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Executive Assistant Department Secretary

Location:
Quezon City, Philippines
Posted:
September 14, 2021

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Resume:

LutEncarnacion

***. P. Herrera St,

Pateros Manila 1620

(02) 275 0414

63-956-****-***

63-905-****-***

adooff@r.postjobfree.com

ABOUT ME

As a career woman being an executive assistant has been a major part of her experience. Lut has worked with a various industries such as Law and Legal, Business Process Outsourcing and Accounting and had the opportunity to work with senior executives and partners in her previous endeavors.

Luthas natural ability to compete not only with just her colleagues but with herself, constantly trying to be a better version of herself on a daily basis.

SKILLS

WORK

OFFICE

CRM

SALES

MANAGEMENT

TRAINING

PERSONAL

COMMUNICATION

ORGANIZATION

TEAM PLAYER

CREATIVITY

SOCIAL

MA. LOURDES C. ENCARNACION

ADMIN CUM EXECUTIVE SUPPORT

HIGHLIGHTS

●Administrative and clerical procedures and systems

●Written Comprehension

●Excellent Communication skills

●Social Perceptiveness

●Notary

●Monitoring

●Problem Sensitivity

●Basic Bookkeeping

●Knowledgeable in Government Procurement/ Bidding

●Telephone Sales

●Customer Service

●Knowledge on basic computer programs and software (Microsoft Word, Excel, Powerpoint,, Outlook, Lotus Notes, Internet Browsers, CRM)

EXPERIENCE

(Dec 2010 – July 2016)

(Apr 2018 up to present)

EXECUTIVE ASSISTANT of the CITY ADMIN

Smoke Free Campaign Secretariat

OFFICE OF THE CITY ADMINISTRATOR

CITY GOVERNMENT OF TAGUIG

●Receiving incoming and outgoing calls

●Control complex and extensive diary for City Admin including international travel

●Driving timely day management ensuring schedule is respected or amended properly

●Timely and articulate liaison directly with Deputies, Department heads and Visitors to set up a meetings and conference calls

●Prepare travel documents (travel authority letter)

●Bank Transactions: check encashment, cash deposit & withdrawal

●Coordinate conferences, meetings and appointments and venues

●Arrange all relevant requirements for meetings: meeting rooms, IT facilities, video facilities, food and refreshments etc

●Prepare reports, memos, letters, and other documents, using word processing, database, or presentation software

●Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution

●Open, sort, and distribute incoming correspondence, including faxes and email

●File and retrieve corporate documents, records, and reports

●Greet visitors and determine whether they should be given access to specific individuals

●Other duties as assigned by the City Admin

Bids and Awards Committee Staff

Taguig City Hall, Administrator Office

(Jan 2011 – March 2012)

●Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.

●Prepare bid awards/bidding minutes/bidding documents requiring board approval.

●Provide administrative support to the BAC;

●Organize and make all necessary arrangements for the BAC meetings;

●Take custody of procurement documents and be responsible for the sale and distribution of bidding documents to interested bidders;

●Assist in managing the procurement processes;

●Monitor procurement activities and milestones for proper reporting to relevant agencies

●Make arrangements for the pre-procurement and pre-bid conferences and bid openings

(Aug 2017 – March 2018)

Marketing Event Specialist

JUBILEE EVENT MANAGEMENT

Pateros Metro Manila

●Plan and organize the event concept to finish in accordance with the preference of the venue and/or client

●Select the most suitable location or venue; book, prepare and arrange it for the event

●Attend vent to oversee activities and ensure details are handled as planned

●Monitor delivery of goods and services to ensure contract term are satisfied

●Address any dispute that may arise, and remain on site after the event is over to ensure proper clean up

(May 2017 – Aug 2017)

Department Secretary

International Committee of the Red Cross (ICRC)

Water and Habitat / Health Department

Makati City

●Drafting occasional letters and taking minutes

●Scheduling external and internal meetings, ocular, conference and appointments

●Providing secretarial function for the Delegate/ Foreign Coordinators of both departments

●Diary Management

●Correspondence Management

●International and domestic travel and accommodation management and booking

●Keeping contact databases and electronic filling up to date

●Other duties as assigned

(Mar 2010– Dec 2010)

REMOTE VIRTUAL ASSISTANT

Remotestaff.com.au

NICOLAS DIBB AUSTRALIA

●Data Entry

●Bank Booking and Rate Searches

●Communicating and liaising verbally and/or in writing between financial consultant, banker or relevant staff

●Updating company’s sales database

(June 2008 – July 2009)

EXECUTIVE ASSISTANT

AUDIT DEPARTMENT

SGV & Co (ENRST & YOUNG)

●Managing the day-to-day operations of the office

●Organizing and maintaining files and records

●Planning and scheduling meetings and appointments

●Preparing and editing correspondence, reports, and presentations

●Prepares letters and presentation materials

●Acts as liaison and maintained open lines communication among senior executives and administrative staff

●Bank transactions

●Email and Calendar management

●Provides logistical requirements for junior executive presentation

●Making travel and guest arrangements

●Monitoring attendance of all junior staff.

●manages office budget and expenses

●other duties as assigned

(Aug 2006 – Apr 2007)

INTERNATIONAL SALES REP

HAVENLINK SOLUTIONS INC

●Contact businesses in the US over the phone and influence customers to buy product by following a prepared script

●Log sales activities and information in CRM system

●Perform and hoc sales related assignments as required

●Maintains operations by following policies and procedures

●Maintains quality service by following organization standard

●Contributes to team effort by accomplishing related results as needed

(Nov 2001 – April 2004)

ADMIN CUM EXECUTIVE ASSISTANT

AMC SANTIAGO LAW OFFICE

●Type, format, edit and finalize Legal documents in accordance with Domain and other deadlines

●Handle incoming requests and screen priorities.

●Notary

●Basic Bookkeeping

●Bank transactions

●Coordinates and dispatch messenger routes for pick up and deliverables

●Respond to various business inquiries with professional demeanor and understand the confidential nature of the job

●Manage travel arrangements and coordinate conferences,

meetings and appointments

●Assist in preparing materials and information necessary for presentation

●Operating basic equipments, such as computer, modem, printer, fax machine, scanner, and copier.

●Monitor and follow – up status cases with the Municipal Trial Court, Regional Trial Court, Court of Appeal, Supreme Court or other legal institution

●Responsible for filing, monitoring and updating legal documents

●Provides assistance in meetings, writing of minutes and preparing reports of legal cases of top management

EDUCATION

(1998 – 2003)

BACHELOR OF SCIENCE OF BUSINESS ADMINISTRATION MAJOR COMPUTER MANAGEMENT

PASIG CATHOLIC COLLEGE

SEMINARS

08 August 2001

Code of Ethics for IT Professionals

19 September 2001

Basic Networking and Protocols

CHARACTER REFERRENCES

Atty. Anna Mirabel C Santiago

Lawyer/Owner

AMC Santiago Law Office

02 687 4376

Ms. Cynthia A. Manlapig

Partner / Auditor

SGV & Co. (member practice of Ernst & Young)

02 891 0307

Atty. Lyle Nino Cayetano Pasco

City Administrator

Taguig City Hall

02 555 7802

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