Personal Assistant Accounting Technician
Resume:
EXECUTIVE SUMMARY
Personal assistant offering more than 12 years of administrative experience reporting to several levels of BU Management.
My duties include management of managers inbox, complex diary management, delegation of tasks to direct reports and following up on tasks. I am equipped and capable to deal with the day to day task while management deal with the more strategic part of the business. I am a well presented and efficient assistant with the ability to work independently in a changing and multi-tasking environment with numerous and challenging deadlines. I have excellent communication skills and I am comfortable working in a fast paced, hands-on work environment. I have demonstrated my capability to set priorities and deliver under pressure. I handled issues with discretion and confidentiality. I am energetic, positive with excellent customer relations and decision-making skills. Works well under pressure and without supervision both individually and in a team. I have had the privilege of working in different industries such as Promotions Solutions (marketing and advertising) telecommunications and banking.
PERSONAL INFORMATION
Nationality: South African
Gender: Female
Race: Black
Languages: English/Afrikaans
Age: 39
Marital Status: No
Availability: 1 Month notice
Criminal Record: No
Driver’s License: No
EDUCATION
Matric
R W Fick High School
2001
English 1st Language, Afrikaans 2nd Language, Accounting, Business Economics, Mathematics, Economics
Certificate in Banking (FS) (NQ Level 5)
Milpark Business School
2010 -2011
Bank Deposits, Banking, Basic Principles of Law, Business Accounting, Business Management, Introduction to Economics
Certificate in Office Management
Unisa University of South Africa
2014 – 2015
The Business and Office Environment (passed with distinction), Information Management, Communication in the office, Office Finance (passed with distinction)
Level 3 Certificate: Accounting Technician NQF level 3 BAI Basic Accounting
Atcor
2016-2017
BAI Basic Accounting I, BA11 Basic Accounting, WEAF Work effectively in Accounting and finance, BCCG Basic Costing,
CMPA Computerized accounting
SOFTWARE KNOWLEDGE
Word, Power Point, Excel, Outlook, Oracle
SKILL
Reports, board packs, spread sheets and meeting materials;
Communication skills; Decision Making Skills; Ability to maintain complex calendars. Planning Skills (Exhibition stands, stakeholder relations, team building exercises, brainstorming workshops, strategy sessions and international conferences). Problem solving skills. Ability to use initiative. Ability to work effectively with others. Ability to be discreet and sensitive in liasing with people, agendas and minutes. Attention to detail. Time management ability. Travel (local and international, forex, visa’s, accommodation). Ability to work independently. Self-starter with good initiative & pro-active.
CAREER SUMMARY
EMPLOYMENT HISTORY
Company
Serfontein Logistics
Position
Business Developer
Date employed
Januaty 2021 to June 2021
Duties
Identify and research potential clients.
Develop and maintain client relationships.
Coordinate with sales teams to develop mutually beneficial proposals. Negotiate contract terms with clients and communicate with stakeholders
Company
RMB
Position
Personal Assistant
Date employed
2014 - 2020
Duties
Logging of IT & group facilities calls
Assisting with function & event co-ordination for the team
Ordering stationary for the department on Oracle
Loading invoices for payment on Oracle
Managing team leave days
Point of contact for any damaged office equipment
Manage cost centers on a monthly basis
Administration of staff training bookings
Arrange team building for the department
Personal assistant duties: TO June 2014
Taking and relaying messages accurately
Diary and email management
Scheduling meetings: room bookings
Preparation of agendas and minute taking
Dealing with internal and external queries
Welcoming visitors
Building and maintaining professional relationships with internal and external clients general
Assist department with administrative duties
Arrange domestic and international travel
Provide ongoing and professional support
2014 – 2020
Rand Merchant Bank
PA: Cost Accounting; IT Finance; Fin Tech Solutions
Permanent
Magic Orange (MOP)- Adding and Removing contractors, adding time and rates for contractors Creating Projects as requested by project managers, create and manage Magic Orange Distributions List and assisting with queries’ relating to MOP
Scheduling Monthly GL-schedule company trial balance, transaction listing and FICS accounts for Accountant, Company Secretary, Tax
Invoices - Processing invoices for payment on IProcurement, adding new suppliers on the system and Submit expense claims on behalf of my managers
Mandates – Adding and removing staff onto mandates (replacements and new staff)
Confirming Manpower for Shared Services
Events - Booking venues for team buildings, order flowers, arrange farewell events and conferences for various teams
Assist all managers with compiling team structures and with any ad hoc duties
Travel - Booking flights, arranging Visas, booking accommodation, booking transfers, arranging forex
Assist and manage floor move, make sure everyone has boxes and their desks are numbered according to the floor plan, print floor plan and make it visible to all effected parties, send out comms regarding the process of the move. Liaise with furniture helpdesk department and IT
Calendar management
Contract Extension – Extending contracts for temporary employees
Company
Promotion Solutions
Position
Telesales/Admin/Reception
Date employed
July 2006 to September 2007
Duties
Telesales
Setting up of appointments for reps
Answering and directing of Phone calls
Quotes as requested by reps
Purchase Orders to suppliers
Filing of all company related documents
Sorting out client logos
Liaising with clients in all aspects of sale
Liaising with clients in respect of outstanding payments
Personal Assistant to directors
Instrumental in landing clients such as Media 24, Datacom,
Tracker, Thebe investment
Seeking better opportunity in larger organization with better
scope for promotion
Contact Person - Anne Samuel (Director)
Contact Number - 011-***-**** (083*******)
Company
First Rand Banking Group
Position
Receptionist
Dates employed
April 2008
Duties
Receive clients in a professional Manner
Assisting in ordering of Refreshment for meeting rooms
Work in conjunction with the kitchen staff
Reserve boardrooms for co-workers from Bank City
Ordering stationary daily
Liaising with supplier on receiving stationary on time
Monthly Stationery Journal
Managing the kitchen staff at Firstrand Bank
Position 2 Personal Assistance
Calendar management
20 December ‘08 - 12 January ‘09
Position 3 Personal Assistant
Managing Dairies
Setting up meetings
Organizing team building
Organizing year end functions
Printing and binding
Booking flight tickets
Booking accommodation
21 September ‘09 – 30 October ‘09
Temp
Imraan Bacus (ERM Manager)
Position 4 Project Administration (HR)
Scheduling of all Projects related meetings and booking venues
Ensuring that all relevant stakeholders are invited and
attends Project Meetings
Ensuring that all the necessary equipment, stationary,
documentation, attendance registers, refreshments are
arranged for Project meetings
Taking minutes during Project
Meetings and distributing to all relevant parties
November ’09 – 31 March 2010
Contact Person – Prita Khana
Contact Number – 011-***-****
Position 5 Financial Clark
Registering all received invoices
Filling all paid invoices
Sending all registered invoices for payment
July 2011 – December 2011
Contact Person – Bontle Kunene
Contact Person – 011-***-****
Position 6 Events Coordinator
Coordinate room bookings
Support service providers on the events day
Schedule employee booking times
Communicate with service providers
Sort logistical arrangements for service providers
Manage temporary staff
Financial Recon for Wellness day
Creating a spreadsheet of the spend for wellness day against
Utilization and attendance
Sourced appropriate solution to solve problems
Booking meeting rooms and catering
Administration - Filing, data capturing, scheduling appointments, office maintenance and typed up notes from meetings
January 2012 – May 2012
Contact Person – Megan Grey (Wellness and Health Manager)
Contact Number – 011 282 879
REFERENCES
Rand Merchant Bank
Name
Contact number
Position
Janet Edwin
Head Finance London Branch
Maureen Masuku
ProcurementSourcing Specialist
Sandile Nhleko
CFO FNB Central Finance
Mohammed Khan
Head Finance Solutions
Gerrie van de Westhuizen
Heat IT Finance
Contact this candidate