Hr Assistant Purchasing Manager
Resume:
Gayathiri Velusamy
Contact Info
Address : No.**, Jalan, Taman Puchong Intan, 47100 Puchong, Selangor Darul Ehsan. Mobile No : 010-*******
Email add : adp0ey@r.postjobfree.com
Personal Particulars
Age : 28 years Date of Birth : 23 March 1991
Gender : Female IC No : 910***-**-****
Nationality : Malaysian Marital Status: Married
Software Literacy
MS Excel, MS Word, MS Power Point, SQL, Zoho
Educational Background
Highest Education
Level : BA (Hons.) Business and Management (2
nd
Class)
Field of Study : Business Management
Institute : University of Sunderland
Graduation Date : 20
th
Nov 2016
Second Highest Education
Level : Diploma in Business Administration
Field of Study : Business Administration
Institute : Segi College Subang Jaya
Grade : Pass/Non-grad able
Graduation Date : 2014
Second Highest Education
Level : Primary/Secondary School/SPM
Field of Study : Others
Major : SPM
Institute : SEKOLAH MENENGAH KEBANGSAAN PUCHONG BATU 14 Grade : Pass/Non-grad able
Graduation Date : 2008
Language Skills
(Scale: Worst: 0 - Best: 10)
SPOKEN WRITTEN
• Bahasa Melayu : 8 8
• English : 8 8
• Tamil : 10 10
Employment History
Past
1. Company Name : SIMHAN (M) SDN BHD
Position Title : Administrative Assistant
Specialization : Administrative/Clerical/Sales Coordinating Industry : Trading/Reseller/Main Distributor for HIOKI Brand Monthly Salary : RM 2,100.00
Date Joined : January 2014
Date Left : December 2015
Duties/Responsibilities
• Handling Inventory/ Stocks for sales
• Handle import / export shipment.
• Arrange local & outstation delivery schedules
• Prepare packing list and commercial invoice
• Handling walk-in customer
• Assisting with the preparing of invoice.
• Screening calls, taking messages and managing emails on sales queries
• Up keeping of basic accounting data entry & bank–in-duties
• To carry out all other administrative responsibilities when required.
• Managing incoming calls and inquiries efficiently, and professionally.
• Assisting with postal duties and opening of files.
• Maintaining stationery stock and planning schedules and appointments.
• Undertake the tasks of receiving calls, take messages and routing correspondence.
• Monitor office supplies and research advantageous deals or suppliers.
• Develop and carry out an efficient documentation and filing system.
• Answer queries by employees and clients.
• General clerical duties including photocopying, fax and mailing
• Coordinate and maintain records for staff, telephones, parking and petty cash Employment History
Past
2. Company Name : LEADING LABEL SOLUTIONS SDN BHD
Position Title : Admin Executive
Specialization : Administrative/Clerical/Sales Coordinating Industry : Printing Label/Manufacturing
Monthly Salary : RM 2,400.00
Date Joined : February 2016
Date Left : 2018
Duties/Responsibilities
• Using computer software to price jobs, and managing orders and invoices
• Stocktaking and negotiating to buy materials from suppliers
• Checking and agreeing artwork or designs
• Supervising orders through the preparation, printing and finishing stages
• Coordinating different print runs to make the best use of machinery, staff and resources
• Solving problems in the production process
• Making sure work is finished to deadlines and to budget
• Providing general admin support
Employment History
Past
3. Company Name : BYTESOURCE INNOVATION SDN BHD
Position Title : Sales Coordinator Cum Admin
Specialization : Administrative/Clerical/Sales Coordinating Industry : Provide Software Training / IT Support Team Monthly Salary : RM 2,800.00
Date Joined : 11
th
February 2019
Date Left : 31
st
January 2020
Duties/Responsibilities (Sales Coordinator cum Admin)
• Assisting with the preparing of invoice.
• Screening calls, taking messages and managing emails on sales queries
• To carry out all other administrative responsibilities when required.
• Managing incoming calls and inquiries efficiently, and professionally.
• Assisting with postal duties and opening of files.
• Maintaining stationery stock and planning schedules and appointments.
• Undertake the tasks of receiving calls, take messages and routing correspondence.
• Develop and carry out an efficient documentation and filing system.
• Answer queries by employees and clients.
• General clerical duties including photocopying, fax and mailing
• Coordinating the sales team by managing schedules, filing important documents and communicating relevant information
• Inform clients of unforeseen delays or problems
• Monitor the team’s progress, identify shortcomings and propose improvements
• Assist in the preparation and organizing of promotional material or events
• Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.
Duties/Responsibilities (HR Assistant)
• Maintain digital and electronic records of employees.
• Maintain calendars of HR management team.
• Schedule meetings, interviews, HR events and maintain agendas.
• Coordinate training sessions and seminars.
• Perform orientations and update records of new staff.
• Produce and submit reports on general HR activity.
• Scheduling job interviews and assisting in interview process
• Posting job ads and organizing resumes and job applications
• Preparing new employee files
• Maintains employee information by entering and updating employment and status-change data. Employment History
Past
4. Company Name : UVA ORGANISATION SDN BHD
Position Title : Admin Executive Cum Receptionist
Specialization : Administrative/Clerical/Sales Coordinating Industry : Provide Insurance Training Monthly
Salary : RM 2,800.00
Date Joined : 3rd February 2020
Date Left : 6
th
June 2020
Duties/Responsibilities (Admin Executive Cum Receptionist)
• Assisting with the preparing of invoice.
• To carry out all other administrative responsibilities when required.
• Managing incoming calls and inquiries efficiently, and professionally.
• Assisting with postal duties and opening of files.
• Maintaining stationery stock and planning schedules and appointments.
• Undertake the tasks of receiving calls, take messages and routing correspondence.
• Develop and carry out an efficient documentation and filing system.
• Answer queries by employees and clients.
• General clerical duties including photocopying, fax and mailing
• Coordinating the sales team by managing schedules, filing important documents and communicating relevant information
• Inform suppliers of unforeseen delays or problems
• Monitor the team’s progress, identify shortcomings and propose improvements
• Assist in the preparation and organizing of promotional material or events Duties/Responsibilities (HR Assistant)
• Maintain digital and electronic records of employees and agents.
• Maintain calendars of HR management team.
• Schedule meetings, interviews, HR events and maintain agendas.
• Perform orientations and update records of new agents.
• Maintains agents’ information by entering and updating employment and status-change data. Duties/Responsibilities (HR Assistant)
• Process payments as well as documents like invoices
• Reconcile invoices received with departmental billings
• Make and track payments
• Review employee expenses and make reimbursements
• Track expenses as they relate to specific projects and jobs
• Validate invoices against items or services received
• Check all financial transactions for accuracy
Employment History
Present
1. Company Name : MIM COPPER (M) SDN BHD
Position Title : Admin Executive
Specialization : Administrative/Clerical/HR
Industry : Manufacturing Copper
Monthly Salary : RM 2,200.00
Date Joined : 2
nd
November 2020
Date Left : Currently Working Here
Duties/Responsibilities (Admin Executive)
• Managing the Administration Tasks of the Day to Day Office work related and unrelated to case management.
• To support the quality and efficiency of the work of the office and its team and provide admin help and support where needed.
• Responsible for maintenance of office equipment (copier, fax, shredder, etc.) and operating the repair/support services when necessary.
• Manage all Filing Duties.
• Support in all Procurement duties.
• Greeting visitors, answer the incoming telephone calls and taking notes & action.
• Organize and maintain diaries, including travel arrangements, staff meetings and other events.
• Handle all relevant mail correspondence, archive and office supply activities in a timely manner as per the company's SOP and service level act.
• Supervise ordering of supplies, stationery, equipment, furniture and fittings.
• Arrange meetings, booking meeting rooms, drivers, travels etc.
• Manage Post & Couriers.
• Ensure adequate cleaning, maintenance, safety, fire prevention and general security for the premises.
• Work with the building manager to arrange the repair, replacement, and decoration to maintain good order of the premises and fixtures.
• Assists in planning and arranging events, including organizing catering
• Handles expenses and billing cycles
• Drafts, formats, and prints relevant documents
• Maintains stock lists and orders office supplies as needed
• Manages staff expense requests
• Interacts with directors and carries out their requests
• Assists in purchase orders and invoicing
• Maintains accurate records for employee holiday requests
• Photocopies and files appropriate documents as needed
• To meet all the statutory deduction (SOCSO/EPF) and payment every month in particular portal.
• Create Personal File for New Hire.
• SOCSO registration for local/expatriate new hires in ASSIST portal.
• Filing of staff movements document to the employee’s personal file.
• Deactivation of access card for resigned employees.
• Update medical card registration and staff’s medical claim for reimbursement.
• Creation of New Hire profile in payroll database.
• Update and maintain all types of leave for staff and to ensure it is being recorded and submitted accordingly.
• Compilation of Sosco notification form and employee NRIC for New Hire.
• Extract Personal File for resigned employees.
Additional Info
Strengths:
• Working under pressure
• Sense of responsibility
• Creative and resourceful
• Excellent skills in communication and collaboration at all levels
• Willing to take challenges
• Detailed in handling task
• Able to work independently with minimum supervision.
• Willing to learn, and self-initiative
• Sincere, dynamic and hard-working.
• Punctual, organized and tidy.
• Honesty and trustworthy
• Assistant for HR Manager
REFERENCE
• Mr.M.Phulanthiran – Executive Director
SIMHAN (M) SDN BHD
H/P No: 016-***-**** / 019-***-****
• Mr.Krishna – Techinal Engineer
SIMHAN (M) SDN BHD
H/P No: 019-*******
• Ms.Siva – Purchasing Manager
LEADING LABEL SOLUTIONS
H/P NO: 012-*******
• Mr.Shan – Sales & Office Manager
LEADING LABEL SOLUTIONS
H/P NO: 012-***-****
• Mr.Wooi Heong – Business Development Manager
BYTESOURCE INNOVATION SDN BHD
012- 307 0343
• Mrs. Eyvonne Swee – HR Manager
BYTESOURCE INNOVATION SDN BHD
• Expected Salary: 3,000
• Availability: 1 Month
Contact this candidate