Personnel Assistant Credit Controller
Resume:
Curriculum Vitae
Annette Pratt
Personal Details:
Surname : Pratt
First Name : Lilian Annette
Date of Birth : 26 October 1977
Identity Number : 771**********
Nationality : South African
Sex : Female
Marital Status : Married
Dependents : Two
Health : Good
Residence : 11 Secot Street
Unit 2
Casseldale
Springs
Telephone Number : 072-***-**** Cell
Home Language : English
Other Language : Afrikaans
Read, write, Speak
Driver’s License : None
Strengths:
Communication and leadership skills are good and I am able to converse at all levels.
I am a positive thinker and solve problems on a practical way. My motivation and teambuilding attributes have worked well in the past for achieving common goals
I enjoy daily challenges and learning to grow within the Company
Educational Qualifications
Subjects : English
Afrikaans
Business Economics
Home Economics
Typing
Geography
Qualifications : Matric
Dinwiddie High School 1995
Computer Experience on the following:
1.AS400 Computer System 16. Kofax Batch Manager
2.JD Edwards Computer System 17. JDE E1
3.Lotus Smart Suite 18. Edocs
4.Lotus Word Pro 19. Nav
5.SAP Computer System 20. Footprints
6.advantage Computer System
7.Compact
8.Excel 2005
9.Agis
10.E – Mail and Internet
11.SAP/R3
12.Microsoft 2010
13.Outlook 2010
14.Syspro
15.Skype
1. Company : Castrol South Africa
Position : Temporary Staff – Sales Department
– Internal Sales
Dates : December 1995 to September 2000
Reason for leaving : Transferred to another department
(Accounts)
Main Job Functions:
Customer Service:
Order Processing:
Processing of Manual Delivery Notes:
Back Orders:
Quotations:
General Filing:
Reference: Amanda van der Westhuizen
083 – 401 - 7103
(Transferred to Durban Branch)
2. Company : B P South Africa
Position : Banking Specialist
Dates : October 2000 – July 2003
Reason for leaving : Every time there is a Restructure at
BP c/o Castrol temps are not offered Permanent vacancies, although our positions are not filled and we stay on and our contracts were renewed.
Main Job Functions:
Downloading the Bank Statement from CATS to Excel Worksheet daily
Sort Bank Statement e.g. Line Number, Account Number, Credit Controller Number
E-mail the Banking to 16 (Sixteen) Credit Controllers and 3(three) Managers Cape Town and Roodekop before 09:00 am daily
Updating the Batch Numbers on the Bank Statement daily
Queries from Customers querying payments that were done and not off their statement,finding payments on the Bank Statement then handed over to Credit Controller in charge of customers account to do allocations
Assisting Credit Controllers with telephonic queries
When Credit Controller is absent, their Banking is done and then updated on the
Bank Statement
Assisting Credit Controllers with picking up monies that are still on the statement that was not picked up
Banking that was not done, the Statement line is E-mailed to them coping the
Supervisor
All cheques received from Reps and were posted to us are written up in a
book, batched then given to the Supervisor to check before sending it off
with Fidelity arrives
Copies of the M65 with remittances attached handed over to Credit Controllers
to allocate the payments
All RD cheques from the Bank are written up ad copies of the cheques
are handed over to Credit Controller in charge to reverse the payment
and phone customer for new payment
Downloading Parktown Banking from CATS, e-mail to the Credit Controller
Who is in charge of the Exports Account
Faxing of Invoices and Statements to customers
Assisting Managers with Invoices and Statements that are needed for the
Auditors as well as Pod’s
Assisting Casher Lady when absent with the Banking of Cash from Counter
Sales and Banking before Fidelity arrives
Assisting with Lunch tickets
In charge of ordering Stationary for Roodekop and Cape Town
Acting as PA for Supervisor, typing of letters to customers to let them know
that their Account is on hold due to no payments and that a payment is required
Arranging lunch for meetings and booking of Hotels for Managers
Messages are taken for Managers that are in meetings
Reference: Marcelle
3. Company : Freightmax
Position : Internal Sales – Admin Clerk
Dates : August 2003 to February 2005
Reason for Leaving : Hours were to long Monday to
Sunday, from 7am to 10pm at night
Main Job Functions:
Handling all Customer Collections, cash and accounts
Capturing of orders onto JDE then onto Advantage
Assisting pickers with pallet numbers for picking of stock
for Customers
Assisting Customers telephonically
E-mailing of documentation that was done on Excel
to Management
Booking of Stock onto JDE and then onto Advantage
Booking in all Returns onto Advantage
All cash handed over at day end
Assisting Total Customers
Capturing of all Total Customers orders onto Advantage for picking
Typing up warning letters for the Supervisor
Assisting with switchboard and taking messages for Managers that
were in meetings
Assisting Supervisor with documentation that was needed for POD.
Training temps on the Advantage as well as JDE
Reference: Rienie Ferreira
Supervisor
824 – 2082
4. Company : PFG Building Glass
Position : Creditors
Dates : March 2005 to September 2005
Reason for leaving : It was a half day work load and I was
Moved over to another division –
Financial Assistance
Main Job Functions:
Processing of Invoices
Sorting out queries
Emailing the Buyers regarding Price Variances that need to be approved by the Buyers
Emailing Managers to sign and code Financial Invoices
Sorting out Price Variances Queries solved quickly and responding to all emails
Telephonic queries to be investigated and notify customers regarding payment as well as emailing of remittances
Helping out of processing when someone is off sick or on leave
Reference: Frieda Pretorius
(011) 360 – 1714
5. Company : PFG – Shared Services
Position : Financial Assistance
Dates: : October 2005 to March 2009
Main Job Functions:
Processing of Expense Claims – opening new vendors for each expense claim
Processing of IT invoices and solving old queries that was not processed
Recons done on a monthly basis
Filing if all IT invoices e.g. Faritec, Dell, Siyaya (13 IT Accounts handled on a monthly basis)
All IT invoices – working closely with IT Manager – as signatures are required on major projects
Answering of Main Switchboard – taking messages for Shared Services Manager when she was not available e.g., in meetings or not at the office and emailing her the messages
Assisting all the Supervisors and Co workers with personnel assistance
Arranging of interviews – questionnaire documents attached to CV’s when interviews are done
Working closely with IT vendors – Faritec regarding IT invoices and Pod’s
Assisting with processing of Harvey, Diners, and Sure time
Emailing Harvey, Diners and Sure time to Secretaries to sign and code for processing
Processing of Skynet - solving queries for the whole of PG Group, Shatterprufe, PG Glass, PFG, Swaziland, Namibia etc
Assisting with One Time Vendors – processing of invoices as well as queries and emailing remittances
Reference: Saritha Hattingh Priscilla Pears
(011) 360 – 1723 (011) 417 – 5815
6. Company : GSA / Automotive Distribution
A division of the PG Group
Position : Branch Administrator
Period : April 2009 to 27 January 2012
Main Job Functions:
Petty Cash
Imprest Account
Debtors Book value R19 million
Assisted GSAD (Flat Glass) for 6 months on debtors book value R28 million
Capturing of Credit notes
Assisting PG Glass with any queries regarding to Credits to be done
E-mail PG Glass Management dispute numbers to post before capturing credits
Matching of Credit notes to customer credit request documents
HR – Veritas Management staff in warehouse – collecting overtime sheets and working out hours before Manager signs off and forward to Veritas Management
HR – Calculating and checking of Sales staff’s hours before Manager signs off then capture onto SAP HR system
Assisting Sales department with telephonic calls as well as capturing of orders
Internal Sales every second weekend and Call Outs
Capturing Stock adjustments
Warrenty claims send through before month end
Documents from suppliers coded and given to Management to sign off before sent through to Head Office for payment
Ordering of Stationary
Capturing of Broken Glass onto spread sheet and forwarding to Head Office
Forwarding reports on Broken Glass on a monthly basis
Logging calls to IT regarding any IT problems
Monthly Stannic reports done – Three vehicles, hand over to Manager to sign
Assisting Sales Centre Manager – Personnel Assistant
Capturing of Expense Claim for Sales Centre Manager and forwarding to Head Office for approval
Daily filing – Picking slips, file copies matched with POD’s in sequence order
Splitting of credit notes and sending customer copy to customer
Capturing of Stock count onto SAP
Taking minutes for Hearings and re-typing minutes and forwarding to Chairperson
Typing of letters to customers as well as staff
Arrange MD golf day for 40 people on a yearly basis.
Reference: Berto Brand
(021) 555 – 0801
083-741- 3942
7. Company : Kimberly Clark SA
Position : Administrator Controller
Logistics
Period : September 2012 to January 2013
Main Job Functions:
Checking loads verses invoices on Excel
Creating Purchase Requisitions captured on SAP and forwarding documents to Buyers
All Purchase Requisitions done for Springs ( Enstra)
Request for Personnel done and signed by Manager before submitting to HR
Ensuring all contracts for temps are ready before month end
Adding up all temps (53 temps) hours and authorized by Manager before submitting to Pay Office
Morning meeting minutes are taken
ECAPS done and monitored daily, any incidents to be put through the system.
Taking minutes for hearings
Sorting cellphone account – split into day and night shift, then colour
code adding the totals before reporting to Manager
Ensure all forklifts are on site and monitoring hours.
Ensure all staff has PPE, ordering of PPE, stationary, photocopier paper and sugar and coffee.
Monthly meetings with Financial Controller to ensure monthly expenses are below budget.
Assisting Team Leader with any queries and work load.
Reference:
Johannes Mokoena
Cell: 083-***-****
8. Company : GSA Springs
Position : Credit Controller
Period : 28 January to 17 September 2013
Main Job Functions:
- Daily Banking
- Allocations
- Debtors
- Creditors
- Sales
- Quotations
- Telephonic Sales
- Capturing of timesheets
- Day end filed every morning
- Ordering of stationary, warehouse goods, canteen on My Market
- Grv’s and Migo’s
- Petty Cash
- Create Purchase orders, STO’s on SAP
- Assisting with Imports, Sales, Invoices, Quotes
- Printing of invoices for driver’s
- Capturing of Orders onto SAP
Reference:
Heinrich Dry 072-***-**** / 011-***-****
9. Company : Compass Waste Services
Position : Disribution
Period : 2 December 2013 to 31 December 2014
( Contracting)
Main Job Functions:
1. Checking all WCD's on Reutrack to balance stock that was collected.
2. Checking Route Schedule of drivers against delivery note.
3. Forward delivery notes to another Department to be invoiced.
4. Open delivery note report printed every morning and give feedback.
5. Assist Accounts department with matching invoices to statements.
6. Assisting with scanning of statements.
7. Capturing of Kelly Drivers and Load Assistants hours onto Exel Spreadsheet weekly
8. Forwarding hours of Kelly and Capacity drivers and load Assistants to Management on weekly basis
9. Updating of reports on certain deliveries and collections and email to Management on Daily basis
10. Capturing Standing orders onto SAP Business One
11. Manage Daily and Weekly Tonnage Report
12. Manage Daily Static Reports, Usage Reports
13.Capture hours for temping staff – Drivers, Load Assistants, Stores, Treatments average of 62 temps
14. Assisting Compliance Manager with reports and capturing of reports onto Excel
15. Typing documents for Reps to send to IT to load onto SAP
16. Capturing hours of permanent staff onto PRP Solutions system
Reference; Anne Brown
Other Job Functions
SHE Representative – Certificate valid till 2015
Arranging PPE for Drivers, Load Assistance
Issuing of PPE
Capturing of PPE forms onto excel
Signing off vehicle accident forms after investigations are done
Uploading inspection lists on w drive
Checking of vehicles, Fire extinguishers – spill kits etc
Assisting Compliance Manager with daily work.
Reference: Vishika Singh
(011) 818 – 4610 / 071-***-****
10. Company : Mpact Operations – Shared Services
Position : Accounts Payable
Period : 5 January 2015 to 31 October 2020
Main Job Functions:
1.Invoices scanned in by Operations into Kofax Batch Manager captured on either JDE, E1 or Nav.
2.Checking if invoices either have been captured or investigate if grv has been done.
3.Validating of Invoices.
4.ECM Close batches – Validating invoices that version to footprints and Resolve Close Ticket as per reason from either Recon lady or Operations.
5.Capturing of Inter Company Batches on a daily basis as well as Forestry invoices for payments.
6.Capturing of PPV’s signed off / authorized by Operations to capture for payment.
7.Assist Recon ladies with Recons, Balancing from Statement to AP done on excel.
8.Ensure invoices are captured accurately in time for payments
9.Capturing target of 2500 captured accurately monthly.
10.Assist operations telephonically regarding invoices that need to be captured and paid.
11.Capturing of Speed Vouchers.
12.Capturing of Expense Claims.
Other Job Functions:
Once a month work on Footprints to resolve any queries and minimize the Footprint queries.
Assist Capturing Pool when required.
Signing off payments and checking invoices on Edocs.
Back up for Recon ladies when on leave.
Logging calls with IT department regarding system problems.
Assist work colleagues with training of Nav and JDE E1.
Email Team Leader Batch Count Report when requested.
Assisting Team Leader with work given to do accurately and promptly.
Communicate with Recon Ladies regarding Utility accounts
Training given to Head of Department on Kofax, JDE and E1
Reference: Hanlie Stoop
(011) 817- 6366 / 082-***-****
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