TSHOLOFELO MOLOI

CONTACT

Event Specialist

Profile

With over 15 years experience, I bring extensive success as an event team leader with an organized and detail – oriented work ethic to the role. I event manage and have executed numerous corporate events ranging from roadshows to large scale events, I have directed all aspects of event planning for corporate groups and internal events, ranging from finding appropriate venues to selecting vendors, arranging transfers, organize AV, entertainment and decor requirements.

I also have extensive experience with budget management, identifying cost – saving opportunities for clients with a range of budgets. I have gained extensive experience and knowledge that will enable to excel in the role of a project manager and Event manager, as I wish to take on a strategic role in your organization. My calm, friendly demeanour has aided in providing great insights into designing events which adapt to this developing new format of hybrid events.

083-***-****

073-***-**** (Spouse)

adouve@r.postjobfree.com

79 Lizard Road,

Dawnpark, Boksburg

1459

EXPERTISE

Project Management

Team work

Problem Solving

Relationship Building

2

Professional Experience

Team Leader – Events

PPS Insurance

April 2015 – present

Duties:

For external events:

• Receive brief and ascertain the precise event requirements

• Produce proposals

• Source venues/ accommodation

• Arrange land transfers and oversee flight arrangements

• Organize AV, entertainment and décor requirements

• Negotiate cost with various suppliers and properties

• Feedback within specific time parameter

• Provide confirmation on venues and suppliers

• Compile function sheet

• Attend and coordinate on the day of the event

• Oversee the breakdown of the event

• Prepare a budget plan (cost master conference)

• Manage add – ons and budget changes

• Prepare a recon on final invoices

• Aim to stay within budget as much as possible

For internal events:

• Receive an internal event request and check availability

• Schedule meeting with clients to discuss requirements and be the sole contact for internal events

• Advise the internal event coordinator of requirements and communicate to the various suppliers mainly Facilities, I T and Sodexo

• Oversee the following from an event coordinator

- Invoicing that is sent for staff and beverages and other such as tea and coffee

- Keep check of inventory an ensure he/she manages the store room

2

Professional Experience cnt.

- Conduct regular meetings to discuss requirements and check they are all met

- Be on site at every event to check all requirements are met

• Prepare a budget plan for staff, tea and coffee

Achievements:

• Financial planning sales conferences 2017

• Graduate division conference 2017

PPS life advisory sales conference 2016

• Claims and underwriting management workshop 2016

• Broker golf days 2016 and 2017

• Bruce Cameron roadshow 2017

• PPS insurance year end function 2016

• PPS life advisory year end 2015

• Executives conference 2015

• Graduate division sales conference 2018

• Broker central division conference 2018

• PPS financial planning sales conference 2018

• PPS short term insurance staff conference 2018

Senior Events Coordinator

The Forum – Turbine Hall

August 2009 – April 2015

Duties:

• Sourcing private and corporate clients.

• Receive and respond to client’s queries.

• Receive and respond to client’s video conferencing enquiries.

• Check availability and process clients’ quotations and/ or bookings accurately and timorously.

• Organize and carry out clients’ site visits and food tasting as when required.

• Record all details regarding the function in order to guarantee a successful function.

• Liaise closely to all departments (AV, Accounts, Kitchen, O perations, etc.) to keep them updated of any changes.

• Responsible for updating and maintaining equipment hire and supplier list.

• Avail self for all events, introduce the client to the Operations Manager or Floor Manager on the day of the event to ensure unbroken communication channel before departing.

• Check the venue/location before each event to ensure its readiness as requested by clients.

• Attend all set meetings to keep informed of all developments within the department and the Company as a whole.

• Ensure that terms and conditions are signed, returned and filed by clients according to company requirements.

• Follow up on the payment according to policies and procedures. Achievements

• Poverty Alleviation Conference

• ABSA financial results

• Vuzu 1st birthday celebration

• Blackberry Torch Launch

• Barloworld banquet dinner

• T-Systems Leadership Council conference and banquet dinner TECHNICAL

PROFICIENCY

MS Office Word

MS Office Excel

Powerpoint

Adobe Acrobat

EDUCATION

Certificate

Hotel and Resort Manage-

ment

Institution

Damelin, 2005

Higher Diploma Hospitality

Management (incomplete)

Institution,

International Hotel School,

2006 -

current

Secondary Schooling

High School Dawnview

High School

Grade 12 (Matric)

Date 2003

2

Professional Experience cnt.

Event and conference coordinator

Scatterlings Conference and Events

June 2008 – August 2008

Duties:

• Sourcing venues

• Organize Transfers.

• Coordinate conferences in line with clients requests

• Preparing client proposals

Achievements

• Wisa – Sun City

• Gijima AST Family golf weekend - Nelspruit

• Vision Conference – Emperors Palace

• Diabetes Conference – Emperors Palace

Junior Events coordinator

The Forum – Campus

July 2006 – May 2008

Duties:

• Booking a venue

• Foresee to the proper arrangement accordance

with the client’s requests.

• Organizing catering if requested

• Organizing deliveries

References

Name Anni Kitz

Position General Manager

Company The Forum – Turbine Hall

Contact number 082-***-****

Name Italia Mabula

Position Executive – Marketing

Company Standard Bank

Contact number 063-***-****

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