Office Manager Accounts Payable

Faith A. Jean

Cell: 954-***-****

E-mail: *********@*****.***

OBJECTIVE

Challenging administrative position in a growth-oriented organization, which offers diverse job responsibility.

STRENGTHS

Strong organizational skills including coordinating schedules, tracking inventory, maintaining office files, reviewing and resolving client issues satisfactorily; General Bookkeeping, including but not limited to, Accounts Payable, billing payroll, financial reports; adept at following office procedures, taking initiative to implement new ideas, problem solving and working well under pressure.

EXPERIENCE

Petsupermarket - Sunrise, FL 2012-2020

Accounts Payable Specialist

- Analyze accounts working off of open order reports to ensure payments are up to date

- Reviews invoices and check requests, sort and match invoices to checks

- Set invoices up for payment and process check requests

- Review all invoices for appropriate documentation and approval prior to payment

- Meet deadline for month end closing

- Maintain files and documentation thoroughly and accurately

- Respond to all vendor inquiries

- Concur Solutions

- Work with other departments to trouble-shoot A/P issues; i.e. Merchandising, Receiving and

pricing for vendors

- Follow up with vendors if invoices are not being provided

EXPERIENCE

Cutting Edge Mirror – Davie, FL 2008-2011

Office Manager

- Processed invoices for payment, generate client invoicing, record deposits, reconcile bank

Statements, payroll, enter new customers and vendors, create and process invoices, receive

payments

- Scheduled all job installations

- Coordinate travel arrangements

- Maintain files and documents

- Fax estimates

- General administrative duties (typing all correspondence, etc.)

- Ordering office supplies / filing / answering phones / follow up

Rieback Medical Legal Consultants, Plantation, FL 2006-2008

Administrative / Facilitator

- Receive and process requests from attorneys to obtain opinions/testimony from medical

experts

- Review requirements and refer attorneys to the appropriate expert for their needs

- Initiate and schedule conference call meetings with attorneys and experts

- Follow up on services provided and invoice accordingly

- Track deposition and court dates and coordinate billing/receipt of advance fees due for services

- Follow up on receivables due; process payments to experts upon receipt

Silverman Sayre Services, Hollywood Florida 2001-2006

Secretary / Customer Service

- Coordinate, process and verify pricing and delivery schedules for customer orders; all pertinent

customer service follow-up regarding same

- Compile monthly reports, tracking orders received and commissions due

- Formulate individual account price lists using Excel

- Compile month end sales report for distribution to management

- Customer relations including updated product information mailers, discontinued items, etc.

- General office work including; tracking staff schedules (vacation, business, etc.) filing,

faxing, reception – making travel arrangements for management

EDUCATION

Lindenhurst High School, Lindenhurst, New York

Berkeley School – a Business College, Oakdale, New York

New Horizons Computer School, Lauderdale, Florida

PROGRAMS

Proficient in AS400, Word Perfect, Windows, Microsoft Word, Microsoft Excel; knowledge of

Access, Powerpoint, Quickbooks.

REFERENCES

References available on request

Contact this candidate