Executive Secretary Office Assistant
Resume:
NEETHA SIJU
Mobile:055-*******
Email:**********@*****.***
AREAS OF INTEREST: Executive Secretary/Admin.Assistant / HR Executive OBJECTIVES:
To be trust worthy of a challenging positioning in accompany where I can apply my knowledge and skills, contribute to the achievement of company objectives, and achieve professional and career advancement.
SUMMARY OF SKIILS:
• Experienced, energetic, reliable and detail-oriented secretary
• Proficiency in customer relations skills.
• Capable of working well under pressure and meeting required deadlines.
• Excellent Organizational, Motivational skills, Active Listening, Communication, Interpersonal skills, Leadership, Management skills, Problem solving, Time Management and Willingness to Learn.
• Computer skills & software - Viewpoint
• Adaptable to various and changing work procedure / environments.
• Hard working, conscientious and loyal
Experience Record (Major Projects):
• Residential Development Plot No. 326-1442, for AW Al Rostamani, at Al Jaddaf, Dubai, UAE.
• Marriot Hotel for Nilona Holdings, at DHCC, Dubai, UAE.
• Residential Building Plot No. 124-953 & 124-387 at Al Muraqqabat, Dubai, UAE for M/s Al Ghurair
• Residential Development for Nakheel PJSC at Nad Al Shiba 1572 Villas & Associated Infrastructure Works, Dubai
PROFESSIONAL EXEPERIENCE:
2015– Till date:M/s, Arif&Bintoak Consulting Architects & Engineers,U.A.E Secretary
• Receiving all documents / letters / submittals / reports etc., Recording / organized filing the same on daily basis.
• Liaison with Project Management team and Clients effectively
• Coordinating meetings and preparing the minutes for the same
• Distribution and submission of drawings, material approvals, contractor’s approval, method of statements and request for information to the concern departments and contractors.
• Administering incoming/outgoing calls and all admin works.
• Preparation of project correspondences including letters, transmittals, document transmittals, compliment sheets etc
• Coordination with the respective Engineers, Secretaries of other sites to ensure correctness of the records.
2010- 2015: Nilona Holding, Dubai (Onyx Group,SharjahAirport Freezone)U.A.E. Executive Secretary to the Director & Cost Consultant
• Secretarial Works related to the Project Management, Cost Planning & Quantity surveying
• Responsible for maintaining all types of correspondences from all Stake Holders of the Projects.
• Maintaining all the Project records related to the submissions in a way, easy to retrieve Payments, Variations etc.
• Coordination of Project related Secretarial activities with Head Office, Consultants, and Contractors etc.
• Ensuring in-coming Documents are as per the requirements. 2007-2009:Al Maalim Trading, Sharjah, U.A.E.
HR Executive
• Creating and updating the policies and procedures.
• Responsible for employee relations, performance management, employee engagement and relation.
• Responsible to recruit staff, monitoring, and coaching staff to maintain a good mind set.
• Providing an enabling workplace by effective and timely resolution of employee grievances.
• Ensuring HR files and records are maintained in accordance with the company policies and procedures.
• Accountable for all HR and admin tasks.
2005-2006:SI Property (Kerala) PVT.LTD. India
Executive Secretary
• Front Office Supervision including final responsibility of management of visitors, satisfactory arrangements while waiting, including comfort.
• Managing Travel Arrangements, Booking, Confirming/ Cancelling Hotel Rooms of the Managing Director and specified Company Personnel.
• Assistance to Managing Director for correspondence.
• Control & maintenance of Circulars issued by the Managing Director.
• Maintenance of list of holidays applicable for the company.
• Organization of executive trips
• Taking care of Attendance & Leave Application
• Maintaining proper checklist related to housekeeping supervisors
• Maintaining records of new hires, transfers, terminations, tracking vacations, sick and attendance.
2001-2005:Godrej & Boyce Mfg.Co.Ltd.Appliance Division, India Front Office Assistant
• Attending calls-Receiving and responding while trying to provide full information and support to the caller.
• Maintaining important documents, records and files in a proper and organized manner.
• To be of assistance to the administrative heads of the organization.
• Drafting letters and documents.
2000-2001:Escotel Mobile Communications, India
Telemarketing Executive
• Make telephone calls to prospects
• Appointment Generation
• Keep accurate and detailed records of calls made and results achieved 1998– 2000: Haree Sree School, India
Teacher
• Teach content in a multitude of way
• Communicate regularly with parents via e-mail, phone, in-person conferences, and newsletters.
• Assess papers and tests to inform next instructional steps.
• Regularly provide and receive feedback to colleagues who work with the same students COMPUTER SKILLS:
• Computer Proficiency in Ms-Office
• Software - Viewpoint
ACADEMIC QUALIFICATION:
• 1992:M.A.Economics,University College, India (University of Kerala)
• 1989:B.AEconomics,Mar Ivanios College, India (University of Kerala)
• 1987:Pre-Degree, Mar Ivanios College, India (University of Kerala)
• 1985:Secondary School Leaving Certificate Examination REFERENCE:
Mr. Samir Dev – Sr. Director - Projects / Associate (Arif & Bintoak, 050-*******) PERSONAL DETAILS:
Nationality : Indian
Marital Status : Married
Visa Status : Company Visa
Passport Number : J2539921
Date of Expiry : 22.12.2030
Language Proficiency : Fluent in English, Hindi & Malayalam With this background, I hope that will do justice to the job entrusted to me with great professionalism and enthusiasm.
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