Thomas S. Williams
General Ledger Entries – High Volume Accounting Management – Audits – Financial Analysis
Highly organized and detail-oriented finance operations expert with more than 30 years of experience in high volume accounting offices. Approaches financial management as a collaborative effort and “team sport.” Actively works to build accounting infrastructure, implement strong controls and control costs – all combining to decrease errors and drive a culture of integrity / accuracy. Brings creative problem solving and approaches managing day-to-day accounting department processes in a way that maximizes fiscal resilience.
Clearances Held: Current (Secret, held with NDU); Previous (Top Secret, held with the US Navy)
Technical Proficiencies: Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Access), and federal accounting systems Comptroller Accounting & Budget System (CABS), Defense Departmental Reporting System (DDRS-B), General Fund Enterprise Business System (GFEBS), Learning Management System (LMS)
Requirements Gathering – Served as the Functional Area Manager / Action Officer Financial Improvement and Audit Readiness (FIAR) program. Coordinated preparation, review, analysis and distribution of monthly financials and assists in the preparation of reports to DoD funders and other stakeholders, ahead of supporting financial schedules.
Functional Requirement Documents (FRD) – Contracting Officer Technical Representative (COTR). Provided guidance and direction for specific sub-tasks of a project, responsibility for coordination of subordinate activities to support the completion of project specific tasks within estimated time frames and budget constraints.
System(s) Integration – Functional Area Manager (Audit): Accounting subsystems, and resource analysis decision support system reports as required by Navy Comptroller. Certified source data as valid for staging legacy data and implementation for the Joint Staff Enterprise Budget Accounting System (EBAS) and data structures. Tasked with quarterly reconciliation reviews.
Business Process Re-engineering – Served as a Navy representative on the Department of Defense Health Affairs (DOD HA) cost accounting working, responsible for development of Navy Medical and Tri-service resource policy. Served as liaison with other commands. Review E-Learning software/systems which interface with the accounting system to ensure requirements are identified and addressed. Provide support to NDU/J-7.
Test Planning and Execution - Coordinated the development, review, and provision of financial guidance to all Bureau of Medicine and Surgery (BUMED) activities regarding the establishment of cost and workload structure to support unit costing by program mission. Developed strategies for solving complex financial and resource management problems of DOD, Navy and BUMED significance.
Accounting/Auditing Procedures and Policies – Served as the Point of Contact for accounting and auditing procedures at National Defense University (NDU) and DoD activities. Coordinated implementation of The United States Standard General Ledger (USSGL) and the DoD Financial Management Regulation (FMR) as a contributor in the development, testing and enhancements of the Department of Navy accounting system of record for Property, Plant, and Equipment (PP&E). Responsible for policies and procedures related to transactions posted in the appropriate fund Accounting System based on accepted accounting procedures, fund types: Working Capital Funds (WCF), Operating Materials and Supplies (OM&S), and established regulations and Headquarters guidance. Provided DoD and Defense Finance and Accounting Service (DFAS) policy guidance for Navy, National Defense University (NDU), and Other Defense Organizations.
Accountant (Ctr) Metrics Inc. April 2019 – Present
Provide comprehensive accounting analysis of financial invoices and records to support the Department of Veterans Affairs, Veterans Benefits Administration, Medical Disability Examination Program Office. Provide program support and technical expertise by compiling and analyzing financial invoice and business records to help process Veteran medical documentation. Help provide continuous work-flow submissions during the SharePoint Online migration process from the 2017 SharePoint site to the new SharePoint platform. Technical data and reports provided from the MDE staff included: The Financial Management System (FMS legacy accounting system), the Integrated Financial and Acquisition Management Systems (iFAMS), the Invoice Payment Processing System (IPPS) and other data source applications. This data availability, through pandemic and logistical impacts, helped in maintaining workload performance in data analysis and helped in bridging the migration from legacy system data to a source system of record (SSoR) database warehouse. Provide Contract Medical Disability Examination (MDE) program support through ongoing quality reviews of financial invoices from all MDE vendors assist in identifying trends and patterns in producing financial analysis products. Propose strategies to build financial records to assist in the accounting of medical vendor invoices for the Veterans Affairs.
Senior Accountant (Ctr) IBS Government Services April, 2018 – April 2019
Provides timely status updates and communication regarding audit activity to the Department of Justice, Drug Enforcement Administration (DEA). Assists in the analysis of business processes, accounting data, internal controls, OMB Circular A-123, and financial management systems. Provided guidance and direction for specific sub-tasks of projects, Hospitalization metrics, and assumed responsibility for coordination of subordinate activities. Supported the completion of project specific tasks within the estimated time frames. Monitored projects, Fleet Card transactions, and monitored the performance of staff roles for Existence and Completeness in data gathering. Assisted in the analysis of DEA business processes, accounting data, internal controls and financial management systems. Evaluated Notification of Findings and Recommendations (NFRs) from the Prime Contractor (Deloitte) and assisted with the development and implementation of Corrective Action Plans (CAPs).
Audit Response Liaison (Ctr) Kforce Reston Office Sept 2016 – March 2018
Facilitated the identification, retrieval and delivery of Provided by Client (PBC) and sample requests between the Independent Public Auditor (IPA) and appropriate Command POCs within the Department of Navy. Provided timely status updates and communication regarding audit activity to the Department of Navy Audit Response Division FMO-3. Assisted in the analysis of business processes, accounting data, ERP internal controls and financial management systems. Reconciled Naval Supply Systems Command (NAVSUP) and NSMA audit testing responses with, provided by client (PBC) document packages for Existence and Completeness and Quality Assurance (QA) reviews. Examined document flow of financial transactions through the Fund Balance with Treasury (FBWT) through USN General Fund (GF) and Working Capital Fund (WCF). Documented and evaluated the Notification of Findings and Recommendations (NFRs) from the IPA and assists with the development and implementation of Corrective Action Plans (CAPs) and measurement of progress (earned value) at the work performance level. Reviewed all documentation prepared by junior personnel and responsible for initial drafting of final project reports prior to submission for approval. Interfaced with the client (Navy) on a day-to-day basis and will coordinate/act as a Liaison between the government client and the Auditors. Supported presentations and client meetings.
Accountant at National Defense University (NDU), OUSD Sept 2010 – July 2016 (Ret)
Design and evaluate accounting reports for the financial management and accounting systems of the NDU and its 25 specialty schools, the continuing education arm of the US DOD. Personally, handle accounting related to 600-700 students/year (who represent numerous countries throughout the world). Use a cost model to break down charges – with each school possessing 78 distinct lines of accounting. Issued payments for staff, vendors, ad hoc resources, and guest presenters. Duties, roles and cost-cutting/efficiency activities:
Key Contributor in the Triannual Review, a full financial audit by the DOD; focus on unfunded expenses and ensure the department uses the maximum funded budget
Managed the non-appropriated line of accounting and OMB Circular A-123 coordinated internal control assessments that synchronized all internal control-related programs.
Provided financial/contract support to NDU Blackboard portal for course delivery and use of Blackboard Transact for financial services support for students and faculty
Represented NDU in the FSS Working Group meetings and support actions initiated by the FSS Defense Infrastructure Sector Lead Agent (DISLA)
Supported the Joint Staff Enterprise Budget Accounting System (EBAS) implementation for automating and integrating processes and forecast preparation of final contract costs reconciliation projects including Military Interdepartmental Purchase Requests (MIPRS) and Intergovernmental Payments and Collections (IPAC) procedures
Appointed as NDU’s Functional Manager for the Department of Defense (DOD) Financial Improvement & Audit Readiness (FIAR) Program and contributor to the annual status report required by Congress and in accordance with the Statement of Federal Financial Accounting Standards (SFFAS) and The Federal Accounting Standards Advisory Board (FASAB) standards.
Appointed as Defense Property Accounting System (DPAS) Defense Property Custodian (DPC) for the NDU and provided control guidelines with the Systems and Procedures for Acquisition, Disposal of Property and Material Management.
Appointed as NDU’s Financial Services Sector (FSS), Defense Critical Infrastructure Program (DCIP) Action Officer
Training Officer liaison with other E-Learning vendor software/systems which interface with the accounting system including Momentum Software for financial and budgeting COTS requirements
Implemented an electronic payment system to replace manual check issuance – which after approval, saved in excess of $20K/year
Reduced errors 10% as Resource Manager supporting the General Fund Enterprise Business System (GFEBS) Project Team; decreased downtime 2%
Systems Accountant, Naval Research Laboratory, Accounting Directorate 2008 – 2010
Senior accountant responsible for financial reporting, policy, audits and maintaining a large cash management System in accordance with federal guidelines. Verified funds within the Navy’s contracting system for contracts. Analyzed financial contract data across multiple years, often examining line items within Navy budget documents. As a budget analyst with the Naval Research Laboratory and the Office of the Comptroller of the Navy, I assisted in monitoring the execution, obligation, and expenditure of funds in the Navy operating budgets. I formulated and revised financial estimates for the following Navy program areas: Operating Materials and Supplies (OM&S), General Equipment (GE), Navy Working Capital Fund (WCF), Other Procurement, Foreign Military Sales (FMS), and Military Assistance Programs. Recommendations were made to senior budget analysts concerning funding availability, time-adjusted costing, and trends in expenditures and the effects of these budgetary changes.
Performed daily and monthly reconciliation of all accounting reports (trial balances, expenses reports, appropriation accounting subsystems, and resource analysis decision support system reports) as required by Navy Comptroller, DFAS-HQ, DFAS-Columbus and DFAS-CL resource management. Served as the Functional Area Manager (Audit) for the Department of the Navy, Defense Travel System (DTS). Managed the training and travel management processes for the NRL accounting branch. Provided support for the Navy/Marine Corps Intranet (NMCI), TRICARE/Defense Health Program (TMA/DHP), BUMED Portal, and FMMP-1 initiatives through financial forecasts and inventory management. Contracting Officer Technical Representative (COTR).
Budget Analyst, DHS, Immigration & Customs Enforcement 2007 – 2008
Provided financial guidance on complex reconciliation of agency appropriations and management information systems via detailed reporting to the Assistant Secretary of DHS for ICE. Oversaw Container Security Initiative budgets for 5 remote installations. Procured specialized equipment and successfully negotiated transport in support of an active ICE operation. Promoted from this position based on exhibited strength in relationship building and discretion when working across government agencies.
Responsible for providing financial guidance on complex reconciliation of agency appropriations and information systems. Provided Weekly Budget Reports to the Assistant Secretary of Homeland Security for US. Immigration and Customs Enforcement (ICE). Monitored financial transactions using the Federal Financial Management System (FFMS), Internal Use Software (IUS) applications, and with Budget Formulation and Execution Manager (BFEM). Performed reconciliation for the verification of funds and obligations. Tasked with IPERA recapture audits for Disaster Assistance loan disbursements.
Prepared financial plans, funding cables, and other internal reports for the following Customs Border Protection (CBP) initiatives: The Visa Security Program (VSP) and The Container Security Initiative (CSI). Worked with the program manager on Department of State (DOS) requests for review of visa applications and visa fraud concerns. Provided advice and training on security and budget issues to DOS consular officers. Tasked as the secondary Contracting Officer Technical Representative (COTR) for ICE to include: Firm Fixed Labor Hour, Internal Recurring Obligations, Interagency Agreements, Memorandum of Understanding, and organize compliance reviews of DHS federal financial processes.
Systems Accountant, Dept. of the Navy, Bureau of Medicine & Surgery 2002 – 2006
Coordinated implementation of the US Standard General Ledger accounts and a key contributor in the development, testing and enhancements to the Dept. of Navy accounting system. Retained ownership of 100s of line items and reconciliation activities for all BUMED installations in the US as well as US Navy hospital ships stationed throughout the world. Tasked with establishing a support documentation package for team members to substantiate Construction In Progress (CIP) costs of a hospital or shared medical facility. The package served as key supporting documentation for financial statement audit testing.
Served as a Navy representative on the Department of Defense Health Affairs (DOD HA) cost accounting working groups responsible for development of worldwide Navy Medical and Tri-service resource management policy. Developed, supervised, and coordinated cross-functional reviews and distribution of annual financial management supplemental guidance packages to BUMED activities worldwide. Accounting guidance was provided on changes within the Defense Health program, data element usage, Reconciliation, Property, Plant, and Equipment (PP&E), audit, Financial data structure, and data source/system convention. Developed functional requirements and metrics for reporting of detailed cost accounting information (costs, work units, man-hours, FTEs) used in the performance, execution, and trend analysis.
Auditor, US Department of Energy, Energy Information Administration (EIA), 1989 - 2002
Held a Secret Clearance. Provided detailed accounting and data analysis for EIA financial surveys filed by public and private electric utilities in the areas of electric data requirements, regulatory rate compliance, and system application (i.e., EIA-412, EIA-860, EIA-861, EIA-411, and FERC Form 1 & 2). Examined financial statements to ensure compliance with the Federal Energy Regulatory Commission's (FERC) Uniform System of Accounting. Reviewed and evaluated accounting and financial management policies, standards and procedures, and developed customer satisfaction surveys utilizing effective and automated accounting principles.
Conducted audits and investigations of internal controls with guidelines from OMB Circular A-123, the GAO Green Book, and Existence and Completeness (E&C) of documentation that supported the transaction and any variances. Prepared utility financial statements and other external reports in accordance with OMB's guidance and Generally Accepted Accounting Principles (GAAP). Reviewed legislation, rules, and regulations, and departmental guidelines for impact on the agency's financial reporting activities. Developed EIA's responses to proposed legislation and OMB and General Accounting Office (GAO) requirements that impact EIA financial reporting.
Provided accounting analysis for financial surveys filed by public and private electric utilities in the areas of electric data requirements, Plant Replacement Value (PRV) valuation, regulatory compliance, security information support, and system application. Provided guidance and oversight of EIA's Financial Statements, Standard General Ledger, and assisted in preparation of analyses and reports. Participated in government-wide efforts to improve financial management reporting and developed the related policies, goals, and objectives for EIA. Analyzed processes and developed performance appraisal indicators for workload, timeliness, relevance, and accuracy of accounting operations.
Education: BS, Business Administration, 1983, Accounting, Radford University, Radford Virginia
Certifications: Contracting Officer's Technical Representative (COTR), Meet the DAWIA Level III Certification (Financial Accounting/Management), Member, Association of Government Accountants, Member, American Society of Military Comptrollers, and Certification in the Regulatory Studies Program from the Eli Broad Graduate School of Management, Michigan State University
Technical Proficiencies: MS Office Suite (Excel, Word, Outlook, PowerPoint, Access), SABRS, Comptroller Accounting & Budgeting Systems (CABS), Defense Departmental Reporting System (DDRS-B), General Fund Enterprise Business System (GFEBS), Learning Management System (LMS)