Administrative Officer Public School

ǁ Profile Summary ǁǁǁǁǁǁ

Ensuring the school programs are compatible with the legal, financialand organizational structure of the school system

Capabilities in developing the full-service plan & budget and evaluating both professional / support staff

An effective communicator with excellent interpersonal and strong analytical & organizational skills with flexible attitude

ǁ Core Competencies ǁǁǁǁǁǁ

~General Administration ~Transport System ~Event management & arrangement.

~Liaison & Coordination ~Stores & Inventory ~Vendor management

ǁ Achievements

School Affiliation/Extension of Affiliation

OASIS (Online Affiliated Schools Information System)

UDISE+

Ist in World Ranking by Education World in Churu District (Rajasthan), 2018 & 2019.

Cyber Fair Platinum Award Winner, 2018 & 2019

Organized 64th District Football tournament with 26 teams, 2019

Completion of documents and got approval for ATL Lab

MSME Registration (Udyam Registration)

NGO Darpan Registration

Land Conversion

ǁ Work Experience ǁǁǁǁǁǁ

Since January, 20 Admin Officer at S.D.M. Public School (C.B.S.E Affiliation No. 531384)

S.D Memorial College of Education (Affiliated to: Maharshi Dayanand University, Rohtak)

Since May, 2018 Lakshmipat Singhania Academy (C.B.S.E. Affiliation No. 1730296)

Lakshmipat Singhania Academy- Young Learners (Play School)

Pushpa Devi Singhania Vocational institution, Churu

Feb, 17 –April, 18 Delhi Public School, Pali (A Day Boarding Cum Residential School)

Aug, 12-Jan, 17 S. R. Century Public School, Senior Secondary School

Key Result Areas:

Coordinate the day-to-day general administration of School, as directed by the Head of School, and be responsible for the smooth functioning of all administrative and support services.

Maintain liaison with Government, local authorities and other outside agencies. (i.e. Municipal, Electricity, Water Supply, Telephones, Postal, etc.)

Recommend and initiate action on all legal and statutory matters as may be relevant to the properties and operations, in consultation with the Management.

Determine and consolidate the School’s annual printing and stationery requirements in consultation with all departments and monitor wastage.

Initiate action for renewals of all School annual subscriptions and memberships, in consultation with the Head of School and the Management.

Handle day-to-day financial matters under the direction of the Head of School. Maintain a cash book and records for all day-to-day expenses, monitor the School’s imprest and consumables account and submit accounts for the same periodically.

Ensuring security arrangements of the school premises.

Supervision of movement registers and visitor registers.

Proper Security arrangements at school premises.

Personnel

• Handle day-to-day personnel administration and procedures for the school.

• Ensure the proper maintenance of staff personal files, leave records and annual leave records.

• Monitor adherence to terms of service and staff disciplinary rules.

• Recommend action on statutory labour matters and disputes.

• Organize the preparation of all standard letters (which the Head of School should sign) on warnings, show cause notices, suspension orders and letters of appointment.

School Functions

• Organize and make infrastructural and logistical arrangements for all School functions.

• See to the preparation of guest lists and the issue of invitations.

• Handle transport logistics and the provision of all required personnel.

• Arrange for the renting of furniture and equipment required.

• Arrange for the ordering of foodstuffs & beverages, as required.

• Certify supplier bills for payment, etc.

Transport System

• Manage the day-to-day operations of the school’s transport system, including the school buses and other vehicles, in close consultation with the Administrative Office Coordinator and oversee the work of the Transport Supervisor.

• Monitor the proper use of all school vehicles, in accordance with the systems and procedures laid down for the same

• Ensure that statutory documentation for all school vehicles is up to date and valid. (Registration books, road tax, insurance, etc.)

• Ensure the maintenance of vehicle utilization log books and registers, with respect to daily running of vehicles, fuel consumption and topping up and vehicle repairs.

• Arrange for regular inspection of all school vehicles and ensure that a preventative maintenance and service programme is in place.

Stores & Inventory

• Oversee the work of the Stores supervisor and the running of the school stores department.

• Monitor indents, issues and inventory periodically and ensure proper and systematic storage.

• Ensure that departmental indents are duly signed by the sanctioning authority concerned and that indented materials are issued promptly.

• Monitor and develop the stores order, re-order, receipt and issue system on the basis of perpetual inventory control.

May 11-Aug, 12 Ashirbad Infrastructure and Facility Management Services (Member of FICCI

& CII) EXECUTIVE ADMIN & TRAINING

Key Areas:

Responsible and accountable for the total cleanliness, maintenance and aesthetic upkeep of the organization.

Vendor management monthly vendor bill payments

Verify payment for admin related services

Ensuring security arrangements of the office premises

Event management & arrangement.

Responsible for guest house maintained activities like housekeeping, pantry services, cooks handling, gardening & horticulture activities.

Checking of attendance register, stock register, material register, Machine and other equipment on site.

Responsible for cafeteria management activities.

Maintaining system, staff training & planning of man power development.

Responsible for environmental services (Housekeeping, pantry F & B services, pest control, horticulture, assets mgmt. event mgmt. water mgmt).

To plan out the training schedule of the staff & supervisors.

Develop plans, actions and standard operating procedures for the operation and administration of HK department.

To take weekly inspection checked the cleaning quality and building maintenance as site to site.

Participate in all dept. head meeting.

Inspection of site cleanliness, hygiene, uniform and grooming of supervisor and other housekeeping staff.

Client interaction, ensuring client satisfaction.

Responsible for the manpower, material and machine and method.

Provide guidance and instruction to supervisors, area in charge and assigned staff.

Responsible for maintenance of facilities management, office furniture, equipment and infrastructure management like electrical, plumbing & carpenter.

Follow safety norms in the organization.

To plain & implement the cost cutting procedure.

ǁ IT Skills ǁǁǁǁǁǁ

Application Package : MS Office (Word, Excel, Power Point)

Operating System : Windows 98, 2000, XP, 7,8,10

Accounting Software : Tally ERP 9

ǁ Education ǁǁǁǁǁǁ

Master in Business Administration (Specialization in H. R.) From Maharishi Dayanand University.

Master in Hotel Management from Institute of Hotel & Tourism Management, MDU.

B.Sc (Gen) from Maharishi Dayanand University, Rohtak (JAT College) .

Intermediate conducted by H.B.S.E from GOVT. Sr. Sec. School (Bahadurgarh) in 2006.

High School conducted by H.B.S.E from Golden Valley School (Bahadurgarh) in 2002.

ǁ Extracurricular Activities ǁǁǁǁǁǁ

Organized Annual functions, Annual exhibitions and Annual Sports Days

Played a major role in organizing various events and activities such as Grand Parents Day, Mother’s Day, Teej Fair, Children’s Fair, Clubs, Trips and Tours, Workshops and Seminars, Alumni Meets.

ǁ Personal Details ǁǁǁǁǁǁ

Date of Birth: 19th August 1986

Languages Known: English and Hindi

Address: H.no 352/13 Gali no 4 Arya Nagar Ballour Road, Bahadurgarh, Hry-124507

DEEPAK GAHLOT

Phone: 702-***-****

E-mail: ****************@*****.***

Contact this candidate