Executive Secretary Assistant

*

RUPALI ARUN LAD

Bandra

EXECUTIVE SECRETARY

Offering 21 years of extended experience across assisting top management professional for their official and administrative functioning

Executive Summary

A competent and dynamic Executive Secretary with vast experience in rendering assistance to top executives. Presently performing in the capacity of Executive Secretary of Managing Director of National Peroxide Limited.

Having expertise in managing entire administrative activities relating to Director’s office – Travel arrangements, official correspondence and filing, issue of office orders.

Apt in providing secretarial and administrative support to senior management which includes travel logistics, coordinating meetings, recording minutes of meetings, liaison and keen to take on challenges that go along with job.

Possessing skills for relationship management coupled with expertise in handling confidential information with top management. Skilled in managing entire Secretarial functions.

Thorough professional, with high caliber, work orientation and ability to handle multiple functions and activities in a high pressure environment due to inherent ability to identify and prioritize tasks at hand.

Detailed oriented with superior communication and analytical skills and ability to relate to people across all hierarchical levels in the organization.

Excellent liaison skills and proven capability of effective management including inter and intra departmental coordination.

Key Competencies

•Office management •Secretarial/Confidential services •Shorthand/Typing •Communication and Networking skills •Public Relations •Correspondence/Filing •Administration •Cross- functional coordination •Internet/E-Mailing •Strong Interpersonal skills 2

Experience Recital

Company : National Peroxide Limited (Wadia Group)

Period : 8

th

February, 2013 till 1

st

July, 2020

Designation : Executive Secretary to Managing Director

Performing secretarial functions in terms of – Preparing agenda for the meeting, providing logistics support, drawing minutes of meeting, taking dictations and generating error free letters, fixing and scheduling appointments, coordinating.

Sorting, screening and prioritizing incoming mail, drafting responses to correspondence as required.

Planning and organizing meetings and interviews while ensuring effective rendering of services to enable smooth flow of day to day operations; identified scope for process enhancements for improved services.

Arranging tickets for national and international travel entailing sending the application to relevant Embassy, documentation and arranging for the visa.

Handing matters requiring discretion and confidentiality including sensitive matters in a thoroughly professional manner; answering phones – providing information and processing messages.

Overseeing and managing the correspondence with other departments/external agencies.

Handling day-to-day general correspondences like letters, faxes, Emails etc and efficiently managing proper and accurate records of incoming/outgoing communications and confidential data.

Developing plan to organize calendar, schedule meetings and monitoring various administrative activities to ensure smooth functioning of Director’s office. Previous Work Assignment

Company : Grant Thornton India Limited

Period : From 1

st

November, 2010 to 31

st

January, 2013

Designation : Executive Assistant to Partner

Company : KEC International Limited (RPG Group)

Period : From 1

st

November, 1999 till 29

th

October, 2010

Designation : Secretary to Vice President (International Business) Company : Neo Pharma Private Limited (Kalpataru Group) Period : From 26

th

September, 1995 till 31

st

October, 1999

Designation : Secretary to Vice President (Marketing) 3

Academic Credentials

M.Com passed in April 2006 with 57% from Mumbai University.

B.Com passed in April 1995 with 60.00% from Mumbai University.

HSC passed in March 1992 with 66.33% from Bombay Board.

SSC passed in March 1990 with 66.71% from Bombay Board. Certifications

Diploma in Secretarial Practice.

Diploma in Computer Applications.

Personal Details

Date of Birth: 28

th

November, 1973

Language Proficiency: Marathi, English & Hindi

Address: Flat No. 13, Sankalp Siddhi, Kher Nagar, Bandra (E ), Mumbai – 400 051 Contact No.: 983-***-****

E-mail: ***.******@**********.***

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