Admin Secretary
Resume:
Jincky Tenorio
Objective
To perform a part with my qualifications on the availability of the position and develop further my talents and skills for career improvement.
Experience
**-*ov-2019 till Present
Secretary cum Receptionist, Avenue Steak House (49ers)
Handle incoming and outgoing mails/ calls.
Greet guest as soon they arrived in the Restaurant
Answer the phone in a timely manner and connect calls to the concerned personnel.
Create and manage both digital & Hard copy filing systems.
Take a reservation based on the guest inquiries.
Deal with bookings by phone, e-mail.
Enter/maintain guest details on Reservation log sheet.
Copy, file and maintain electronic documents and records.
Preparing payroll documents on monthly basis and entering in the AMS system accordingly.
Assisting the staffs for any type of leave applications and entering in the HCM system.
Maintaining and Tracking the Comp Offs availability for all staffs and monthly duty roster. Sending salary slip copy required by Le Meridien HRD Mgt. on monthly basis.
Preparing documentations of Visa’s for
New/Renew/Cancellation/Stamping for the staffs. Follow up for all pending visa transactions.
Tracking and updates related to visas, leave, passport, emirates, employees contact information etc.
Applying entertainment band permit every 3 months through Event Licensing System. Look after for trading Licenses for renewals.
Performs the necessary filing like personal staff records, CoVID 19 EHS file, other documents related to the Outlet.
Check the frequently levels of office stationery.
Assisting with full support to all the staffs Manager/ Head related to admin/ clerical works.
Assigned as POC of the outlet to coordinate and communicate with Head Office personnel.
In-charge on Club Manager’s task related to Admin during vacation leave.
Raised maintenance request thru MMS and follow up to rectify the maintenance issue. Maintain/ update Training File Record of all staffs (EFST, BOH, FOH, etc.) EFST record tracking, arranging EFST Class / Exams.
12-Aug-2018 to 3-Mar-2019
Admin Resource Management, Abu Dhabi Ship Building A 12 years of experience as
Secretary/Management Assistant with proven
track record of successfully managed the entire
Department with providing full secretarial/
administrative support. Communicates in a
positive and effective manner with staff, co
workers and/ or visitors.
Najda St., Abu Dhabi
UAE
**************@*****.***
COMPUTER PROFICIENCY:
* MS Office (2 0 1 0 Version of
Microsoft Word, Microsoft PowerPoint,
Microsoft Excel, & Microsoft Outlook)
* ORACLE (Labor Report)
* Internet Explorer
* M-Power (Self-Service)
* MS Visio 2010
* ITracks
* Oracle (Self-Service)
*HCM (Leave Applications etc.)
*AMS (Timesheet Attendance)
Education
1997 – 2001
BACHELOR OF SCIENCE IN COMPUTER
SCIENCE
Philippine Christian University, Philippines
1993 -1997
SECONDARY HIGH SCHOOL
Maabud National High School, Philippines
Page 2 of 3
Job Description:
Provides the necessary administrative and secretarial support in an efficient manner to ensure smooth functioning of the Office.
Manage documents for incoming/outgoing correspondences.
Handles telephone calls, messages as appropriate by taking correct and all required details.
Manage files correspondence according correct sequence, manage requisitions, maintains and distributes office stationary and pantry supplies. Ensure that office items are available in the office and in proper housekeeping.
Initiate and follow-up required replies, draft letters, memos, e-mails from brief notes or oral instructions, scan documents and send email on behalf Manager
Develop and maintain a filing system with appropriate file labels.
Manage and maintains the Manager’s schedules and updates calendar with planned meetings, company events and business issues.
Prepare ant required documents ahead of time for Manager’s review/update.
Assist the entire Sections with full support in an efficient/effective manner.
30-Jul-2017 to 08-Aug-2018
Management Assistant, Abu Dhabi Ship Building
Job Description:
Responsible for clerical activities of the Departments such as answering phone calls, preparing reports and compiling files.
Prepare minutes of meeting and distributing them for appropriate persons/ or the concern Departments.
Prepare correspondence, letters and reports.
Create Electronic Purchased Requisition (EPR) to purchase items for office needs as required.
Prepare agendas and organize meeting as per
Director/Manager request.
Create Move Order (MO) for Stationery, Pantry, General items as required from ADSB warehouse.
Prepare payment vouchers for reimbursement required for invoicing.
Monitor any type of leave (annual/sick/emergency) of the entire Section.
Prepare entry gate passes for visitors/ client for official meeting.
Arrange required documents for business trip as per Director request.
Assist the Director/Manager/ Section Heads with full support and managing other tasks assigned by the Director.
Handles other secretarial jobs when someone’s on leave.
Prepare monthly final report for Saleable & Non-Saleable against OH jobs/ Man-hour overtime works.
Prepare & sending out weekend duty roster every month through Webmaster email.
Send letters related to NAVY/CICPA vessels fore repair & maintenance to UAEN Navy/ CICPA officers on daily basis.
Arrange permanent NAVY/CICPA gate pass for Navy bases. Trainings Attended
AVERY TRAINING
October 2, 2011 - ADSB, Abu Dhabi, UAE
ORACLE TRAINING
October 2, 2011 - ADSB, Abu Dhabi, UAE
ADSB SHAREPOINT PORTAL TRAINING
September 25-27, 2011 - ADSB, Abu
Dhabi, UAE
AVEVA MARS TRAINING
December4, 5 & 6, 2011 - ADSB, Abu
Dhabi, UAE
FINANCE NON-FINANCE FUNDAMENTAL
COURSE
September 28 & 29, 2014 - ADSB, Abu
Dhabi, UAE
COMMUNICATION SKILLS TRAINING
April 20 & 21, 2015 - ADSB, Abu Dhabi, UAE
EXCEL FOR BUSINESS PEOPLE
September 20 & 21, 2015 - ADSB, Abu Dhabi,
UAE
INTRODUCTION TO SUPPLY CHAIN
MANAGEMENT
December 14 & 15, 2015 - ADSB, Abu
Dhabi, UAE
MS EXCEL 2010 - ADVANCED
May 4 & 5, 2016
Al Khawarizmi Center, Abu Dhabi, UAE
DOCUMENT MANAGEMENT
Apr 30 – May 1, 2018
SOS HR Solutions - ADSB, Abu Dhabi, UAE
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01-Feb-2017 to 29-Jul-2017
Document Controller, Abu Dhabi Ship Building
Job Description:
Performs the necessary filing. Assists in Documentation control.
Performs all computer operation/ encoding as instructed by immediate supervisor.
Maintaining a tracker facility to enable documents to be updated easily.
Ensure accessibility, traceability and accuracy of documents.
Control workflows management and documents distribution.
Managing and maintaining the Five M Waste Management record.
Assists preparing invoices & LPO.
02-Aug-2009 to 31-Jan-2017
Secretary, Abu Dhabi Ship Building
Job Description:
Answering phone calls and redirect them when necessary.
Managing the daily/weekly/monthly agenda and arrange new meetings and appointments.
Preparing and disseminating correspondence, memos and forms.
Develop and maintain a filing system. File and update contact information of employees.
Check frequently the levels of office Stationery/ Pantry supplies and place appropriate orders thru M-Power system.
Prepare require documents for business trip.
Update the Organization charts of the Department thru MS Visio and ensure the total headcount.
Provide correct headcount employees for meals on N/S schedule.
Create EPR & Move Order for unavailable items (GS/ST/Safety items) from Warehouse Store.
Monitor and update any type of leave such as
Emergency/Annual/Sick to avoid conflicts on Schedule.
Prepare and obtain NAVY/CICPA gate passes for Navy ports for vessel repairs.
Provide Daily Attendance Timesheets to the Dept. thru ITracks system.
Fulfill other Secretarial/ Administrative duties as needed.
Perform administrative tasks, including filing and photocopying.
Handles petty cash for Dept. emergency requirement.
Respond to calls, emails, and routine letters; direct inquiries to the appropriate person.
Prepare Payment Vouchers for reimbursement such as Taxi fare, meals, tools etc.
References
Available upon request.
Contact this candidate