Document Controller Management Specialist
Resume:
ABDULREHMAN
WAHEED
DOCUMENT CONTROLLER /TRACKER
Document Management Specialist, providing
general administrative back-up and other
duties. More than 4 years of records
management support. Familiar and
experienced with electronic filing systems,
various document management technologies
(ACONEX) and I also possess a wide range of
administrative skills which include the ability to
schedule meetings, carry out photocopying
and faxing work, taking minutes or assisting
with the preparation presentations.
Knowledge of filing systems and standards.
Proficiency working with Document
Management Systems. Able to multi-task and
efficiently manage changing priorities.
Excellent organizational and analytical skills,
with attention to detail.
Contact
Address
Sultana
Riyadh, 01
Phone
*.******.**@*****.***
https://www.linkedin.com/in/ab
dul-rehman-waheed-
222207181/
Religion
Islam
Nationality
Pakistani
Iaqma Status
Transferable
Work History
1.
2.
3.
Project Name: Design Build & Operation of Portable Water Plants in
4 Industrial Cities of MODON (Riyadh,Durma,Hail,Alhassa)
Company Name: Artelia International
Consultant Group
Designation: Document Controller
Duration: 1st/Jan/2019 – Present
Location: Riyadh, Durma
Company Name: Tecnicas Reunidas Saudia For
Services & Contracting Co.Ltd
Designation: Document Controller
Location: Riyadh
Duration: 1st/May/2017 – 31st/Dec/2018
Organization Name: Embassy of Pakistan Riyadh
Designation: Assistant of Deputy Head of Mission
Location: Abullah Alsahmi St Al Safarat, Riyadh
Duration: 1st/May/2016 – 30th/April/2017Skills
Reporting and
documentation Excellent
Requirements
gathering Excellent
Vehicle
operation Excellent
Meeting
preparation Excellent
Data coding
and processing Excellent
Powerful
negotiator Excellent
Package
preparation Excellent
Team
management Excellent
Data
evaluation Excellent
User technical
support Excellent
Database
management Excellent
Mail handling
Excellent
Document
scanning Excellent
4.
2019-01-
Current
Company Name: Obeikan Investment Group
Location: Riyadh, Exit 14 Industrial city
Designation: Sales Coordinator
Duration: 1st/Jan/2016 – 30th/April/2016
Document Controller
Artelia International Group (Riyadh, Durma)
Project: Design Build & Operation of Portable Water Plants in 4
Client: Modon
Responsible for preparing RFI’S and NCR Log’s.
Responsible to follow up with consultant to get back the
approved transmittal/submittals as soon as possible
Responsible for making a link of IFC drawings and send it
to all concerned engineers.
Responsible to distribute all commented shop drawings to
concern engineers, and also to follow up with them to submit it for
latest revision.
Responsible to check with consultant all transmittals/submittals or
any other documents are already dispatched to site
Ensures that all engineering documents are well checked and
submitted on time prior to the documents submission due date.
Scanning, Creation of CDs for site people and file manipulation
Preparing letters, handing patty cash invoices and submitting to head
office for final approval, receiving & sending Currier and distributing to
concern person, handling office stationary and other administrative
jobs.
Making the Electronic and hard copy of project related technical
documents
Manage the documents/drawings for review process.
Responsible for the scheduling of office volunteers in a timely manner
to ensure appropriate coverage to assist staff and daily operation of
organization
Organizing all type of drawings, tender documents, catalogs
copy, received transmittal copy, minutes of meeting documents,
tender submitted documents, consultant agreement, consultant
invoice bills & certificates copy with tracker sheet.
Controller all Time Sheet of Riyadh, Durma, Al-Hassa, Hail sides
Project .Preparing monthly timesheet with full package of employees.
To ensure the availability of latest revision for access to all
concerned.
Vacation and Resignations process for staff and workers Can provide daily admin role as well as secretary role to the
project team and department for proceeding efficiently and
without difficulties.
Maintains human resources records by recording new hires,
transfers, terminations, changes in job classifications, merit
increases; tracking vacation, sick, and personal time.
Ensures that all documents have no errors in filenames, revisions,
submissions, etc before submitting it to recipient
department/party to avoid confusion
Ensures that controlled copies of latest approved documents and
drawings are given to the appropriate staff, contractors and
suppliers as applicable
Coordination with Finance for timely payment of utility bills ensuring
continuity of services.
Perform any other duties assigned by the Project Manager.
Responsible for managing emails, queries and distributing to the
concerned personnel for their information.
Preparing & submitting of daily, weekly and monthly reports.
Controlling Database MS – Excel for all Incoming and Outgoing
Documents.
Worked in DC, Receiving Documents (Soft & Hard copy) from
Contractors and make sure all documents which have received
as per transmittal are completed, soft copy save in server putting
receiving date, make scan of the transmittal and distribution by
mail, all document which we received from contractors have to
keep in organize way.
Always keeping one copy as record when documents are sending
to concern Engineer/department.
Coordinating with the Client in the activities of Testing &
Commissioning.
Submit weekly technical submittals report to Project Manager.
Update log sheet for drawings & material Submittals to Client
project management department.
Distribute Project –related copies to internal team.
Responsible for Electronic submittals which contractor submit by
email.
Provide the ability to control the documentation flow,
filling/archiving and document handover activities for the Project
sites, both for the Head office and project sites throughout all
phases (Engineering, Procurement, Construction and
Commissioning etc) of the project.2017-05-
2018-12
Affix receiving stamps on all correspondence, transmittal sheets,
recording the date and time of receipt as well as signature. A
copy of received correspondence & transmittal sheet should
return to the originator (Client, Sub contractor & supplier)
Document Controller / Tracker
Company: Tecnicas Reunidas Saudia For Services & Contracting
Co.Ltd, Jubail, Saudia Arabic.
Affix receiving stamps on all correspondence, transmittal sheets,
recording the date and time of receipt as well as signature. A copy of
received correspondence & transmittal sheet should return to the
originator (Client, Sub contractor & supplier)
Rise RFI’s to Client/Consultant for queries to reply, in case of
insufficient data available on hand
Overall in charge for the submission of documents to the
Consultant, Client and documentation Control
Responsible for maintaining a daily based log of transmittal
of drawing/ material submittal/ site clarification requests/subcontractor approval
Prepare letters/memos/fax msg/spreadsheets/minutes
of meetings/others statements as required.
Responsible for submission of all documents to consultant
like Transmittal of drawings/Submittal of Materials/Site Clarification
Requests/Sub Contractor Approval.
Responsible for manage the document/drawing review process,
Internal and External
Responsible to check with consultant all transmittals/submittals or any
other documents are already dispatched to site
Typing site documents and follow up of all site requirements
Coordinated document exchange between departments,
contractors, suppliers and customers.
Used web-based sharing tools.
Established and managed document distribution matrix and
document control register.
Allocated unique document numbers to internal documents and
incoming external documents and tracked in database (Excel
Logs).
Ticketing arrangements
Scanned, filed and transmitted various documents and adhered
to digital filing procedures.
Maintained Document Archive and File Server of approved
documents and drawings to provide easy trace ability and
reliability. Monitored due dates and deadlines and worked to submit all
documents on time or early.
Oversaw creation, routing and data input in ACONEX of Shop
Drawings (TRP), Red Line Drawings (RLD), As Built Drawings (ABD),
Field Design Change (FDC), Request for Information (RFI)
documents.
Released and updated drawings and specifications.
Transmitted documents, organized revisions and tracked changes
and updated in Logs
Reason of leaving: not possible to transferred of sponsorship in
Tecnicas Reunidas Saudia
2016-05-
2017-04
ASSISTANT OF DHM (Deputy Head of Missoin)
Diplomatic: Embassy of Pakistan Riyadh, Saudi Arabia
Picked up delegation clients and transported them safely and timely
to their destination
Performed other duties as directed by the Administration Office
Performed general data operator using Microsoft Excel and Word.
Used tools such as Photoshop to edit and manipulate images.
Input data into a variety of computer programs with pace and
correctness.
Utilized scanner, copier, DSLR camera Nikon, telephone, fax machine
and print to perform tasks.
Performed data entry-alpha and numeric data entry to add new
records, verify, correct, edit and change.
Operated telephone switchboard station.
Answered, recorded, logged and processed all calls, requests or
concerns
Maintained the front desk area in a professional and polite manner.
Updated records for customers and employees on daily basis.
Supporded additional functions in administrative, payroll, and
reception areas as needed.
Verified, updated and corrected source documents.
Entered data into designated database and forms
prepared and submitted reports
Helped passengers with their bags and other luggage handling
Assisted elderly and disabled passengers with getting in and out of
the vehicle
Provided journey and city information to client.
Scaned, index incoming and outgoing mail electronically.2016-01 -
2016-04
SALES COORDINATOR
Company: OBEIKAN INVESTMENT GROUP, Exit 14
Industrial city
Managed all the sales related activity of the company.
Supported the field sales team.
Followed up with clients after large purchases and recorded
responses in surveys
Responded to sales queries via phone, e-mail and in writing.
Answered calls and directed callers to the appropriate line or
department
Ensured all administrative staff hours were properly recorded
each month for payroll
Lead generation and back-office data management.
Maintained of inventories and purchases.
Made copies and mailed documents for staff members needed.
Working Skills
Responsible for maintaining the company strategy like designing,
implementing and maintenance
Verify, update and correct source documents
Expert to follows rules of organization
Able to receive Embassy visitors as directed with protocol
Able to for maintaining Embassy’s contact database
Deep insight into charting out appropriate routes within the city and on intercity
roads, by using the GPS and conventional maps.
Excellent customer service and hospitality skills
Outstanding timekeeping skills
Familiarity with all roads and routes within the state
Able to Prepare documents for data entry
Verified, updated and corrected source documents
Entered data into designated database and forms
Check printouts and perform statistical checks for accuracy
Recorded all tasks and activities
Prepared and submitted reports
Answer phones and create notifications in the system
Utilized scanner, copier, telephone, fax machine, and printer to perform tasks
Ability to prepare reports of delays and mishaps
Great skills of management and organization Able to perform other clerical duties as needed
Excellent knowledge of MS Office applications (Word, Outlook, PowerPoint and
Excel)
Highly skilled in operating a variety of office machines and equipment such as
computer, fax, scanner and copier
Typing Speed: 65 WPM
Utilizing a range of office software, including email, spreadsheets and databases
Excellent communication and writing skills
Education
2013-01 - 2014-12
2012-06 - 2012-09
F.Sc: Computer Science Punjab College – Centre Riyadh
General English Language Level: 4, 5 & 6 (Britannia
International College – Riyadh)
2012-01 - 2012-06 Autocad 2D & 3D (BBC Institute of Computer Technology)
2012-06 - 2012-12 Completed Spoken English Levels: 4,5,6,7,8 From Al
Jazeera International Academy.(Certeficate No: 10289)
Languages Known
English: Read, Write, Speak (Excellent Fluency)
Arabic: Read & Write (Average)
Declaration
I hereby declare that above information details are ture and correct to the
best my knowledge and belief
Contact this candidate