General Electric Travel Coordinator
Resume:
CHRISTINA STEPHENS
Cincinnati, Ohio 45239 ( 513) 315 - 6611
Professional Summary
More than 16 years’ experience monitoring and allocating funds for state and federal grant projects
Proficient in reviewing, evaluating and analyzing obligations and expenditures of accounts payable, Accounts receivable, and financial reporting
Ensured the availability of funds and conducted projections for budgeting purposes
Instrumental in streamlining office functions to enhance productivity and maximize financial control
Effectively analyzed situations and provided innovative solutions to management
Maintained excellent written and oral communication skills, problem resolution abilities, and a high level of confidentiality
Areas of Expertise
Accounts Payable/Receivable
Fiscal budget knowledge
Complex problem solving
Effective time management
Governmental budget background
Order processing, purchasing
Records management
Business management methodology
Expense reduction
Spreadsheet & database creation
Report & document preparation
Budgeting
Office management
Teambuilding & Supervision
Procedure development
Microsoft Office proficiency
Self-directed/starter
Professional and mature
Technical Skills
MS Office (Word, Excel, Access, PowerPoint, Outlook Express), Desktop Publishing, Performance Series Automated Accounting Software System, Advantage Financial System, HRIS and Procure AZ, SAP Field glass, Lawson, PeopleSoft.
Professional Experience
DOD-Defense Contract Audit Agency GE Cincinnati, Ohio
Office Automation Assistant
Assist others in performing analytical and technical work, reimage laptops.
Research special issues and gather pertinent statistics or information.
Prepare memoranda, preliminary reports spreadsheets and charts showing findings
Of recommendations.
Perform administrative tasks (e.g., filing, timekeeping, ordering office supplies)
Use database or spreadsheet software to prepare a variety of documents
Procter and Gamble Managed Staffing Cincinnati, Ohio
Administrative Assistant III
Prepare memoranda, preliminary reports, spreadsheets and charts showing findings of recommendations.
Perform administrative tasks (e.g., filing, timekeeping, organizing/coordinating meetings and conferences, ordering office supplies, etc.)
Revise procedures, guidelines, and controls as a result of changes in higher level procedures.
Use database or spreadsheet software to prepare a variety of documents
Assist others in performing analytical and technical work.
General Electric Cincinnati, Ohio July 2017 - Dec 2017 Database Administrator I (40 hours week)
Day to day management of vendor lifecycle process via phone, email and application. Full-time
Interact with end-users and help expedite processes and resolve issues.
Password Reset, Error handling for contingent workers
Administrative point of contact for all updates and changes to Field glass application
Review and investigate integration errors.
Identify and implement process enhancement.
Support reporting needs of finance and executive management.
Administrative point of contact for all updates and changes to application
Run audit reports as needed.
Work with variety of stakeholders to identify system enhancement priorities
Serve as Field glass Administrator-SAP Fieldglass
Create custom reports
Procter and Gamble (Real Soft Inc. Staffing Services) Cincinnati, Ohio Dec 2016 – Jun 2017 Administrative Assistant III (40 hour week) Full time
Entered data into the CAS system for the Sales teams in the department of the Trade Spend Transformation Project
Entered New User Roles, Security, Promotions and sales tactics into the CAS System
Reconciled the Six Team’s travel budget
State of Arizona DEMA-Papago Park Military Reserve Base Phoenix, AZ Dec 2014 - Apr 2016 Deputy Comptroller (40 hour week)
Monitored and allocated funds to the appropriate state and federal grant projects
Organized and coded claims and purchase orders according to the appropriate budget funds
Reviewed contracts for content and funding accuracy
Performed accounts payable functions for various payments via Advantage Financial System and Procure AZ system
Verified and approved daily claims for two Fiscal Services Specialist II Associates
Assumed responsibility for agency’s monthly credit card usage by coding and tracking via Excel spreadsheet
Researched vendor payments and inquiries
Computed Use Taxes
Hamilton County Engineer Department Cincinnati, Ohio Jul 2000 – Nov 2014
Accounting Supervisor-Roads & Bridge department (40 hour week)
Full-time
Assisted in preparing Hamilton County Engineer’s state and federal grants data reports
Reviewed, organized, and coded invoices and purchase orders according to the appropriate budget funds
Performed accounts payable functions for construction expenses via Performance Series Software System
Managed and evaluated Capital Improvement projects, directed vendor relations, and tracked all payments in Excel
Reviewed and prepared budgetary projections, forecasts, financial worksheets, and other supporting documents
Researched and reconciled vendor account statements and research variances
Drafted memorandums, policies, and correspondence for the Engineering Department
Reviewed and processed monthly expense reports reflecting supporting documents and budget code indexes
Input and processed customer payments into system on a-daily basis via Access database and Excel spreadsheets
Formulated, reviewed, and tracked all money received and prepared deposits
Acted as Travel Coordinator for the Engineers Department for meetings/conferences and training for attendees
Creates and recorded journal entries
Interacted with Contractors, Supervisors, and Procurement Department
Managed and reviewed contracts for compliance and correct funding prior to approval
Verified and acted as Timekeeper and maintained timecards for the budget department
Audited internal financial processes on a quarterly basis
Managed 12 Townships & 26 Municipalities budgets and contracts – legislation agreements
Worked with other State and Local governmental agencies
Education
B.S., Business Administration & Human Resource Management, Franklin University, Franklin, OH, 2013
Three professional references
Mrs. Michelle McMullen 3482 Hazelwood Avenue #5
Cincinnati, Ohio 45211
Hamilton County Engineer Road Records Supervisor
Mrs. Kelly Anderson
3304 Stanhope Avenue #1
Cincinnati, Ohio 45211
Hamilton County Clerk
Mrs. Barbara Clay 602-***-****
Retired State of Arizona
March 2020 to July 2021
(40 hours week) Full - time
Jan 2018 to Feb 2020
(40 hours week) Full-time
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