Communications Assistant Executive

Theresa M. Ellington

Clinton, MD

adopj0@r.postjobfree.com

Profile

Consistent drive for excellence and daily professional growth

Excellent interpersonal, communication, and public relations skills

Ability to manage relations across a wide range of senior level executives

High degree of tact, discretion, and sound independent judgment

Strong team advocate

Demonstrated ability to acquire and apply knowledge rapidly

Proven organizational and prioritization capabilities

Innovative and high-performing

Friendly, passionate, and enthusiastic

Professional Experience

Communications Assistant / Events Coordinator

Alliance of Automobile Manufacturers • Washington, DC • 06/2011 – 8/2018

•Provide executive-level support for Senior Vice President and three Directors for the Communications Department.

•Manage all association events including member company meetings and events, political fundraisers, office socials, and private events for sister-company interests.

•Coordinate, schedule, and facilitate logistical travel and lodging needs for staff and member company representatives; use various virtual and physical interfaces to schedule, procure, and manage events (Detroit, New York and L.A. Auto Shows); acquire services needed to complete assigned tasks.

•Liaison between Association and Member Company Executives

•Planning and Coordination of Meetings/Events

•Heavy Calendar/Appointment Scheduling

•Travel and Itinerary Preparation.

•Prepare meeting material and agendas.

•Proactively follow-up on action items.

•Route all general incoming mail (written and electronic) and telephone calls (internal and external).

•Assist with gathering information for preparing ring PowerPoint slides.

•Prepare, submit and track expense reports.

•Prepare check requests.

Department budget tracking.

Act as administrator for UPS and Federal Express.

Order office supplies and maintain inventory.

Administrator for all catering needs.

Administrator for new vendors.

•Assist in industry media concerns as it relates to public concern; answer and provide assistance to media inquiries; often refer to appropriate staff members in a timely manner.

Senior Administrative Assistant

American Cleaning Institute (ACI) • Washington, DC • 05/00 – 06/11

Provided executive-level support for Senior Vice President and 4 Senior Directors.

Managed demanding schedules and appointment calendar.

Coordinated both domestic and international meetings, travel, and conference calls.

Proofed all signature-ready documents and correspondence for senior vice president.

Maintained travel calendar both domestic and international logistics.

Executed all expense reports and travel vouchers according to company policy.

Ensured individual travel portfolio met each executive’s specific profile needs.

Handled logistics for Board of Directors meetings/events.

Assisted in personal needs.

Executive Assistant

North American Securities Administration Association, (NASAA) • Washington, DC • 01/99 - 05/00

Reported to the association’s Executive director.

Prepared business and personal travel President and Senior Executive Director.

Maintained time and attendance records.

Maintained corporate database.

Maintained calendar; scheduled and prepared conference calls.

Proofed correspondence for accuracy in preparation for director’s signature.

Reconstructed company’s personnel directory for all board members, member representatives, and section chairpersons.

Education

References

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