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Accounting Coordinator Executive Secretary

St. Louis, MO
October 05, 2021

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*** **** ****** *****, ********, MO 65610

H: 417-***-****

To be involved in a corporation that will provide an avenue for personal growth and skills, along with career advancement and challenges. To offer the corporation my excellent experience, energy and positive "can do" attitude. Conducts confidential executive business with a high degree of discretion and integrity. Proficient in time management, organizing and planning High performance work skills under stressful situations such as deadlines, detail tracking and handling multiple tasks simultaneously. Excellent oral and written skills Proficient in computer techniques and knowledge of software such as: Microsoft Word, Excel, PowerPoint, Microsoft Outlook & Oracle

25 years of administrative experience


MS Office Suite

Strong communication skills

Customer relations

Superior attention to detail

Customer service


Time management

Self-motivated professional

Database administration

Travel administration

Filing and data archiving

Excellent planner and coordinator

Personable and outgoing

Employee training and development

Account reconciliation

Works well under pressure



Accounting Coordinator - February 2020 to Current

• Knowledge of basic accounting procedures

• Knowledge of relevant accounting software

• Proficient in data entry and management

• Accounts Receivable and billing for events held at Doubletree

• Accounts payable data entry into accounting software

• Keeping Petty Cash transactions and balancing

• Running end of month procedures on bank bags & reporting

• Member of Doubletree CARE team – focusing on our TEAM members

• Greeting guests and employees daily – assisting as needed


Accounts Payable Administrator // February 2015 to Current

• Knowledge of basic accounting procedures

• Knowledge of relevant accounting software

• Proficient in data entry and management

• Handle requests for information and data

• Accounts payable data entry into accounting software

• Review all invoices coded by and posted by property managers

• Reconcile and allocate expense reports for multiple properties and review to correct if necessary for CEO

• Maintain vendor files with W9 information

• Ensure invoices are posted timely and accurately to the correct accounting periods

• Run reports as needed for each property for GM

• Do a weekly check run for each property and reconcile all checks and prepare for mail.

• Enter and reconcile credit card receipts and statement monthly for all properties

• Fill out credit applications as needed for each property and keep files up for reference as needed

• Do monthly warehouse billing to properties. Receive and process payment

• Keeping monthly merchant statement files up to date

• Pay miscellaneous invoice and separate charges per property as needed

• Answering various amounts of questions via email from properties and vendors in a timely matter


Administrative Assistant/Office Administrator // August 2002 to January 2015

Responsible for purchasing all the equipment needed for the officers to use daily; and vehicles for the fleet and equipment for the cars to be equipped. Placed Purchase orders and bid as necessary for equipment.

Received all inventory and paid invoices.

Kept several databases up to date - to include officer equipment per person and equipment in vehicles; AFIS latent prints and processing of evidence; department cell phones; radios issued to personnel that included updates in CAD and with CU; radar certifications and affidavits; and key log for department.

Handled taxi applicant backgrounds and applications for the City of Springfield doing a criminal background check and following city ordinances.

Coordinated light duty assignments due to injury or illness with the officer and Human Resources.

Responsible for false alarm entry, billing and maintaining database on those violating this ordinance.

Petty cash custodian for the department, responsible for keeping track of expenses with receipts and doing invoice registers to reconcile funds.

Worked with HR and the recruiting officer on police testing and background investigators on their contracts and complete their billing for potential new hires.

Processed all medical bills received from hospitals due to injuries of suspects/victims of crimes and did research to check for our responsibility.

Created ID and access badges for department and maintained this database.

Processed criminal case reports by Uniform Officers and Detectives and presented them to the Greene County Prosecutor's Office.

Answered and directed calls, while performing various researches to help locate information needed for task at hand.

Dealt with the public on various reasons for making appointments or asking for Sunshine requests.

Acted as Assistant to the Chief in the absence of his Sr. Executive Secretary.

Learned the responsibilities of the other Administrative Assistants in the division to fill in as needed.

Dealt with highly confidential information daily

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