Document Controller/Data entry Operator

Sunil.M

Block *, Mangaf

Kuwait

Mobile no. +965-****-****

E-mail Address (Personal): *************@*****.*** Career Summary: 16 years professional work experiences in Document Controller/Admin Assistant Proficient with MS-Office 2010 (MS-Word, Excel, PowerPoint, Access and Outlook) and DBMS software’s

(ASAP/IGLASS/MAXIMO)

Career Graph

Document Controller

January 2017 – October 2020

Weatherford Drilling Co (UPDC)

Ahmadi, Kuwait

Job Profile

Maintaining relevant document register for all outgoing and incoming documents, record transmittal notice information along with managing product library for all material samples and product data sheets.

Develop and maintain the Document Management System

Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)

Maintain and manage electronic and hard copy documents as required

Process incoming documentation (registration in the DMS, internal distribution, archiving)

Process outgoing documentation (transmit to Client and Suppliers/3rd parties)

Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)

Ensure control and coordination of projects documentation and data

Ensure all drawings/documentation are correctly identified, distributed and filed/stored

General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality

Monitor technical documents review and approval in accordance with agreed schedule

Preparing and updating the Project Document Distribution Matrix to include varying project management requirements and project team instructions.

Arranging and registering all the incoming documentation as per the classification and discipline.

Drafting weekly and monthly report as per project requirement along with identifying respective internal and external recipients for all incoming documentation.

Preparing clear and legible copies and issuing the same as required with the requisite transmittal notice.

Updating the Master Document register (MDR) and ensuring proper distribution and supervision of filing.

Controlling all the construction stage documents including project procedures, drawings, specification

(Job specification process specification) material requisition, purchase orders, codes and standards.

Preparing and updating document control procedure for numbering system and document flow including validity and approval procedures.

Career Graph

Document Controller Assistant

March 2014 – January 2017

DynCorp International

LOGCAP IV Kuwait

APO, AE 09330

Job Profile

Administered and ensured filing of all documents as per organization policies

Maintained records of all reports such as audit reports, financial statements, revenue and sales statements, licenses and agreements, etc.

Maintained back up of all files, both soft and hard copy

Updated all records and databases as soon as possible basis

Liaised with external agencies for handling confidential information

Assisted management in preparing various reports

Ensured that all files are regularly stored in back up data warehouse

Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material, architectural, structural drawing submittals and Filing etc.

Maintain registers of all receipts and issues or submissions of documents and correspondence.

Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.

Hands on experience in identifying, sorting of Engineering Documents and drawings (Electrical & Instrumentation drawings, plot plans, details, loop drawings, data sheets, standards, isometrics, manuals etc.)

Controlling and Updating record of Construction Procedures.

Internal Distributions of all letters & transmittals to all Concerns for their review, comments or information etc.

Maintaining and updating of Correspondence control Log sheet.

Reference:- Marcus Williams

******.********@***-****.***,

Career Graph

Admin Assistant/Inventory Controller

Jun 2005 – December 2013

AAFES EFA– US Army & Air force Exchange Service (Kuwait) Work site:- /KGL Mina Abdulla

Job Profile

Review day to day activities of the stores in Kuwait related to receiving and transferring. Respond external and internal enquiries from the stores and advise them the correct procedures, help the stores to control and reduce inventory variance, Prepare and process requisitions and purchase orders for Supplies and equipment.

Timely and accurate fulfillment of daily replenishment orders for the customer.

Perform inventory adjustments and update the same in database.

Analyze and troubleshoot inventory control problems in a timely fashion

Utilize word processing applications and spreadsheets for inventory control documentation.

Maintain inventory reports according to standard documentation and archiving procedures.

Used manual and computerized inventory system. Maintain all tools, materials and parts inventory in http://steam.corp.kbr/maximo (strategic tactical enterprise asset management) IBM created software powered by Maximo.

Send TMDE (test maintenance diagnostic equipment) items for calibration in US army Lab Arifjan.

Creating material requisition, Maintaining Material Receiving Report, Responsible for closing Material Requisition accounts.

Reconciled and submitted finished and closed buy orders to the suppliers to submit the accounts due.

Preparing material shipment documentation for Kuwait, Iraq and Afghanistan. Keep document as Opened and Closed Orders. Support different sites in Iraq Coalition forces with receiving information and status.

Prepare daily, Monthly and yearly inventory reports, interacting with vendors for vehicles accountability and maintenance

Maintained asset control system for following possessed and leased products and additional heavy equipment and vehicles

Reference:- Tungkanak Chris

**********@*****.***

Key Achievements:

“You Are Golden” award for Enduring Operation Support

Certificate of Excellence

Certificate of Appreciation – Hard work and Dedication

Safety Appreciation Certificate

Completed IOSH course

Education

Passed ITI (Diesel Mechanic) in 1999

Passed Pre-Degree (12th) in 1997

Passed SSLC in 1995

Personal Profile

Birth Date : 05-03-1979

Civil Status : Married

Gender : Male

Language Spoken : English/Hindi/Malayalam

Passport No : Z4826319

Place of Issue : Kuwait

Date of Issue : 22-07-2018

Date of Expiry : 21-07-2028

Mail Server:

Thorough knowledge of

Outlook Express/ Microsoft Outlook

Declaration

I DO HEREBY DECLARE THAT ALL THE ABOVE INFORMATION FURNISHED BY ME ARE TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF.

Sunil.M

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