Administrative assistant
Resume:
[*]
CURRICULUM VITAE
Personal Information:
Name: Soha Mohamed Mahmoud Mohamed
Date of Birth: 5/7/1980
Place of Birth: Cairo
Marital Status: Married
Nationality: Egyptian
Telephone: 01141258125-01200098958
E-mail: *******@*******.***
Summary of Education:
High School:
Name: Saint Fatima Language School
Degree: 73%
Year: 1996
University Degree:
University: Cairo University
Faculty: Commerce
Major: Accounting
Year: 2002
Degree: Pass
Personal Skills:
Able to work well under pressure.
Able to learn tasks quickly.
Able to work with all levels of management and personnel.
Ability to maintain relations with staff and clients on all levels.
Good team player.
Computer Skills:
Perfect Knowledge of Internet.
Perfect Knowledge of dealing with Microsoft Windows and Microsoft Office
{International Computer Driving License ICDL (2007)} Courses:
Advanced certificate in International trade – United Kingdom Export Institute- 2010
Language Skills:
Arabic: mother tongue
English: Excellent (written/spoken)
[2]
Work Experience:
Employer: Taghzeya Foods for Sweets Production ( Arafa ) Job Title: Export Coordinator
Responsibilities: Receive customer orders and prepare proforma invoice for approval.
Issue production request in align with warehouse, planning and production departments specifying any client’s special requests.
Follow up with production, planning and quality departments order’s status.
Communicate with shipping line (freight forwarders) to book and arrange shipping process.
Prepare invoices, health certificate, and certificate of origin, review and approve Bill of lading.
Follow up with client receiving documents and payment collection.
Monitor export sales monthly
Archive documentation in accordance with defined policy From:
(Month & Year)
April 2019 Till date: February 2020
Employer:
Pfizer Egypt
Job Title: Procurement & Fleet Administrative Assistant Responsibilities:
Support in handling day to day fleet activities and operation
Responsible for documentation of the car purchasing process
Issuing the purchase order via Ariba system
Initiate the e-pay for issuing the cheque and follow up the payment
Follow up with employees to receive their new cars
Responsible for updating the data of the users enrolling in the car’s safety program
Responsible for the submission of all fleet data through Global Fleet System on quarterly basis
Responsible for the documentation of the cars selling process
Handle the entry of the collisions data from insurance records regarding the driver’s accidents
All other administration work related to fleet & procurement department
Archive documentation in accordance with defined policy From:
(Month & Year)
August 2014 Till date: March 2019
[3]
Employer: Emcor Facilities Services (EFS) – Pfizer Egypt project Job Title: Facilities Administrator
Responsibilities: Coordinate the works schedules for the technicians in your sites, making optimum use of their time and that all works completed are reported and jobs are closed.
Work with both the facilities manager and technical teams to make sure all jobs are carried out on time, to schedule and are charged for should this be applicable.
Assist in the preparation and issue of O&M manuals.
Prepare and present quotations for additional works.
Assist with the control of all financial and commercial aspects of the project.
Assist in the production of supporting financial information.
Prepare and issue predefined reports, which form part of the project and client requirements.
Enable full auditable trails with, but not limited to invoices, timesheets, material orders and goods received notes.
Undertake general office duties relating to the contract including: a) correspondence and filing.
b) minutes of meetings.
c) preparation of reports and documents.
d) updating of electronic records.
e) subcontractor administration.
f) production of valuations and presentation of results. g) contract renewal documentation.
h) production of short-range plan information
i) comply with all processes and procedures which include j) compliance with all applicable rules and regulations of local labor law
From:
(Month & Year)
April 2013 Till date: August 2014
Employer: El Rashidy El Mizan Confectionery Factories Development
(El Asly )
Job Title: Export Coordinator
Responsibilities: Prepare & organize ocean export routing, documentation
(Invoices, Bill of ladings, Certificate of origin etc.)
Prepare monthly analyzing for export sales presentation. From:
(Month & Year)
February 2011 Till date: February 2013
[4]
Employer: Eastern Food Processing Company. S.A.E (AGROGREEN) Job Title: Export Coordinator
Responsibilities: Receive customer orders and prepare proforma invoice for approval.
Issue production request in align with warehouse, planning and production departments specifying any client’s special requests.
Follow up with production, planning and quality departments order’s status.
Communicate with shipping line (freight forwarders) to book and arrange shipping process
Prepare & organize ocean export routing, documentation
(Invoices, Bill of ladings, Certificate of origin etc.)
Receiving customer complaints & analyzing them then forwarding to the responsible person & following up on complains until sorted out.
From:
(Month & Year)
March 2007 Till date: February 2011
Employer:
Eastern Food Processing Company. S.A.E (AGROGREEN) Job Title: Executive Secretary
Responsibilities: Handling foreign customer communication
Filing and photocopying.
Answer general enquiries relating to the activities.
Accessing e-mails daily, printing, and responding to any messages, where required...
Custodian of diary and organizing associated meetings and appointments.
Organize conference registrations, accommodation and travel for Delegated Board Member.
From:
(Month & Year)
March 2005 Till date: March 2007
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