Executive Assistant Administrative

SHARON COLLEY

*** ****** *****, ***. ****

Scarborough, ON M1M 2E8

E-mail: ***************@*****.***

Phone: 647-***-****

To Whom It May Concern,

Re: Senior Administrative Assistant position

Enclosed is a copy of my resume.

With several years of corporate experience, excellent organization, communication, interpersonal, multi-tasking and problem solving skills are present. My other qualities that would be beneficial to your company are my reliability and outgoing personality. I have the ability to work closely with people in a team environment to handle high volumes and take initiative, along with proficient use of the Microsoft Office package including Word, Outlook, Excel, and PowerPoint.

I was a caregiver to my mother and recently relocated to London Ontario to help out. She is now stable and I am back in Toronto and ready to return to work.

I would appreciate the opportunity to discuss my suitability for this position. I may be contacted at 647-***-**** or by e-mail at ***************@*****.***.

Thank you in advance for your consideration. I look forward to hearing from you.

Sincerely,

Sharon Colley

SHARON COLLEY

140 Adanac Drive, Apt. 1419 E-mail: ***************@*****.***

Scarborough, ON M1M 2E8 C: 647-***-****

PROFILE

Professional, customer focused, motivated, and resourceful Assistant with a successful track record in supporting senior executives. Hard working, flexible and versatile with the ability to maintain composed under pressure. Proven ability to execute special projects and deliver on corporate objectives.

SKILLS SUMMARY

• Excellent Organization, Prioritization, • Strong Leadership, Project and Time

Communication and Report Writing Management

• Event Planning/Coordination and Scheduling • Calendar Management

• Customer Service and Professional Presentation • Problem Resolution Skills

• Front Office Operations/Management • Executive International Travel Planning

PROFESSIONAL EXPERIENCE

STARTECH.COM May 2019 to July 2019

SR. ADMINISTRATIVE ASSISTANT to 4 VP’s and one COO

Extensive calendar management, coordinating appointments, booking meetings and meeting rooms. Consistent rearranging.

International travel arrangements manually without a travel agency. Booking conferences.

Expense processing credit card and cash expenses.

Catering

Understanding the executive(s) line of business, clients, and team.

Taking on various requested tasks to help the executive.

Arranging and coordinating weekly and monthly department meetings.

PowerPoint presentation creation decks.

ACCENTURE July 2018 to April 2019

EXECUTIVE SUPPORT ANALYST to 4 Managing Directors

Understanding the executive(s) line of business, clients, and team.

Identifying new ways to add value and proactively taking on new tasks to help the executive be more productive.

Identifying and recommending business solutions in the area of administrative support.

Managing complex calendars, coordination of appointments, meetings and travel, as well as extensive rescheduling.

Understanding Accenture’s collaboration and technology tools, and recommending most effective options for calls and meetings involving a global audience.

Arranging and coordinating on-site and off-site meetings.

Handling time and expense reporting for one or more executives.

Drafting and editing correspondence and/or PowerPoint decks (with graphs or charts) on executive’s behalf.

Assisting with proposal development.

Researching

Pulling reports and analyzing data.

Taking ownership for various projects.

SHARON COLLEY Page 2

BARRICK GOLD CORPORATION June 2011 to October 2017

ADMINISTRATIVE ASSISTANT, to 2 VP’s Safety, Health and Environment and Permitting and Mine Closure

ADMINISTRATIVE ASSISTANT, to 2 VP’s Business Improvement and Best-In-Class

ADMINISTRATIVE ASSISTANT, to VP Risk Management & Assurance

Co-Chair of Joint Occupational Health & Safety Committee

Creation of weekly global Business Process Review meeting presentations to inform the company’s various global departments what is currently going on in our region.

Calendar management

Edit audit reports, scoping documents, gold security standard reviews

Create quarterly Audit Committee Packages for board meetings

Create quarterly Committee Meeting reports

Creation of Monthly G/L Report and process invoices and process expenses in Oracle

Power Point presentations for various meetings

Travel bookings including obtaining visas, flight, hotel, and car rental.

Expense reports, general office duties i.e. filing electronic/hard files, purchasing, etc.

Attendance management for global department members

Planned and organized Annual Department Conferences (4-5 days) including selecting the event location, accommodation, meal planning, presentations, daily itineraries with guest speakers

Creation of administrative operations manual in Audit Department

MARSULEX INC. September 2010 - November 2010

EXECUTIVE ASSISTANT, to VP Operations and Health & Safety Director (Temp. Position)

Expense reports, general office duties i.e. filing electronic/hard files, purchasing, etc.

Travel bookings including flight, hotel, and car rental.

Calendar management includes scheduling all internal and external meetings.

Development of operations records management systems and procedures.

Backup support for Risk and Health & Safety reporting, analysis, and records management.

IN-SYNC STRATEGY May 2010 - September 2010

EXECUTIVE ASSISTANT, to President and Vice President (Temporary Position)

Calendar management includes scheduling all internal and external meetings.

Travel bookings in America and Europe including the arrangement of hotels, training sessions, conferences, meetings, and dinners.

Screen incoming telephone calls.

Project Management of Insight Training Sessions. Liaising with external client and CST member to ensuring all necessary training materials are produced and shipped.

Event Planning of annual meeting, quarterly meetings, includes facilities set up and catering.

Preparation of expenses and submission of benefit claims.

Keeping track of whereabouts of Management Team, which consists of 8 people.

Attend Management Council meetings monthly. Type and distribute minutes.

MACBAIN PROPERTIES LTD., Calgary, AB April 2008 - February 2010

ADMINISTRATIVE ASSISTANT, to VP and General Manager, Operations Manager, Corporate Treasurer, Construction and Development Manager, and Property Manager

Manage Vice President and General Manager’s personal calendar.

Preparation of tenant bulletins, purchase orders, revisions to legal leases and agreements, general memos, reports, and letters. Process and manage consent forms.

Front office management.

Answer all incoming calls and redirect accordingly.

Responsible for processing A/R invoices, A/P coding and inputting (Yardi), custody of petty cash, assist with proposals, annual budgets, and preparing expense reports.

Process new employees and terminations by liaising with IT and HR departments.

SHARON COLLEY Page 3

Dispensed building access and cancellation cards using the Verex security system.

Create sales presentations of the new areas in the building that were to be leased.

Maintain office supplies and receipt, storage and retrieval of construction blueprints.

Maintain and update receipt of tenant and contractor liability insurance certificates.

Customer service, first point of contact with building maintenance requests and security issues.

Assist tenants and contractors, and dispatch building operators and cleaners.

Attend meetings and record minutes, set up meetings/boardroom bookings, conference calls, and all aspects of event planning/coordination.

Scheduled business and personal travel arrangements.

Design and produce operations manuals for USA, Southern, Northern, Central buildings.

EDUCATION

WSPS – Joint Occupational Health & Safety Certification Toronto, ON

Microsoft PowerPoint 2007 – University of Calgary Calgary, AB

Marketing and Sales credits - Ryerson Polytechnic Institute Toronto, ON

Secretarial/Word Processing Diploma – Southwestern Business College London, ON

COMPUTER SKILLS

• Microsoft Word • Microsoft Outlook • Adobe Acrobat

• Microsoft Excel • Microsoft Access • Oracle

• Microsoft PowerPoint • Internet Browser • Markview

• Verex • Yardi • SharePoint

• Concur

REFERENCES

Available upon request.

Contact this candidate