Process Safety group
Allocated T/E and P-card expenses on a weekly to monthly basis
Entered MOC data into KMS (Resolution Tracker)
Scheduled domestic and international travel arrangements for the group
Scheduled onsite and offsite meetings as well as catering for meetings
Updated and maintained the Process Safety SharePoint site on a daily basis
Created and maintained Metrics report in Excel
Maintained the Process Safety Manager’s calendar
Screened Process Safety Manager’s incoming calls
All Tech Inspection – Lyondell, Houston, TX 06/2006 – 02/2007
Data Clerk
Provided administrative support for 12 API inspectors and NDE technicians in the Catch-up Group who performed internal/external visual and thickness measurement inspections on tanks and piping.
Entered data into MS Tool on piping and tank inspections
Responsible for entering and tracking time for contractors in the group in Track and submitting reports to All Tech for invoicing purposes.
Austin Industrial – Texas Petrochemicals LP, Houston, TX 01/2003 – 06/2006
Administrative Assistant
Provided administrative support for 3 Maintenance Managers and 8 API/NDE inspectors who performing internal/external visual and thickness measurement inspections on 2,800 pieces of equipment and piping circuits.
Entered inspection reports in Plant Condition Management System (PCMS) and maintained database for accuracy
Informed inspectors on scheduled and past due inspections and TML’s
Responsible for entering work orders and man-hours worked in Access and Oracle database as well as entered hours in the payroll system TEAs
Compiled reports from Oracle for the Project Manager during turnarounds on work order numbers and hours associated with the work order number.
Worked with Project Manager on reviewing bids and estimating costs for projects.
Supported other departments on an as needed basis
Compared field drawings from Inspectors with P&IDs to make sure piping and associated equipment were correct.
Created equipment files by gathering Engineering/Manufacturing drawings and data sheets, P&IDs, ISO drawings, and inspection reports.
Created forms and reports in Excel with filters for the Maintenance Department.
Helped Tool room employees with new database to keep track of what tools and supplies were out and what was available with a bar code scanning system.
COMPUTER SKILL & QUALIFICATIONS
Microsoft Certified Professional – MCP
Microsoft Certified Desktop Support Technician – MCDST
Excellent knowledge of PCMS, Oracle, MS Office, Peachtree, MAS 90, MS SharePoint, Visio, Maximo, Meridian, KMS – Resolution Tracker, SAP, Lotus Notes, Ross, MS 70-271 Certified, AutoCAD, FileNet, Documentum, PICs, MP2, Keller Online Training, TWIC
EDUCATION
10/2008 – 10/2010
ASSOCIATE OF ARTS IN COMPUTER NETWORK ADMINISTRATION
Remington College, Houston Southeast Campus, Webster, TX
ACHIEVEMENTS
President’s List 4.0 GPA
Perfect Attendance
MCP, MCDST Certified
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