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Accounts Payable Purchasing Agent

Clearwater, FL, 33755
September 22, 2021

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*** ***** ******* **** #***, Largo, FL 33771• C: 727-***-****•


A/P Full Cycle

A/R All Functions

Account Reconciliation

Excel - Pivot tables & V-lookups

Navision & Vantage - MFG/Accounting Software

American Express

Cash Flow Forecast

Settlement Run

Accruals & Ad-Hoc Reports

Sage - ERP Software

Purchasing & Inventory


Dynamic Accounts Payable Specialist with 25+ years experience. Adept at collaborating with cross-functional departments and personnel. Results-oriented and solution focused. Experience with Manufacturing, Printing/ Publishing, Construction and Marketing industries. WORK HISTORY

Accounting Associate

MSP Industries, LLC - Clearwater, FL 04/2018 - 03/2020 Link Staffing – MSP Industries - temp to hire 01/18/18-04/18/18 Collected, printed, coded and processed all invoices and performed weekly check runs. Assigned and classified all new vendors. Maintained accurate records. Handled vendor liability insurance. Reconciliation of vendor accounts and AMEX charges and payments. Monthly sale tax payments and accruals.

End of month reports - Prepaid, Sales Tax, Temp Labor Accrual, A/P Accrual, Reclasses and Ad-Hoc reports for owner. Handled all Accounts Receivable functions excluding collections. Performed Purchasing Agent duties on three separate occasions when interviewing for new Purchaser. Trained and supervised receptionist on AP Functions and duties. Trained new Controller on AP Functions and computer system. Assisted in all aspects of learning the company. Special projects as needed.

Accounts Payable Specialist

Catalina Marketing Corporation - Saint Petersburg, FL 07/2016 - 10/2017 Randstad - Catalina Marketing - temp to hire 6/22/15-7/11/16 Processed, reviewed and coded all invoices along with 3 way PO matching and exceptions. Analyzed and created changes for purchase orders. All performed through Workday and Ascend. Processed weekly Cash Flow Forecasts and Settlement Runs. Responsible for Rent Accounts maintenance, payments, lease schedules and contracts for 17 locations. Performed monthly G/L Account Reconciliations.

Processed all Legal invoices through "Serengeti" software approval system. Created weekly Clarity Reports through our time recording system for contractors to enable PO matches. Responsible for maintenance and update of all invoices on hold. Biannual Workday Testing of Suppliers, Invoices and Settlement Runs. Projects as needed. Accounts Payable Bookkeeper/Office Manager

Playbill Inc - Woodside, NY 01/1991 - 03/2013

Verified and processed all accounts payable documents for this multi-million dollar company. Monitored payments and expenditures. Reconciled vendor accounts. Resolved invoice discrepancies, processed credit memos and managed all vendors. Maintained the G/L and performed month end analysis. Monthly American Express payments and personnel travel and expense reimbursements. Maintained monthly paper inventory report for internal and all outside printers. Created and maintained all year end reports and inventories for our auditors, Maintained all W-9's and liability insurance for vendors.

Responsible for repairs and maintenance of copiers, faxes and phone systems. Purchased supplies for office. Copyright registration of all publications and maintained our library. Accounts Payable/Accounting Associate

Years of Experience: 25+

Industries: Manufacturing, Marketing, Heating & Cooling, Construction Software: Microsoft Office, SAP, Navision, Vantage, Lawson, Ascend, Workday, Serengeti Accomplishments:

Saved $40K finding double payments during yearly audit

Found and solved a problem created by the Shipping Dept. resulting in decreasing payables by $70K

Saved money by researching invoices and SOW’s for accuracy

Created, matched and coded 350 invoices weekly

Coded, matched and processed 500+ invoices weekly

Posted 80+ monthly journal entries to the General Ledger

Processed $500K of payments for deposit weekly

Cut checks and posted payments of up to $2M monthly

Processed monthly Sales and Use tax forms and payments electronically Bookkeeper

Years of Experience: 25+

Industries: Printing/Publishing

Software: Microsoft Office, Sage, MAS90


Registered, downloaded and processed payments of 2,100+ publications for copyright registration

Saved thousands by researching and negotiating pricing from office supplies to outside services, machinery and contracts

Full A/P Cycle from vendor set up to month end close

Processed and audited weekly payroll for 150+ employees including 6 Unions; processed monthly Union reports and payments

Billing/Accounts Receivable

Years of Experience: 25+

Industries: Manufacturing, Printing/Publishing

Software: Microsoft Office, Sage, MAS90, Navision, Vantage Accomplishments:

Posted payments of up to $1M monthly

Created and matched 150+ invoices daily for month end deadline

Performed account reconciliations

Conducted collections via phone and email

Completed audits within tight deadlines

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