Admin & HR Assistant - Executive Secretary
Resume:
Feda Al-Amin
Admin.Assitant & Hr.
Assistant – Head Office
Personal Info:
Address
Abu Dhabi
United Arab Emirates
Phone
+971 050-*******
********.****@*****.***
Date of birth
****-**-06
SKILLs:
MS Office Application
WORD, EXCEL, Power Point
& OUT LOOK.
Excellent
Can work with minimum
supervision and can easily
follow instructions.
Customer service oriented,
hardworking and Fast
learner.
Excellent
Self-motivated highly developed problem solving skills. Excellent interpersonal and good management skills, able to work independently and part of a team, Armed with strong technical skills and the ability to work under pressure and quick learning ability stand out as forte.
Experience:
2016-03 / present
Position: Admin.Assistant & Hr. Assistant – Head Office Company: Royal Palace Engineering Consultancy
• Prepare a new visa, visa renewal and visa cancelation by collecting and submitting the required documents, Filling paperwork, and update related records.
•Receive and distribute new and renewed labor cards – Coordinate
•Health Insurance (applying, cancellation and renewal).
•Follow-up on Emirates ID(new, renewal, cancelation)and update records.
•Follow -up FGB PAYMENT and awarding Letter and Eltc.
•Follow- Up and Submit Documents in Municipality for Consultancy
•Control.
•Follow – Up all Invoice and Bill and Coordinate with our Account Dept.
•Prepare all filling and Documents.
•Insert reference numbers to letters for all letters issued.
•Coordinate with all contractor and issue letter when they request.
•Follow up our Project in Municipality.
2013-10 / 2015-11
Position: Receptionist Cum Secretary & Hr. Assistant – Head Office Company: Emirates National Group (Fast Rent A Car) . 1. Coordinate with PRO on new visa, visa renewal and visa cancelation by collecting and submitting the required documents, Filling Paperwork, and update related records.
2. Prepare reimbursement forms of medical fitness’s fees. 3. Receive and distribute new and renewed labour cards - electronic 4.Coordinate Health Insurance (applying, cancellation and renewal). 5. Follow-up on Emirates ID (new, renewal, cancellation)update records.
6. Issue Company new ID and its replacement.
7. Validate uniform request and issue the issuance request to supplier. 8. Issue staff letters to Gov. and to 3rd party.
9. Facilitate Lari Exchange and Bank account for salary, receive and distribute ATM cards.
10. Prepare new joiners report and submit it to payroll section. Feda Al-Amin CV 1/3
Education:
1996-09
Graduated High School
from Hunain School.
Abu Dhabi - UAE
2010 / 2011
Training Business
Course.
Business Administration
Course.
Abu Dhabi - UAE
Languages:
Arabic: native
English: Very Good
11. Perform other related tasks as assigned by head of HR department. 12. Handling in and outgoing calls.
13. Preparing daily and monthly attendance.
14. Creating LPO`s.
15. Receiving & sending incoming and outgoing correspondences. 16. Scheduling the daily meetings.
17. Maintaining files and preparing the entire job for public relation office. 18. Mailings processing (receipt and delivery) when required. 19. Setting up travel arrangements for all staff and directors. 20. Arranging hotels reservation for guests.
21. Following up the visas arrangement.
22. Following up staff & labour contract renewal.
23. Coordinate with immigration, Ministry of Labour, Police, Etisalat, in order to fix land line
2012-05
Position: Administrator Legal Assistant.
Company: Advocate & Legal Consultant Office.
- Attending the daily role for the quote.
- Receiving & sending incoming and outgoing correspondences.
- Fixing meeting appointments by maintaining diary.
- Maintaining files and preparing the entire job for public relation office.
- Discharging mails and parcels to the couriers as and when required.
- Arranging travel bookings & flights for Managers & other Management .
- Arranging hotel reservations for guests.
- Attending & following all issues related to Visa Issue renewal.
- Attend & followed Contract renewal for staff & Labours.
- Preparing all documents for IMMIGRATIONS, LABOUR OF MINISTRY, POLICE GOVERNMENT & ETISALAT TO HANDLE LINE FOR a SITE. 2009-07 / 2011-08
Position: Technical Support (Legal Dept. Head /Public Relation Officer) Company: Euroestudios Engineering Consultancy.
-Arrange staff visa with the total of 255 employees (work permit, husband sponsored visa,
visit visa etc.) for MADRID staff expatriates and their family.
- Schedule staff's visa, medical, coordinating with other internal and external departments.
-Collect all appropriate documentation necessary for visa and permits required to be processed.-Organize visas for holiday and business related travel for managers as required
-Responding to staff queries on Visa/ Labour/ Insurance and Passport related matters.
Feda Al-Amin CV 2/3
-Ensure all visa, medical and labour permits are up to date and arrange timely renewal.
-Assist in all general inquiries concerning labour and immigration matters.
- Other administration duties will include monitoring, reporting and liaising with Human Resources at Head Office on company's projects.
- Will provide admin support as needed
2008-05 / 2008-11
Position: Marketing Administration Assistant.
Company: Zaya REAL ESATE DEVELOPMENT L.L.C
- Receiving & sending all incoming and outgoing correspondences & Transmittal.
- Determine the appropriate dates for the visitors meeting.
- Maintaining files and preparing all sales and marketing jobs.
- Travel arrangement for Managers and other Senior Staff.
- Arrange hotel reservations for managers inside and outside the UAE as well as to arrange bookings for quests.
- Attending & followed every thing for request application and payment.
- Follow up outstanding invoices for clients with accounts department. 2002-12 / 2008-05
Position: Administrator Assistant.
Company: Toledo electrical & Mechanical works.
- Receiving & sending all incoming and outgoing correspondences.
- Fixing meeting appointments by maintaining diary.
- Maintaining files and preparing the entire job for public relation office.
- Translate Arabic to English (vice versa) correspondences/ transmittal.
- Discharging mails and parcels to the couriers as and when required.
- Arranging travel bookings & flights for Managers and other Management Staff.
- Arranging hotel reservations for guests.
- Attending & following all issues related to Visa Issue renewal.
- Using ((EPRO)) Program for data entry.
- Attend & followed Contract renewal for staff & Labours.
- Incharge of preparing gate Passes to ( Petrol ) site.
- Preparing all documents for IMMIGRATIONS, LABOUR OF MINISTRY, POLICE GOVERNMENT & ETISALAT TO HANDLE LINE FOR A SITE . Feda Al-Amin CV 3/3
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