Executive Assistant Compliance Administrator

Cell: 076*******

Email: *******.***@*****.***

PERSONAL DETAILS

Name: Moipone Ramasedi

Date of Birth: 24 November 1988

Nationality: South African

Drivers License: Code 8

QUALIFICATIONS

Senior Certificate (Clapham High School)

LLB - Completed up to 3rd year (Wits University)

EMPLOYMENT EXPERIENCE

Temp assignments:

April – July 2020 Assupol

Administration

March – April 2020 Aurum Institute of Health

Contract uploading

June 2017 – August 2019

Innovation Group - Procurement Governance and Compliance Administrator

Drafting policies and procedures which support tendering, contracts management, spend analytics, transformation, supplier management and performance management and buying within the organisation

Drafting policy documents relating to supplier & contract management and procurement principles that specify the required processes and standards for conformance

Drafting, monitoring and implementing appropriate controls to ensure processes and procedures are performed in a compliant manner

Developing SOP’s and SLA’s to ensure implementation and adherence therefore

Ensuring that all operational procurement activities are well coordinated, directly manage the systems, processes and procedures governing the procurement of materials from the right suppliers, at the right price, quality and delivery requirements to support the business

Maintaining effective collaborative relationships with key stakeholders, strategic service providers and professional bodies to ensure the credibility of the procurement function of the Innovation Group

Monitoring best practice in procurement activities across the organization

Promoting and drive the importance of sound procurement practice across the organisation

Assisting with the monthly compilation of risk register, to ensure compliance with procurement policies

Ensuring that the policy register reflected current information

Monitoring supplier performance in relation to quality, delivery and environment and manage supplier performance deviations

Ensuring supplier complaints brought to the Procurement department are adequately investigated by the relevant departments prior to providing compliance and governance solutions

Developing and implementing a procurement risk register, aligned to the company risk register to provide reporting & input to the company risk register as required

Reviewing supplier agreements to ensure they align with the company’s policies and do not deviate from procurement policies.

March 2015 – May 2017

Innovation Group – Legal and Compliance Administrator

Ensuring that all compliance is adhered to thereby averting any financial implications through non-compliance

Collaborating with other departments in order to direct compliance issues and resolve issues by means of corrective action

Develop and communicate daily and monthly reviews and performance improvement plans

Work closely with the Queries and Escalations representatives so as to detect and deal with legal and compliance issues

Ensuring all relevant information is communicated to department, including all process and policy change items

Compile and provide regular reports in order to keep the department abreast of compliance efforts

Obtaining clear client and internal audits

Collaborate with Quality and Learning Department in order to develop a compliance program (for new and existing call centre agents as well as support staff and management)

Assisting in customer query resolution

Ensuring there are individual files per client so as to have tight controls and measures in place and be in a position to provide documentation upon request

Initiating, maintaining and revising policies on a continuous basis

Reporting on non-compliance when detected (not limited to own department)

Providing the various departments with guidance in handling non-compliance

Implementing and maintaining quality control procedures; establishing a daily, weekly and monthly schedule of audits, checks and compliance-verification actions

Ensuring that all aspects of compliance are addressed and that the business remains well within legislation applicable to Outbound Sales as a business

Providing updates and trend analyses on a monthly basis to my direct manager

November 2014 – February 2015

Jay Mothobi Inc - Legal Secretary (Temp Position)

Drafting of legal documents from Letters of Demand in terms of Section 129 (and 130) of the National Credit Act (No. 34 of 2005), up to and including Default Judgment Applications

Confirming validity of traced addresses, taking into account potential court requirements and streamlining objectives

Confirming the correctness of information by client at handover for correctness

Liaising with Client (a big 4 bank) in respect of queries regarding information provided and document requests

Confirming sheriff’s details, correspondents’ details and court jurisdiction (including court citation and address)

Liaising with sheriffs, correspondents and courts in general matters relating to litigation

Instructing messengers and liaising with the attorneys in ensuring documentation is sent out efficiently

Liaising with call centre manager in respect of collections information relating to debtors

Drafting correspondence to Client, Sheriffs, Correspondents and other essential liaisons in the litigation process

Reason for leaving: Temp assignment ended.

March 2014 - June 2014

Muthelo-BEE - BEE Analyst

Conducted supervised verifications for Small to Medium Enterprises (SMEs)

Assisted with Exempted Micro Enterprise verifications

Attended client's offices to conduct the verifications by checking the relevant documentation in the clients possession against the prescribed set guidelines set by SANAS

Gathered information relating to the various sectors the client wants to be verified on for verification purposes.

Collated and input information on spreadsheets to calculate the verification scores for clients.as prescribed by SANAS.

Telephonically liaised with clients, to give them feedback, take instructions, arrange consultations, and request full and further information.

Assisted in general office duties: i.e filing, printing and copying documentation, answering the switchboard, taking messages

Prepared internal reports for submission to upper management.

Reason for leaving: The organisation was not a good fit for me. I was not adequately stimulated.

October 2012 – February 2014

Legal Nexus - Legal Assistant

Assisted the Legal Advisor with the management of the Litigation Department files

Drafted correspondences to both clients and attorneys in respect of matters in my care

Ensured the provision of progress updates to clients in respect of matters in our care

Liaised with attorneys on the matters they are handling for us

Assisted with the drafting and reviewing of leases, commercial contracts, employment contracts, service level agreements and share transfer agreements.

Took new verbal instructions from clients and actioned into a working file by opening a new file, collecting all relevant information, and providing the Legal Advisor with a full report to facilitate further action on the file

Consulted with clients in respect of queries and the obtaining of additional information to assist with compiling and progressing with the respective clients’ matters.

Drafted contracts of various lengths and complexities such as leases, employment contracts, sale contracts and service level contracts.

Reason for leaving: Company went bankrupt.

April 2012 – September 2012

PJS Communications - Events Co-ordinator and Executive Assistant

Organising events from start to finish such including a man’s retreat excursion, road opening events for the Johannesburg municipality, a Mandela day for the Johannesburg municipality as well as a the feeding programme for a provincial primary school’s sports event

Managing the electronic diary of the motivational speaker

Ensuring proper coordination and preparation for meetings to be held by various members of the organisation

Obtaining quotations from suppliers

Making the project activity plan to ensure proper coordination and smooth running of scheduled events

Creating and finalising the marketing plan to ensure maximisation of publicity for planned events

Reason for leaving: The need to get exposure in the legal industry.

March 2011 – March 2012

First Time Placements - Administrative Assistant

Switchboard management

Assisting the Secretary with the typing of applicants’ CV’s into the company system

Data capturing of CV information onto the company system

Liaising with candidates to set up consultation, provide updates with regards their applications as well as set up interviews with clients

Cold calling potential clients to market the company and solicit new business

Sending our CV’s to clients on behalf of the senior consultants

Ensuring that the filing, copying and printing for the office is attended to and completed

Reason for leaving: Financial advancement

SKILLS:

Ghost Practice

Excalibur

Microsoft Office (Excel, Word, PowerPoint, Outlook)

XDS

Visio

LANGUAGES

English – Fluent (Written, read and spoken)

SeTswana – Fluent (Written, read and spoken)

Zulu - Fluent (spoken)

Afrikaans – Good (spoken, read and written)

REFERENCES

Available on request

Contact this candidate