Document Controller Personal Assistant
Resume:
NAME: KRISTINE ADA SARONA PEREZ
Email ID: ******@*****.***
Mobie: 058-*******
EDUCATION:
• Bachelor of Science in Civil Engineering
WORK EXPERIENCE (14 YEARS) DOCUMENT CONTROLLER / SECTRETARY
• Handling day to day operation
• Supporting daily operational and administrative functions
• Documentation
• Document handling
• Document archiving
• Basic knowledge of accounting
SIMI Contracting L.L.C. Dubai (November 2018 to Present) Position: Document Controller
Project/s Executed:
• PT-274 TSE Conveyance and Irrigation Network from STP to all Irrigation Tanks at DIC
• IR-138 Irrigation Pumping Station for Creek Park
• PT-244/1 Short Term Solution for Surface and Subsurface Drainage Management Solution at Dubai Industrial City (Infrastructure Works)
• 21411- Underpass Construction Joint and Asphalt Repairing Works at Palm Jumeirah
• PT-231/8 Landscaping Works @ Labour City-5
WORK RESPONSIBILITES:
• Project Log Tracking- updating daily to ensure all incoming and outgoing transmittals/submittals are in record and right references. File documents in physical and digital records.
• Preparing Submittals- Material, IR, RFI, MIR, Document transmittal, Method Statement, Shop Drawings, As-Built Drawings, etc. and submit to Consultant.
• Record keeping of NOCs and NOC drawings
• Reviewing Material Submittals from supplier/subcontractor before submitting to consultant.
• Monitor incoming queries (MATS, MSS, RFIs, NCRs, IRs, MIRs & SD) and information to ensure all corrective action are completed
• Distribute project-related copies to internal teams / to ensure the commented documents from consultant are circulate accordingly.
• Copy, scanning store documents
• Check for accuracy and edit files
• Retrieve files as requested by employees/ clients, Consultant and Project team. PHOTO
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• Prepare/draft letter correspondence
• Preparing/submitting daily progress report, weekly progress report and monthly progress report
• Monitor project email inbox for any action and route correspondence/ documents to correct team members as appropriate
• Prepare and issue formal transmittal for all outgoing information
• Prepare and update report and document as necessary
• Print drawing and document as necessary
• Maintain confidentiality of sensitive information and terms of the agreement
• Preparing petty cash, stationeries, etc.
• Monitoring day to day activities.
PREVIOUS COMPANIES: Reem Capital Contracting LLC (July 2017 to October 2018) Position: Document Controller cum Secretary
Project/s Executed:
• G+3+ R Apartment Building Plot No.314-0123
• G+3+R Apartment Building Plot No. 314-0138
• G+3+R Apartment Building Plot No. 314-0435
WORK RESPONSIBILITES:
• Project Log Tracking- updating daily to ensure all incoming and outgoing transmittals/submittals are in record and right references. File documents in physical and digital records.
• Preparing Submittals- Material, IR, RFI, MIR, Document transmittal, Method Statement, Shop Drawings, As-Built Drawings, etc. and submit to Consultant.
• Reviewing Material Submittals from supplier/subcontractor before submitting to consultant.
• Monitor incoming queries (MATS, MSS, RFIs, NCRs, IRs, MIRs & SD) and information to ensure all corrective action are completed
• Distribute project-related copies to internal teams / to ensure the commented documents from consultant are circulate accordingly.
• Copy, scanning store documents
• Check for accuracy and edit files
• Retrieve files as requested by employees/ clients, Consultant and Project team.
• Prepare/draft letter correspondence
• Preparing/submitting daily progress report, weekly progress report and monthly progress report
• Monitor project email inbox for any action and route correspondence/ documents to correct team members as appropriate
• Prepare and issue formal transmittal for all outgoing information
• Prepare and update report and document as necessary
• Print drawing and document as necessary
• Maintain confidentiality of sensitive information and terms of the agreement
• Preparing petty cash, stationeries, etc.
• Monitoring day to day activities.
PREVIOUS COMPANIES: Pribus Look LLC (March 2014 to March 2017) Position: Secretary
Project/s Executed:
Pribus Look LLC is a corporate business trading house deals with export and import construction and building materials, sanitary wares. At the same time concentration, the trading and distribution of food and non-food items
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WORK RESPONSIBILITES:
• Act as Personal Assistant
• Provide general support for the admin and clerical works
• Serve as the receiver of incoming communications by phone or emails
• Take and distribute accurate messages
• Receive and direct visitors and clients
• Coordinate messenger and courier service
• Develop and maintain the filing system ad contact list
• Organize travel arrangements
• Schedule and coordinate meetings and appointments
• Monitor and maintain office supplies
• Perform other task at given time
PREVIOUS COMPANIES: Global Building Materials (GBM) Marketing Corporation (March 2007 to January 2014)
Position: Secretary/Document Controller
Project/s Executed:
GBM Marketing Corporation is a ceiling, flooring and walls Supplier and contractor-based Cebu and Davao Philippines. Its sells Armstrong acoustic ceiling boards, Boral gypsum, Armstrong vinyl floors, Fibercement boards and provides installation for these items.
WORK RESPONSIBILITES:
• Create filing and archiving for documents
• Prepare correspondence
• Prepare minutes of meeting
• Receive and retrieve documents and segregate to respective Engineer/person
• Relay the comments in the submittals.
• Overseeing the flow of information through documents
• Provides administrative support and customer service for the queries
• Preparing accounts, preparing sales invoice and receipts
• Reporting monthly/annual sales and collections
• Record and book keeping of sales and collections
• Received cash/cheques payment from clients
• Receiving and checking quantity of materials if reconciled from given records or delivery receipts
• Forward phone calls and handle customer inquiries
• Assist making sales, follow-up with clients and
• Maintain record system
• Processing payments for local supplier and following payments collections with the clients
• Maintain records of master lists of all projects on-going and accomplished
• Perform other task at any given time.
PERSONAL DETAILS:
• Nationality : Filipino
• DOB : 07 February
• Mobile : +971-*********
• Email : ******@*****.***
• Visa Status : Employment
Can Join Immediately
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