HR&ADMIN

Jude Regis.R _ MSW (HR), PGDC

Mob: +91-950******* .

E-Mail: *************@*****.***

Experience Across: 1.Recuritment 2.Administration 3.Satutory Compliance 4. Attendance Management 5.Training and development.

OBJECTIVE

To Work in an environment where my skills would help to achieve the goals and promote the success of the organization in HR Field.

ACADEMIC QUALIFICATION:

(PGDC) Post Graduate Diploma in Counseling Bishop Heber College

( Bharathidasan University)

MSW(HR, ) Bishop Heber College ( Bharathidasan University) with First class in 2014

B.Com from Sacred Heart College with First class in 2011.

PROFESSIONAL EXPERIENCE

1.Worked with First Steps Babywear Pvt Ltd.,Hosur as Executive-HR &Administration since August 2014 to Jan 12th 2018,

2.Working with Sakkthi Polymers Plastics EUROAQUA PLUMTEK PVT.LTD (A larger Manufacturer and Exporters of PVC, PPR pipes and fittings,Tabs, Valvues, Facutes) From Jan17th 2018 to Till date

Job Responsibilities:

First Steps Babywear Pvt Ltd

1.Recruitment and Selection:

Coordination with technical panel and understanding their requirements defining job position.

Controlling and allocating Man power in all departments.

Issuing Offer Letter/ Appointment Letter.

Short Listing the resumes Based on desired skills and experience

On board joining and induction.

Preparation of JDfor all levels.

Maintaining personal files of employees.

Monthly MIS report

2.Admin Management:

Transport Management. (Internal And External)

Monitoring and control Canteen,Grievance handling Related to canteen activities

Monitoring security activities and register like visitors entry,Staff movements

Issuing canteen tokens to the workers

Preparing monthly canteen deductions for the workers

Monitoring Company Rooms

Control and monitoring House Keeping Activity

Booking rooms for Buyers, Auditors, guest and visitors

3.Training & Development

Scheduling and arranging training while coordinating with external trainers and training programs

Identification of training needs and nominating candidates for training

Encouraging participation of employees in various organizational events

Issuing training certificate after completion of the training

4.Employee Engagement

Celebration-Diwali,AyudhaPooja, and other company events

Effectively managing welfare measures, management - employee get together, picnics & parties.

Developing employee engagement programs like Initiated and administered a welcome-mail policy to all new joiners, Initiated regular Birthday mailers & celebration policy

5.Time office Management:

Attendance uploads on daily basis.

Maintaining Leave records on Monthly basis & entering the same to the Payroll Software.

Shift rotation entries uploading

On duty entries, comp off entries

Gate pass entries and monitoring

Monitoring and check the gate pass entries on daily basis

Attendance Monitoring through Bio-metric machine

Coordination with bank to open the salary account of employees.

6.Statutory Compliance:

Complying with all statutory by time to time ( TNPCB, Inspector of Factories, Others)

PT Returns

Getting Statutory exemptions when applicable

Factory Annual Returns, Half Yearly Returns

PF Claims ( Withdrawal, EDLI Claim, PF Transfer ( OTCP)

Maintain Register

Form 8 Renewal (Pressure Vessel)

7.Social Compliance Audit ( COC):-

Handling all kind of Social Compliance audit ( Buyer Audit)

Co-coordinating with other department Mangers for audit works

Preparing and arranging the required things for audit

And other audit works

2. Working with Sakkthi Polymers & Plastics EUROAQUA PLUMTEK PVT.LTD

From Jan 18th 2018 to Till Date

Job Responsibilities

1.Recruitment and Selection

Campus Recruitment/Hiring

Bulk manpower hiring

Manpower management

Analyzing Attrition report

Controlling and allocating Man power in all departments

Statutory Compliance:

Annual &Half yearly returns

Renewal of company license

Contractor’s License renewal follow up

Co-coordinating with internal audit and full their statutory Requirements

Medical test for employees

Esi accidental report sending

Maintaining registers and record like (Bonus register, Advance and fines,etc

Time office function and Bio -Metric Attendance system :-

Manage all Time Office functions on a day to basis and Computerized Attendance Marking System. Daily basis keep track of the Bio metric attendance marking system for all our employees including contract employees. If any deviation in attendance Timing (late / early going), it is should be highlighted HOD/ Plant Head and necessary action to be taken as per the Admin policy.

Daily Plant rounds to be carried out for three times with probable time interval to ensure the House keeping, Things / Persons are in designated place, General Safety and Security deployments and movements.

Predation of monthly attendance and coordinate with Salary processing

Contract Labour Management:-

Ensure Contract Labour is provided as per the approved Contract Labour deployment chart

Any additional Contract Labour requirement for a day or certain period should have signed approval from Unit Head

Should inform the contractor and collect photograph and address proof of all contract labour

Biometric registration of contract labours

Get a English and Local language declaration signed from all Contract Labour that they are not having criminal record and that they are medically fit to perform the job

Ensure no Contract Labour below 18 years of age is allowed in the plant

Prepare and submit the contract labour deployment MIS

Take rounds on the shopfloor and find out if any machine is not in operation and still HOD has taken the Contract Labour. Inform this through MIS

Try to see if any extra Contract Labour taken for the day can be utilised in certain other department.

Ensure A grade casuals are never lying idle and report the same to HOD/ UH for utilizing them in another production area

Ensure safety of plant specially on weekly rest or any holidays including national holidays.

Ensure complete compliance of working protocols as agreed with the contractors/ security agency/ transport systems/ godowns contract and its safety.

Collection all the Labour Bills and other Admin expenses Bills timely and check with approved rate and get your HOD approval and also get Commercial dept. approval for payment.

Strictly adhere the C.L. Guide Line.

House Keeping & General Admn. :-

Ensuring the Floor in the complete unit is sweeped on daily basis, Toilets are cleaned on daily basis - Housekeeping Checklist to be followed and maintained.

To check if any Tubelight, Bulb, Tap is not working properly and the same to be repaired / replaced

Plant Security & administering the transport movement and their drivers/ cleaners inside the factory is safe and as per our safety protocol.

Night Rounds & its privacy protocol.

Initiate proactive actions to deal with season issues like raining, festivity & harvesting.

Transport Management- Company pick up and drop vehicle time adheance and other external travel arrangement as per the company requirements.

Take care of company guest hospitality.

Attendance and Leave management of our staff / operators / C.L by keeping the proper record.

Coordinate for Safety and other training to be conducted as per the Training plan.

Any other supporting or exigency work given by plant Head & GM.

Verify and pass all the bills pertaining to HR dept. and send to GM approval for payment

Canteen Management:-

To Audit the functioning of Canteen on daily basis.

Housekeeping of canteen area in the unit should be maintained.

Pantry of canteen is clean

Sufficient lights and fans are available and are working properly in the canteen

Ensure plates & spoons are washed properly

Ensure sufficient quality food is made available by the contractor

Ensure contractor is providing fresh food in the morning and evening

Audit the food preparation place of the canteen contractor atleast once a week

Annual pest control to be conducted in the canteen area

Canteen’s furniture condition has to be observed on quarterly basis

To check the Fittings in the washroom on weekly basis.

To check the supply & quality of the drinking water on daily basis.

Marking of above job completion will be given by canteen audit team.

Training & Development & HR – Activities :-

Review the Training Calendar and coordinate training arrangements between participants and the Faculty. Collect Training Materials from the Trainer to evidence the training and ensure Training Feedback is taken from participants even it is an external training program. Training Effectiveness Feedback Sheet is to be collected from the participants after three months from date Training as per the Admin Manual (Training & Development). And also for Employee Induction program.

Birthday wishes to all employees of Unit II and related fab unit employees of Unit II.

Coordinate with HODs for obtaining JD and Skill matrix and PMS records .

Organizing any event & motivational activities and HR initiatives.

Statutory compliances & Maintaining Records:-

1.Ensure all statutory compliances - EPF/ Medical and Accident Insurance in coordination with Manager- HR &Med claim Data preparation on Monthly & Yearly basis.

2.Assist to HR – Manager for Liaison with the Govt. authorities for statutory requirements.

3. Handle statutory and non statutory welfare activities and employee grievances smoothly with advice and assistance of Manager- HR.

PersonalDetails :-

DOB : 26/11/1989

Father Name : A. Rozario

Nationality : Indian

Marital Status : Married

Address : No.C4, PKD PARADISE, NALAMPALAYAM ROAD,

SAKKTHI NAGAR,THINDAL, ERODE

Truly Yours,

Jude Regis.R

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