Media Assistant Accounting Coordinator
Resume:
CARMEN GIRARD
SCARBOROUGH, ONTARIO
******************@*****.***
EMPLOYMENT HISTORY:
RANDSTAD-BEARCOM CANADA August 2019 to March 2020
Accounting/Administrative Assistant
Greeting Customers and Phones
Opening the mail
Mailing out invoices, Scanning and sending out invoices by email
Opening all new customers in JDE
Making all the changes in JDE
Input all Monthly Recurring Billing in JDE
Corresponding via emails with customers and co-workers.
Scanning Accounts Payable Invoices and emailing them to Accounts Payable Department
Making up all deposits
Petty Cash
Process Credit Card Payments
Working on special projects
Ordered in food for meetings
Filing
OCS-CATALYST March 2018 to November 2018
Client Finance Analyst
Clearing invoices, Posting invoices
Setting the buy lines (Client Pending Estimate Numbers)
Creating the buy line in the system
Corresponding via emails
Client Billing Control Report’s
Sending out Billing Control Report’s to Account Manager for approval
Requesting the Billing Control Report’s Final Billing
Sending back IWO/MPA/PBU to the Account Manager for revisions
Working with Shared Finance Services to get all Vendors up to date and current
Working on Media Ocean System (DDS- Print Buy)
Time Reports
TALENTCOR-THE HOSPITAL FOR SICK KIDS February 2018 to March 2018
Financial Analyst
Appling Cheques, Credit Cards, Wires
Corresponding via email
APPLE ONE/ ACCOUNTING ADVANTAGE June 2016 to December 2017
Accounting Administrative Clerk at SNAP ON TOOLS (6 months)
Property Associate/Receptionist at RICHMOND ADVISORY SERVICES (1 month)
Receptionist at CHAIR- TECH (6 months)
Receptionist, Greeting customers
Entering P.O.’s
Mailing out invoices, Scanning and sending out invoices,
Expediting products, Processing Samples,
Creating returned goods authorization (RGA)’s/order entry,
Shipping and receiving small packages via Purolator.
Print Credit Card Receipt for invoices,
Re-Routing Utilities as pre email request.
Closing and Opening Utilities as per email request,
Corresponding with Utilities Companies, and Property Managers.
Entering all requests for showing into Touchbase for the agents.
Getting the mail opening it and date stamping it and giving it to the owner,
Inventory Count and spreadsheet, Collection Calls
PLAN FINANCE-DENTUS MEDIA
Media Assistant January 2016 – February 2016
Clearing Print and Outdoor Discrepancies,
Working on the ESA System,
Updating spreadsheet
Y & R August 2007 – January 2009
Billing Coordinator
Worked only on the Ford Account,
Calculated and inputted foreign exchange,
Requested draft invoices and final invoices, and obtain approval for final invoicing,
Filed opened and closed projects,
Inputted suppliers’ invoices,
Inputted employee expense reports, Cost/Time transfers,
Checked batches, daily reports, and requested WIP Reports,
SAATCHI & SAATCHI March 2004 – March 2005
Billing/Accounting Coordinator
Calculated and inputted foreign exchange, Calculated and inputted taxes,
Requested draft invoices and final invoices, and obtain approval for final invoicing
Filed opened dockets and closed dockets,
Inputted suppliers’ invoices, and employee expense reports,
Cost/Time transfers, checked batches, daily reports, and requested WIP Reports,
Input Time Sheet, Input Broadcast and print invoices,
Cheque Runs, Employee Expense Cheques, and Rent and Urgent Cheques
Write up deposit sheet and coded cheques,
Media Billing, Media Discrepancies,
ALUGLASS PACKAGING March 2001 – January 2003
Accounts Payable Coordinator
2000 invoices per month, Inputted all supplier invoices,
Matched PO’S and packing slips to supplier invoices,
Weekly Cheque Runs, and Employee Expense Cheques, Urgent Cheques,
Supplier phone calls, debit memo’s, Called suppliers for O/S Invoices
Intercompany Billing Report and Petty Cash
Set up new vendors in BBX,
WOLF GROUP March 1998 – November 2000
Media Assistant
Inputted approved estimates for billing,
Ensured all estimates were signed by the client,
Approved Media Invoices, Checked contracts for accuracy,
Updated the Estimated as needed, Some Print Media Buying
Checked Media Billing for accuracy, Collected Tear sheets,
Accounts Payable
EDUCATION:
CENTENNIAL COLLEGE SCARBOROUGH, ONTARIO
SOFTWARE PACKAGES:
ACCPAC, BBX, ADMAN, DDS, MEDIAOCEAN, SHAREPOINT, EXCEL, WORD, OUTLOOK, SPEATRA, TOUCHBASE, EDI-LN-PROD 05. MY FINANCE, ISHARE, BVE, JDE
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