Resume for Mahali Indira Motolo

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I Mahali Motolo am a professionally presented person who grew up and was educated in Lesotho. I have gained extensive experience in both the HR and Administrative fields. After completing a Secretarial Diploma, I worked in various administration and office support related positions before joining the British High Commission in Lesotho. Over a period of six years I progressed to Assistant Management Officer.

I moved back to South Africa and was involved in temporary assignments with Anglo Platinum and Liberty Properties as a Secretary at an executive level. I commenced full time employment with Woolworths in 2004 until July 2007 where I was HR Assistant and PA to 2 Divisional HR Business Partners and their HR Generalists. I then moved to the South African Institute of Chartered Accountants as PA/HR Administrator to Senior Executive: HR in 2007 I was then employed at Cappeny Estates, a strawberry Farm in Durban as an HR Administrator and Sales Admin Officer.

Exposure to and experience gained includes:

Coordinating of meetings including booking and venue, attending to catering requirements etc Travel arrangements

Compiling of various documentation relating to employment issues i.e. leave register Employment letters and appraisals etc

Maintaining employee files

Coordinating and managing training process

Compiling various reports - i.e. Skills Development Reports to FACET and EE Reports for Labour Dept. Taking minutes of meetings

Switchboard management

General and financial administration

New Learner Registering with Seta’s and responsible for attendance registers, certification e.t.c Wages on Donkerhoek Data Payroll Africa

Invoicing on Sage One Accounts, Banking and Reconciling Resume for Mahali Indira Motolo

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First Names: Mahali Indira

Surname: Motolo

Mainden Name: Sixishe

Address: Setlopo village

ID Number: 660**********

Driver’s License: Code 8

Telephone ( C ): 078*******

EDUCATION

Institute: Quadrant Computers, Lesotho

Qualifications: Computer Appreciation Certificate

Year Obtained: 1990

Computer Literacy

Institute: Commercial Training Institute (CTI), Lesotho Qualifications: Secretarial Studies Diploma

Year Obtained: 1989

Institute: St Catherine’s High School – C.O.S.C.

Qualifications: GCE O’ Levels

Year Obtained: 1984

Institute: College Campus

Qualifications: HR Management & Training Diploma

Year Obtained 27 March – 19 June 2010

Community Activities:

1999 – 2002 – Joined the Progressive Women’s Forum as a Deputy Secretary, Lesotho 2006 – 2007 - Joined Botle Nokeng Tourism Association for Gauteng Division as Chairlady SUMMARY OF WORK HISTORY

From To Company Name Position

September 2018 Date Kaby Trading Owner

August 201 March 2018 Cappeny Estates HR/Payroll and Sales Officer June2016 August 2017 Ithemba Institute of Technology FET Administrator Aug 2010 June 2016 Own Business and Temp positions Air Maloti, Cappeny Estates, etc July 2007 Aug 2010 SAICA HR Assistant

Mar’05 July 2007 Woolworths Divisional HR Officer

Nov ‘04 Feb ’05 Liberty Properties Secretary (Temporary) Jul ’04 Nov Anglo Platinum Secretary (Temporary)

Aug ’98 Dec ’04 British High Commission, Lesotho Assistant Management Officer Jul ‘ 98 Aug ’98 World Report News Editorial office Administrator (Temporary) Jun ’97 Sep ’97 FSA-Contact-Johannesburg Secretary 1994 1996 Stannic marketing Department, JHB Secretary 1993 1994 Centre for Education Policy Development, JHG Secretary 1991 1993 Rural Advice Centre, JHB Secretary

1990 1991 Magnum Construction - Lesotho Office Administrator 1989 1990 Harambee Property Development, JHB Office Administrator Resume for Mahali Indira Motolo

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WORK HISTORY

Kaby Trading Business owner

September 2018 to Date

Company Name: Cappeny Estates

Date: 09 August 2017 to March 2018

Position: HR Admin and Sales Officer

Responsibilities: Loading hours on Donkerhoek Data Africa payroll and preparing wages on monthly basis, loading them on company bank account for release every month end. Preparing and issuing of invoices and attending to customer requests. Handling the office in absence of Management. Company Name: Ithemba Institute of Technology

Date: 27 June 2016 to date

Position: FET Administrator

Responsibilities: Managing new learner applications and loading them on Merseta system as well as taking responsibility for applications to EWseta loading all credits for learners. Coordinating interviews for new intakes. Handling all procurement for the training department and availability of facilitators. Manning all calls coming in for the FET and arranging and attending meetings with companies. Arranging appointments for moderation from both Seta: MERseta and EWSeta.

Handling attendance registers for the learners and college staff members.

Company Name: Cappeny Estate Strawberry Farm

Date: 25 September 2015 to date

Position: Temporary Office Assistant

Responsibilities: Handling all sales of strawberries and sometimes assisting in packaging and labeling. Assisting in invoicing on Sage.

Company Name: Katz Corner Shop (Owner)

Date: May 2011 to August 2012

Company Name: Air Maloti – (Owner)

Position: CEO and Director : Human Resources

Date: August 2010 to May 2011

Company Name: The South African Institute of Chartered Accountants (SAICA) Position: PA and HR Administrator

Date: July 2007 to August 2010

PA/HR Administrator

PA to Senior Executive, HR – Organising meetings and mending the Senior Executive’s electronic diary. Arranging workshops and inductions for the SE/HR. Compiling training reports at the end of the months as well as Personal Development Report for all staff to indicate what interventions they would like to go to in order to develop their skills/knowledge. Assisting the SE/HR in compiling Spreadsheets for Staff Communications Meetings and Inductions. Compiling Job Evaluation Packs. Resume for Mahali Indira Motolo

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HR Administrator

Typing of recorded minutes of Disciplinary Hearings. Recording and updating staff movement on SCUBED system. Filing of Staff Personal Files

Coordinating outsourcing and managing training & workshops for all staff members and processing payments,

Processing invoices for HR, telephones, expenses, social committee, flowers, gifts, study grants, e.t.c. Organising catering for all meetings and workshops. Making bookings for assessment of new staff members and arranging traveling and accommodation. Compiling the skills development report and submitting it to FACET for refund of staff training percentage

– approximately R100,000.00 was refunded to SAICA in 2007/2008. Compiling Employment Equity Report and submitting to Labour Department. Company Name: Woolworths

Position: Divisional HR Assistant

Date: March 2005 – June 2007

Divisional HR Assistant/PA to 2 Divisional HR Business Partners and HR Generalists for Gauteng North, Gauteng Central and Free State Regions

Coordinating and managing training sessions & workshops/training for all divisions as per the generalists’ request.

Bookings of internal venues and liaising with store administrators to organize catering for the training/workshops.

Updating training budgets for stores and providing information to Finance Department. Capturing Employment Relations Reports from all stores i.e. about 109 stores and consolidating the reports into one report to submit to the ER office to be forwarded to Head Office. Capturing attendance of training for staff on People Soft for HRD to extract it at the end of the month to see how many staff had taken learning interventions. Coordinating monthly meetings including catering and equipment requirements. Compiling and submitting leave forms.

Setting up interview with short listed candidates. Coordinating general meetings.

Dealing with terminations, resignations, and submitting the relevant information to Head Office and payroll.

Preparations of letters of offer, appraisal and promotional letters. Travel arrangements.

Preparing meeting packs and agendas

Taking minutes of meetings, typing these out and distributing to relevant persons. Company Name: Liberty Properties

Position: Secretary to two Property Managers (Temporary) Date: November 2004 – February 2007

Secretary to two Property Managers (Temporary)

Typing of clients proposals

Creating A Forms for new leases, B forms for renewal of leases Attending to and screening of calls for leasing managers Filing of tenants information, vacancy reports for buildings, letting reports and budget reports for different buildings

Client liaison and attending to queries

Ensuring maintenance and renovations completed on time Company Name: Anglo Platinum

Position: Secretary to Group HR Manager (Temporary) Date: July 2004 – November 2005

Secretary to Group HR Manager (Temporary)

Capturing assessment data on SAP

Arranging parking for visitors

Withdrawing reports from SAP as needed by training managers and recruitment specialist and Filing

Receptionist Duties

Ordering stationery and office consumables

Resume for Mahali Indira Motolo

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Office equipment maintenance

Filing of personal files for all Anglo employees

Controlling thee-learning Training room, bookings for training courses, arranging training material and advising staff on dated arranged

Updating and rescheduling dates for courses on SAP, arranging with the facilitator on when the courses will be held and the duration of the courses.

Processing invoices and orders on the system

Company Name: British High Commission

Position: Assistant Management Officer

Date: August 1998 – December 2004

April 2000 – December 2004 - Accountant & Assistant Management Officer August 1998 – April 2000 - Receptionist

Duties included:

Switchboard management

Welcoming visitors

Billing of personal calls for staff

Distributing Mail

Managing stationery and office cleaning materials

Helping the Entry Clearance Officer while on leave by receiving Visa and Passport Application from, fees and issuing receipts

Controlling the cash box

Handling the office accounts, paying salaries and bills Communicating with utilities companies such as the Electricity and Water Offices to clear balances and arrears

Updating leave charts

Supervising office cleaners

Attending to travel arrangements

Communicating with customs and excise with regards to goods i.e. vehicles, pets and furniture of new staff members coming to the High Commission from the UK. Company Name: World Report News Editorial – The Independent Newspaper Position: Office Administrator and Audio Typist (Temporary) Date: July 1998 – August 2008

Company Name: FSA Contact - Johannesburg

Position: Secretary to Director

Date: June 1997 – September 1997

Company Name: Stannic Marketing Department - JHB

Position: Secretary to Department and Marketing Manager Date: 1994 - 1996

Company Name: Centre for Education Policy Development - JHB Position: Secretary to MEC of Education & 4 Education Policy Analysts Date: 1993 - 1994

Company Name: Rural Advice Centre - JHB

Position: Secretary to Transvaal Manager & 10 Field Staff Date: 1991 – 1993

Company Name: Magnum Construction - Lesotho

Position: Office Administrator, Bookkeeper & Receptionist Date: 1990 - 1991

Company Name: Harambee Property Development - JHB

Position: Office Administrator, Bookkeeper & Receptionist Date: 1989 – 1990

Resume for Mahali Indira Motolo

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Referees:

Kagiso Kgantsi – Cell: 082*******

Les Wiedeman - Cell: 071*******

Alex Leitch - Cell : 072*******

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