NAKASUMA MARGRET CURRICULUM VITAE

Personal Information:

Name: Nakasuma Margret Contacts: +256-*********, +256-********* Email: adp0ya@r.postjobfree.com Nationality: Ugandan

Born: 16.May.1991

Career Achievements:

• Managed the Prequalification of Suppliers at Guardian Services Ltd

• Devised Standard Operating Manuals into Guardian Services ltd supply Chain Management Departments using the PPDA Act, UN & USAID Procurement Procedures.

• Set Economic Order Quantities & Re-Order Levels for stocks in Guardian Services ltd.

• Constructed and implemented a Risk Management Manual into GSL.

• Took part in recruiting and interviewing new staff into Guardian Services Ltd (GSL).

• Supervision of about 350 staff at a senior level .

• Managed the day to day finances of the company

• Chaired, guided and advised during the procurement and finance weekly meetings at Guardian Services Ltd.

• Promoted to senior procurement and finance officer after 3years in Guardian Services ltd.

• Enrolled and partly finished CPA level one .

Work Positions Held:

Dates : Month & Year Type of Position Employer

Nov/2021 up-to date

Customer Service Executive Gex Logistics Uganda Ltd May/2014-Sept/2020 Procurement Officer & Finance

Administrator

Guardian Services ltd

Jun/2012-Aug/2012

Procurement intern Uganda Investment Authority

Jun/2011-Aug/2011 Procurement intern Uganda Police Quarter masters Work Experience Roles & Responsibilities:

Customer Service;

• Executing responsibilities of a customer service executive in expediting service requests for express courier,

• air freight, ocean freight, customs clearance and logistics products.

• Execute responsibilities of Sales Coordinator in support of the sales dept in obtaining pricing/rates from

• global network and making offers/quotations.

• Responsible to conduct tele-sales and Market research into the company data base of prospects in

• identifying opportunities.

• Handling the invoicing process for assigned customers.

• Sales Visitation on a periodical basis for corporate clients and obtain reviews and feedback on Services.

• Complaint handling and resolution.

• Coordinating with airlines and shipping lines concerning bookings and following up on the transit

• movements upto destination airport/sea port.

• Coordinating with local operations team in expediting clearing and transportation.

• Reporting to the Supply Chain Supervisor and CS Supervisor on the daily progress of given

• assignments/duties.

• Follow up on the service performance of timely delivery of courier/freight from foreign entities to Gex

• Customers within Uganda.

• Maintaining service standards and the daily reports pertaining to shipment status/delivery Procurement & Logistics

• Carry out regular market survey for costs of ‘Most Frequently Procured Items’ and compile price lists for comparison as a guide to ensure that ‘Value for Money’ is achieved in ALL acquisitions.

• Perform Supplier Prequalification and continuously update the Vendors List based on Vendor Performance and make site visits to verify supplier competence in a given field.

• Undertake Requisitions, Quotes and Procurement Orders for acquisitions through coordinating procurement needs, negotiating and executing contracts with vendors as per requirement of quality, cost and delivery periods.

• Sign Memorandum of Understanding with suppliers to provide strategic facilities like; Credit Provision, Price Stability, Standing Order for Periodic Deliveries, Stock & Equipment Placement Provision.

• Attend Procurement Committee meetings and liaise with User departments in developing Procurement Plans.

• Continuously train and encourage User Departments to monitor stock levels so as to provide advance alerts for replenishments to avoid stock-outs, as well as coach and advice the pharmacists’ and storekeepers’ work.

• Provide training, give & monitor tasks to Stores staff and track the movements of goods in and out of the Stores.

• Prepare various reports like; Procurement Status Reports (Weekly & Monthly), Supplier Performance Appraisal, Blacklisted Supplier List, Contract Review Reports, Stock Movement & Status Reports.

• Track supplier documentation for timely suppliers’ payments (RFP, LPO, Contracts, Invoice, DN’s, GRN, etc.)

• Assign vehicles to drivers and periodically monitor their; Fuel Status, Fuel Consumption Rates, Fuel Card Credit Replenishment Dates, Vehicle Repair & Service Dates.

• Preparation, compiling and submission of Pre Qualification and Bid documents so as to attain new contracts

• Attended and participated in Bid opening,evaluation and award of contract meetings. Field & Research Operations

• Distribute supplies to the respective sites .

• Supervise the distribution of supplies .

• Prepare accountability reports for supplies distributed in a month .

• Collecting and keeping various forms of data as regards to the Research from the various clients and staff at all sites.

• Conduct monthly trainings of staff at all sites

• Prepare quantitative and qualitative reports containing descriptive, analytical, and evaluative content that may be submitted for publication.

Warehouse Supervision

• Prepare requisitions to initiate procurements for products that need to be replenished

• Use the ERP to raise Stock Reports, LPO's, Invoices, Delivery Notes, GRN’s and reconcile stock.

• Track various product consumption rates and provide timely regular reports to the supervisor for Market Forecasts

• Provide training and close supervision to my subordinates to ensure smooth warehouse or stores operations.

• Maintain accurate updated inventory records of all product receipts and dispatches through updating and reconciling Bin Cards with the Inventory Management System after every issue and or receipt of goods at the warehouse

• Receiving and issuing goods from and to the clients or User Departments respectively and document these processes

• Maintain the Warehouse in accordance with required standards like; ISO standards by making sure the warehouse has a proper layout for easy reference and accessibility when need arises.

• Track and monitor all vehicles loaded with goods sent from the company to their destination to ensure timely and accurate delivery.

Financial Administration

• Preparations and receipt of monthly invoices to clients and suppliers respectively.

• Receipt of payments from a client.

• Signing of payment vouchers to suppliers.

• Preparation and submission of URA returns every month.

• Preparation of cash flow statements.

• Preparation of Bank reconciliation statements

• Sending customer monthly statements to clients via email.

• Managing of petty cash.

Risk Management

• Identifying both the internal & external risks of the organization.

• Describing of risks with respect of qualitative and quantitative threats of the risks.

• Evaluating of risks in order to compare estimated risk threats by completing the Risk Management Assessments in Financial Statements.

• Creating control measures to mitigate the threats of the risks.

• Works with the Insurance Agents to manage and pay premiums for organization owned property and assets. Education

Name of Institution Years of study

From To

Qualification

CPA Uganda Jan -

2018

May-

2018

CPA level one

Makerere University Business school 2010 2014 Bachelors of Procurement & Supply Chain management

St. Mary’s secondary school kitende

2008 2009 Uganda Advanced Certificate of Education, Naalya senior secondary school

2004 2007 Uganda Certificate of Education, (UCE)

Skills and Languages:

• Computer: Tally& Sage Accpac (ERP), Microsoft Word, Excel, Power Point and Internet

• English-fluent in speaking, reading and writing

• Luganda- Native

• Team player

• Dynamic

• Excellent driver

• Vivid memory

• Self motivated

Referees

Sylvia Namuddu

Head of Human Resource

Guardian Services ltd

Tel: +256-***-***-***

Email: adp0ya@r.postjobfree.com

Nakibondwe Martha

Chief Teller, Centenary Bank Ltd

P.O Box 1892, Kampala

Tel: +256-***-***-***

Email: adp0ya@r.postjobfree.com

Charlotte N. Kirumira

Branch Manager,

Stanbic Bank Forest mall branch

Tel: +256-***-***-***

Email: adp0ya@r.postjobfree.com

Contact this candidate