Curriculum Vitae

Annette Pratt

Personal Details:

Surname : Pratt

First Name : Lilian Annette

Date of Birth : 26 October 1977

Identity Number : 771**********

Nationality : South African

Sex : Female

Marital Status : Married

Dependents : Two

Health : Good

Residence : 11 Secot Street

Unit 2

Casseldale

Springs

Telephone Number : 072-***-**** Cell

Home Language : English

Other Language : Afrikaans

Read, write, Speak

Driver’s License : None

Strengths:

Communication and leadership skills are good and I am able to converse at all levels.

I am a positive thinker and solve problems on a practical way. My motivation and teambuilding attributes have worked well in the past for achieving common goals

I enjoy daily challenges and learning to grow within the Company

Educational Qualifications

Subjects : English

Afrikaans

Business Economics

Home Economics

Typing

Geography

Qualifications : Matric

Dinwiddie High School 1995

Computer Experience on the following:

1.AS400 Computer System 16. Kofax Batch Manager

2.JD Edwards Computer System 17. JDE E1

3.Lotus Smart Suite 18. Edocs

4.Lotus Word Pro 19. Nav

5.SAP Computer System 20. Footprints

6.advantage Computer System

7.Compact

8.Excel 2005

9.Agis

10.E – Mail and Internet

11.SAP/R3

12.Microsoft 2010

13.Outlook 2010

14.Syspro

15.Skype

1. Company : Castrol South Africa

Position : Temporary Staff – Sales Department

– Internal Sales

Dates : December 1995 to September 2000

Reason for leaving : Transferred to another department

(Accounts)

Main Job Functions:

Customer Service:

Order Processing:

Processing of Manual Delivery Notes:

Back Orders:

Quotations:

General Filing:

Reference: Amanda van der Westhuizen

083 – 401 - 7103

(Transferred to Durban Branch)

2. Company : B P South Africa

Position : Banking Specialist

Dates : October 2000 – July 2003

Reason for leaving : Every time there is a Restructure at

BP c/o Castrol temps are not offered Permanent vacancies, although our positions are not filled and we stay on and our contracts were renewed.

Main Job Functions:

Downloading the Bank Statement from CATS to Excel Worksheet daily

Sort Bank Statement e.g. Line Number, Account Number, Credit Controller Number

E-mail the Banking to 16 (Sixteen) Credit Controllers and 3(three) Managers Cape Town and Roodekop before 09:00 am daily

Updating the Batch Numbers on the Bank Statement daily

Queries from Customers querying payments that were done and not off their statement,finding payments on the Bank Statement then handed over to Credit Controller in charge of customers account to do allocations

Assisting Credit Controllers with telephonic queries

When Credit Controller is absent, their Banking is done and then updated on the

Bank Statement

Assisting Credit Controllers with picking up monies that are still on the statement that was not picked up

Banking that was not done, the Statement line is E-mailed to them coping the

Supervisor

All cheques received from Reps and were posted to us are written up in a

book, batched then given to the Supervisor to check before sending it off

with Fidelity arrives

Copies of the M65 with remittances attached handed over to Credit Controllers

to allocate the payments

All RD cheques from the Bank are written up ad copies of the cheques

are handed over to Credit Controller in charge to reverse the payment

and phone customer for new payment

Downloading Parktown Banking from CATS, e-mail to the Credit Controller

Who is in charge of the Exports Account

Faxing of Invoices and Statements to customers

Assisting Managers with Invoices and Statements that are needed for the

Auditors as well as Pod’s

Assisting Casher Lady when absent with the Banking of Cash from Counter

Sales and Banking before Fidelity arrives

Assisting with Lunch tickets

In charge of ordering Stationary for Roodekop and Cape Town

Acting as PA for Supervisor, typing of letters to customers to let them know

that their Account is on hold due to no payments and that a payment is required

Arranging lunch for meetings and booking of Hotels for Managers

Messages are taken for Managers that are in meetings

Reference: Marcelle

(011-***-****

3. Company : Freightmax

Position : Internal Sales – Admin Clerk

Dates : August 2003 to February 2005

Reason for Leaving : Hours were to long Monday to

Sunday, from 7am to 10pm at night

Main Job Functions:

Handling all Customer Collections, cash and accounts

Capturing of orders onto JDE then onto Advantage

Assisting pickers with pallet numbers for picking of stock

for Customers

Assisting Customers telephonically

E-mailing of documentation that was done on Excel

to Management

Booking of Stock onto JDE and then onto Advantage

Booking in all Returns onto Advantage

All cash handed over at day end

Assisting Total Customers

Capturing of all Total Customers orders onto Advantage for picking

Typing up warning letters for the Supervisor

Assisting with switchboard and taking messages for Managers that

were in meetings

Assisting Supervisor with documentation that was needed for POD.

Training temps on the Advantage as well as JDE

Reference: Rienie Ferreira

Supervisor

824 – 2082

4. Company : PFG Building Glass

Position : Creditors

Dates : March 2005 to September 2005

Reason for leaving : It was a half day work load and I was

Moved over to another division –

Financial Assistance

Main Job Functions:

Processing of Invoices

Sorting out queries

Emailing the Buyers regarding Price Variances that need to be approved by the Buyers

Emailing Managers to sign and code Financial Invoices

Sorting out Price Variances Queries solved quickly and responding to all emails

Telephonic queries to be investigated and notify customers regarding payment as well as emailing of remittances

Helping out of processing when someone is off sick or on leave

Reference: Frieda Pretorius

(011) 360 – 1714

5. Company : PFG – Shared Services

Position : Financial Assistance

Dates: : October 2005 to March 2009

Main Job Functions:

Processing of Expense Claims – opening new vendors for each expense claim

Processing of IT invoices and solving old queries that was not processed

Recons done on a monthly basis

Filing if all IT invoices e.g. Faritec, Dell, Siyaya (13 IT Accounts handled on a monthly basis)

All IT invoices – working closely with IT Manager – as signatures are required on major projects

Answering of Main Switchboard – taking messages for Shared Services Manager when she was not available e.g., in meetings or not at the office and emailing her the messages

Assisting all the Supervisors and Co workers with personnel assistance

Arranging of interviews – questionnaire documents attached to CV’s when interviews are done

Working closely with IT vendors – Faritec regarding IT invoices and Pod’s

Assisting with processing of Harvey, Diners, and Sure time

Emailing Harvey, Diners and Sure time to Secretaries to sign and code for processing

Processing of Skynet - solving queries for the whole of PG Group, Shatterprufe, PG Glass, PFG, Swaziland, Namibia etc

Assisting with One Time Vendors – processing of invoices as well as queries and emailing remittances

Reference: Saritha Hattingh Priscilla Pears

(011) 360 – 1723 (011) 417 – 5815

6. Company : GSA / Automotive Distribution

A division of the PG Group

Position : Branch Administrator

Period : April 2009 to 27 January 2012

Main Job Functions:

Petty Cash

Imprest Account

Debtors Book value R19 million

Assisted GSAD (Flat Glass) for 6 months on debtors book value R28 million

Capturing of Credit notes

Assisting PG Glass with any queries regarding to Credits to be done

E-mail PG Glass Management dispute numbers to post before capturing credits

Matching of Credit notes to customer credit request documents

HR – Veritas Management staff in warehouse – collecting overtime sheets and working out hours before Manager signs off and forward to Veritas Management

HR – Calculating and checking of Sales staff’s hours before Manager signs off then capture onto SAP HR system

Assisting Sales department with telephonic calls as well as capturing of orders

Internal Sales every second weekend and Call Outs

Capturing Stock adjustments

Warrenty claims send through before month end

Documents from suppliers coded and given to Management to sign off before sent through to Head Office for payment

Ordering of Stationary

Capturing of Broken Glass onto spread sheet and forwarding to Head Office

Forwarding reports on Broken Glass on a monthly basis

Logging calls to IT regarding any IT problems

Monthly Stannic reports done – Three vehicles, hand over to Manager to sign

Assisting Sales Centre Manager – Personnel Assistant

Capturing of Expense Claim for Sales Centre Manager and forwarding to Head Office for approval

Daily filing – Picking slips, file copies matched with POD’s in sequence order

Splitting of credit notes and sending customer copy to customer

Capturing of Stock count onto SAP

Taking minutes for Hearings and re-typing minutes and forwarding to Chairperson

Typing of letters to customers as well as staff

Arrange MD golf day for 40 people on a yearly basis.

Reference: Berto Brand

(021) 555 – 0801

083-741- 3942

7. Company : Kimberly Clark SA

Position : Administrator Controller

Logistics

Period : September 2012 to January 2013

Main Job Functions:

Checking loads verses invoices on Excel

Creating Purchase Requisitions captured on SAP and forwarding documents to Buyers

All Purchase Requisitions done for Springs ( Enstra)

Request for Personnel done and signed by Manager before submitting to HR

Ensuring all contracts for temps are ready before month end

Adding up all temps (53 temps) hours and authorized by Manager before submitting to Pay Office

Morning meeting minutes are taken

ECAPS done and monitored daily, any incidents to be put through the system.

Taking minutes for hearings

Sorting cellphone account – split into day and night shift, then colour

code adding the totals before reporting to Manager

Ensure all forklifts are on site and monitoring hours.

Ensure all staff has PPE, ordering of PPE, stationary, photocopier paper and sugar and coffee.

Monthly meetings with Financial Controller to ensure monthly expenses are below budget.

Assisting Team Leader with any queries and work load.

Reference:

Johannes Mokoena

Cell: 083-***-****

8. Company : GSA Springs

Position : Credit Controller

Period : 28 January to 17 September 2013

Main Job Functions:

- Daily Banking

- Allocations

- Debtors

- Creditors

- Sales

- Quotations

- Telephonic Sales

- Capturing of timesheets

- Day end filed every morning

- Ordering of stationary, warehouse goods, canteen on My Market

- Grv’s and Migo’s

- Petty Cash

- Create Purchase orders, STO’s on SAP

- Assisting with Imports, Sales, Invoices, Quotes

- Printing of invoices for driver’s

- Capturing of Orders onto SAP

Reference:

Heinrich Dry 072-***-**** / 011-***-****

9. Company : Compass Waste Services

Position : Disribution

Period : 2 December 2013 to 31 December 2014

( Contracting)

Main Job Functions:

1. Checking all WCD's on Reutrack to balance stock that was collected.

2. Checking Route Schedule of drivers against delivery note.

3. Forward delivery notes to another Department to be invoiced.

4. Open delivery note report printed every morning and give feedback.

5. Assist Accounts department with matching invoices to statements.

6. Assisting with scanning of statements.

7. Capturing of Kelly Drivers and Load Assistants hours onto Exel Spreadsheet weekly

8. Forwarding hours of Kelly and Capacity drivers and load Assistants to Management on weekly basis

9. Updating of reports on certain deliveries and collections and email to Management on Daily basis

10. Capturing Standing orders onto SAP Business One

11. Manage Daily and Weekly Tonnage Report

12. Manage Daily Static Reports, Usage Reports

13.Capture hours for temping staff – Drivers, Load Assistants, Stores, Treatments average of 62 temps

14. Assisting Compliance Manager with reports and capturing of reports onto Excel

15. Typing documents for Reps to send to IT to load onto SAP

16. Capturing hours of permanent staff onto PRP Solutions system

Reference; Anne Brown

011-***-****

Other Job Functions

SHE Representative – Certificate valid till 2015

Arranging PPE for Drivers, Load Assistance

Issuing of PPE

Capturing of PPE forms onto excel

Signing off vehicle accident forms after investigations are done

Uploading inspection lists on w drive

Checking of vehicles, Fire extinguishers – spill kits etc

Assisting Compliance Manager with daily work.

Reference: Vishika Singh

(011) 818 – 4610 / 071-***-****

10. Company : Mpact Operations – Shared Services

Position : Accounts Payable

Period : 5 January 2015 to 31 October 2020

Main Job Functions:

1.Invoices scanned in by Operations into Kofax Batch Manager captured on either JDE, E1 or Nav.

2.Checking if invoices either have been captured or investigate if grv has been done.

3.Validating of Invoices.

4.ECM Close batches – Validating invoices that version to footprints and Resolve Close Ticket as per reason from either Recon lady or Operations.

5.Capturing of Inter Company Batches on a daily basis as well as Forestry invoices for payments.

6.Capturing of PPV’s signed off / authorized by Operations to capture for payment.

7.Assist Recon ladies with Recons, Balancing from Statement to AP done on excel.

8.Ensure invoices are captured accurately in time for payments

9.Capturing target of 2500 captured accurately monthly.

10.Assist operations telephonically regarding invoices that need to be captured and paid.

11.Capturing of Speed Vouchers.

12.Capturing of Expense Claims.

Other Job Functions:

Once a month work on Footprints to resolve any queries and minimize the Footprint queries.

Assist Capturing Pool when required.

Signing off payments and checking invoices on Edocs.

Back up for Recon ladies when on leave.

Logging calls with IT department regarding system problems.

Assist work colleagues with training of Nav and JDE E1.

Email Team Leader Batch Count Report when requested.

Assisting Team Leader with work given to do accurately and promptly.

Communicate with Recon Ladies regarding Utility accounts

Training given to Head of Department on Kofax, JDE and E1

Reference: Hanlie Stoop

(011) 817- 6366 / 082-***-****

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