Executive Assistant
Resume:
Experience
ANITA WILLIAMS
A Strong Resource for the busy Executive
Overview
An Executive Assistant that comes with solutions
and results. The right shoulder to rely on for an
efficient management of the busy executive’s
office and maximum productivity.
Top-notch administrative professional with extensive experience managing all aspects of the administrative role.
A pro at report-writing, liaising on special projects, and handling intricate calendar/travel details.
Excels at scorecard deliverables, gate-keeping and handling confidential/sensitive material with discretion. Open to relocation.
Contact
******************@*****.***
New York
California
Educated
UNIVERSITY OF LONDON
London, UK
Skills
Calendar/Schedule Management
Travel Arrangements
Minutes / Reports / Proposals
Vendor Management
Accounts / Expense Reports
MS Office Applications - Word,
Excel, Outlook, Peach-tree,
Workday, Atlas
Expertise
Cost-Cutting
Simplifying processes
Bringing Solutions and navigating
through challenges
Planning, Organizing,
Coordinating
Running an efficient executive
office independently
Certified
Executive Assistant and Office
Manager
Business and Report Writing
Business Intelligence
Customer Service
Six Thinking Hats
CLAIMS SUPPORT
GEICO, NY
• Investigate, evaluate and settle claims, applying technical knowledge and human relations skills to effect fair and prompt disposal of cases and to contribute to a reduced loss ratio.
• Adjust reserves or provide reserve recommendations to ensure that reserve activities are consistent with corporate policies.
• Resolve complex, severe exposure claims, using high service oriented file handling.
Jan 2021 - Present
EXECUTIVE ADMINISTRA TIVE ASSIST ANT /
ACCOUNTS ASSOCIATE
Malatesta Paladino, NY
• Proactively provided support to the 3 partners to help them manage and run their workday time-effective, organized and smooth.
• Answered, directed, and followed up on matters pertaining to the executive office, including phone calls, correspondence, status updates and served as gatekeeper.
• Assisted with report and proposal building, writing and submittals.
• Handled all processing of Accounts Payables on Sage/Peach- tree including monthly expense reports.
• Managed an active calendar, scheduling for maximum mileage on the day and all related arrangements.
• Enhanced and maintained the filing and tracking systems to organize immediate availability of information.
• Followed through on projects to ensure successful completion and liaised with high level executive clients and suppliers.
• Handled sensitive information in a confidential manner and brought solutions to challenges.
Dec 2018 - Apr 2020
ADMINISTRATIVE ASSISTANT / RECEPTIONIST
I-Grace, NY
• Greeted persons entering establishment, determined nature and purpose of visit, and directed them to specific destinations.
• Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.
• Handled all incoming and outgoing courier deliveries and mail.
• Managed the telephones and served as gatekeeper to screen or forward calls, providing relevant information, taking messages, or scheduling appointments.
Oct 2018 - Nov 2018
EXECUTIVE ASSISTANT TO COO
Amlak Finance, Dubai
• Managed a wide array of executive office tasks to enable the productivity and efficiency of the COO's Office.
• Led vendor management, establishing and streamlining the entire process to reduced bottlenecks and ensured timely contracts.
• Coordinated between departments to track projects and record scorecard deliverables to ensure completion.
• Maintained strict confidentiality with sensitive information, financial documents, and client records.
• Contributed to successful rollout of the critical Oracle Core Banking Project, managing stakeholders, by serving as the Steering Committee Secretary and documenting progress, and sharing key decisions to keep the project on track. Feb 2014 - Oct 2016
References
References available upon request
Minutes Report Writing Calendar and Travel Management Expense Reports and Accounts MS Office - Word Excel Outlook Google Docs Peach-Tree Atlas Powerpoint Pages Research and Analysis Proposal Generation Business Correspondence - Email and Mail Vendor Management Office Processes Customer Service Bi-Lingual Project Coordination Document Control Gate-Keeper Front Desk and Reception Handling Confidential and Sensitive Information Business Executive Support Liaising and coordinating with internal and external high-level executives, clients suppliers and teams team-player Organizing and Planning
EXECUTIVE ASSISTANT TO CEO
ECOLOG - Fuel Services, Dubai
• Successfully managed diverse responsibilities supporting the CEO as well as office administrative needs for a team of eight, including internet research, calendar, travel, meetings, and supplies.
• Created comprehensive administrative and human resources processes/functions from scratch.
• Trained front desk staff on outstanding customer service and telephone skills.
• Handled contracts, ensuring compliance and timely payment processing to honor agreements.
• Controlled invoices, processed payments, and maintained a detailed monthly expense report.
Jan 2012 - Jan 2014
EXECUTIVE ASSISTANT TO CFO
Topaz Marine & Engineering, Dubai
• Provided essential support to CFO, by expertly handling a range of key responsibilities on highly confidential matters, important documents and proprietary data of all natures.
• Represented the executive office in expertly communicating with high profile clients, guests and senior management.
• Managed intricate calendar and travel details, handled report generation, attending meetings and writing minutes, distribution of relevant report/information to key stakeholders. Mar 2011 - Oct 2011
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