ABDULREHMAN

WAHEED

DOCUMENT CONTROLLER /TRACKER

Document Management Specialist, providing

general administrative back-up and other

duties. More than 4 years of records

management support. Familiar and

experienced with electronic filing systems,

various document management technologies

(ACONEX) and I also possess a wide range of

administrative skills which include the ability to

schedule meetings, carry out photocopying

and faxing work, taking minutes or assisting

with the preparation presentations.

Knowledge of filing systems and standards.

Proficiency working with Document

Management Systems. Able to multi-task and

efficiently manage changing priorities.

Excellent organizational and analytical skills,

with attention to detail.

Contact

Address

Sultana

Riyadh, 01

Phone

009***********

E-mail

adolv2@r.postjobfree.com

LinkedIn

https://www.linkedin.com/in/ab

dul-rehman-waheed-

222207181/

Religion

Islam

Nationality

Pakistani

Iaqma Status

Transferable

Work History

1.

2.

3.

Project Name: Design Build & Operation of Portable Water Plants in

4 Industrial Cities of MODON (Riyadh,Durma,Hail,Alhassa)

Company Name: Artelia International

Consultant Group

Designation: Document Controller

Duration: 1st/Jan/2019 – Present

Location: Riyadh, Durma

Company Name: Tecnicas Reunidas Saudia For

Services & Contracting Co.Ltd

Designation: Document Controller

Location: Riyadh

Duration: 1st/May/2017 – 31st/Dec/2018

Organization Name: Embassy of Pakistan Riyadh

Designation: Assistant of Deputy Head of Mission

Location: Abullah Alsahmi St Al Safarat, Riyadh

Duration: 1st/May/2016 – 30th/April/2017Skills

Reporting and

documentation Excellent

Requirements

gathering Excellent

Vehicle

operation Excellent

Meeting

preparation Excellent

Data coding

and processing Excellent

Powerful

negotiator Excellent

Package

preparation Excellent

Team

management Excellent

Data

evaluation Excellent

User technical

support Excellent

Database

management Excellent

Mail handling

Excellent

Document

scanning Excellent

4.

2019-01-

Current

Company Name: Obeikan Investment Group

Location: Riyadh, Exit 14 Industrial city

Designation: Sales Coordinator

Duration: 1st/Jan/2016 – 30th/April/2016

Document Controller

Artelia International Group (Riyadh, Durma)

Project: Design Build & Operation of Portable Water Plants in 4

Client: Modon

Responsible for preparing RFI’S and NCR Log’s.

Responsible to follow up with consultant to get back the

approved transmittal/submittals as soon as possible

Responsible for making a link of IFC drawings and send it

to all concerned engineers.

Responsible to distribute all commented shop drawings to

concern engineers, and also to follow up with them to submit it for

latest revision.

Responsible to check with consultant all transmittals/submittals or

any other documents are already dispatched to site

Ensures that all engineering documents are well checked and

submitted on time prior to the documents submission due date.

Scanning, Creation of CDs for site people and file manipulation

Preparing letters, handing patty cash invoices and submitting to head

office for final approval, receiving & sending Currier and distributing to

concern person, handling office stationary and other administrative

jobs.

Making the Electronic and hard copy of project related technical

documents

Manage the documents/drawings for review process.

Responsible for the scheduling of office volunteers in a timely manner

to ensure appropriate coverage to assist staff and daily operation of

organization

Organizing all type of drawings, tender documents, catalogs

copy, received transmittal copy, minutes of meeting documents,

tender submitted documents, consultant agreement, consultant

invoice bills & certificates copy with tracker sheet.

Controller all Time Sheet of Riyadh, Durma, Al-Hassa, Hail sides

Project .Preparing monthly timesheet with full package of employees.

To ensure the availability of latest revision for access to all

concerned.

Vacation and Resignations process for staff and workers Can provide daily admin role as well as secretary role to the

project team and department for proceeding efficiently and

without difficulties.

Maintains human resources records by recording new hires,

transfers, terminations, changes in job classifications, merit

increases; tracking vacation, sick, and personal time.

Ensures that all documents have no errors in filenames, revisions,

submissions, etc before submitting it to recipient

department/party to avoid confusion

Ensures that controlled copies of latest approved documents and

drawings are given to the appropriate staff, contractors and

suppliers as applicable

Coordination with Finance for timely payment of utility bills ensuring

continuity of services.

Perform any other duties assigned by the Project Manager.

Responsible for managing emails, queries and distributing to the

concerned personnel for their information.

Preparing & submitting of daily, weekly and monthly reports.

Controlling Database MS – Excel for all Incoming and Outgoing

Documents.

Worked in DC, Receiving Documents (Soft & Hard copy) from

Contractors and make sure all documents which have received

as per transmittal are completed, soft copy save in server putting

receiving date, make scan of the transmittal and distribution by

mail, all document which we received from contractors have to

keep in organize way.

Always keeping one copy as record when documents are sending

to concern Engineer/department.

Coordinating with the Client in the activities of Testing &

Commissioning.

Submit weekly technical submittals report to Project Manager.

Update log sheet for drawings & material Submittals to Client

project management department.

Distribute Project –related copies to internal team.

Responsible for Electronic submittals which contractor submit by

email.

Provide the ability to control the documentation flow,

filling/archiving and document handover activities for the Project

sites, both for the Head office and project sites throughout all

phases (Engineering, Procurement, Construction and

Commissioning etc) of the project.2017-05-

2018-12

Affix receiving stamps on all correspondence, transmittal sheets,

recording the date and time of receipt as well as signature. A

copy of received correspondence & transmittal sheet should

return to the originator (Client, Sub contractor & supplier)

Document Controller / Tracker

Company: Tecnicas Reunidas Saudia For Services & Contracting

Co.Ltd, Jubail, Saudia Arabic.

Affix receiving stamps on all correspondence, transmittal sheets,

recording the date and time of receipt as well as signature. A copy of

received correspondence & transmittal sheet should return to the

originator (Client, Sub contractor & supplier)

Rise RFI’s to Client/Consultant for queries to reply, in case of

insufficient data available on hand

Overall in charge for the submission of documents to the

Consultant, Client and documentation Control

Responsible for maintaining a daily based log of transmittal

of drawing/ material submittal/ site clarification requests/subcontractor approval

Prepare letters/memos/fax msg/spreadsheets/minutes

of meetings/others statements as required.

Responsible for submission of all documents to consultant

like Transmittal of drawings/Submittal of Materials/Site Clarification

Requests/Sub Contractor Approval.

Responsible for manage the document/drawing review process,

Internal and External

Responsible to check with consultant all transmittals/submittals or any

other documents are already dispatched to site

Typing site documents and follow up of all site requirements

Coordinated document exchange between departments,

contractors, suppliers and customers.

Used web-based sharing tools.

Established and managed document distribution matrix and

document control register.

Allocated unique document numbers to internal documents and

incoming external documents and tracked in database (Excel

Logs).

Ticketing arrangements

Scanned, filed and transmitted various documents and adhered

to digital filing procedures.

Maintained Document Archive and File Server of approved

documents and drawings to provide easy trace ability and

reliability. Monitored due dates and deadlines and worked to submit all

documents on time or early.

Oversaw creation, routing and data input in ACONEX of Shop

Drawings (TRP), Red Line Drawings (RLD), As Built Drawings (ABD),

Field Design Change (FDC), Request for Information (RFI)

documents.

Released and updated drawings and specifications.

Transmitted documents, organized revisions and tracked changes

and updated in Logs

Reason of leaving: not possible to transferred of sponsorship in

Tecnicas Reunidas Saudia

2016-05-

2017-04

ASSISTANT OF DHM (Deputy Head of Missoin)

Diplomatic: Embassy of Pakistan Riyadh, Saudi Arabia

Picked up delegation clients and transported them safely and timely

to their destination

Performed other duties as directed by the Administration Office

Performed general data operator using Microsoft Excel and Word.

Used tools such as Photoshop to edit and manipulate images.

Input data into a variety of computer programs with pace and

correctness.

Utilized scanner, copier, DSLR camera Nikon, telephone, fax machine

and print to perform tasks.

Performed data entry-alpha and numeric data entry to add new

records, verify, correct, edit and change.

Operated telephone switchboard station.

Answered, recorded, logged and processed all calls, requests or

concerns

Maintained the front desk area in a professional and polite manner.

Updated records for customers and employees on daily basis.

Supporded additional functions in administrative, payroll, and

reception areas as needed.

Verified, updated and corrected source documents.

Entered data into designated database and forms

prepared and submitted reports

Helped passengers with their bags and other luggage handling

Assisted elderly and disabled passengers with getting in and out of

the vehicle

Provided journey and city information to client.

Scaned, index incoming and outgoing mail electronically.2016-01 -

2016-04

SALES COORDINATOR

Company: OBEIKAN INVESTMENT GROUP, Exit 14

Industrial city

Managed all the sales related activity of the company.

Supported the field sales team.

Followed up with clients after large purchases and recorded

responses in surveys

Responded to sales queries via phone, e-mail and in writing.

Answered calls and directed callers to the appropriate line or

department

Ensured all administrative staff hours were properly recorded

each month for payroll

Lead generation and back-office data management.

Maintained of inventories and purchases.

Made copies and mailed documents for staff members needed.

Working Skills

Responsible for maintaining the company strategy like designing,

implementing and maintenance

Verify, update and correct source documents

Expert to follows rules of organization

Able to receive Embassy visitors as directed with protocol

Able to for maintaining Embassy’s contact database

Deep insight into charting out appropriate routes within the city and on intercity

roads, by using the GPS and conventional maps.

Excellent customer service and hospitality skills

Outstanding timekeeping skills

Familiarity with all roads and routes within the state

Able to Prepare documents for data entry

Verified, updated and corrected source documents

Entered data into designated database and forms

Check printouts and perform statistical checks for accuracy

Recorded all tasks and activities

Prepared and submitted reports

Answer phones and create notifications in the system

Utilized scanner, copier, telephone, fax machine, and printer to perform tasks

Ability to prepare reports of delays and mishaps

Great skills of management and organization Able to perform other clerical duties as needed

Excellent knowledge of MS Office applications (Word, Outlook, PowerPoint and

Excel)

Highly skilled in operating a variety of office machines and equipment such as

computer, fax, scanner and copier

Typing Speed: 65 WPM

Utilizing a range of office software, including email, spreadsheets and databases

Excellent communication and writing skills

Education

2013-01 - 2014-12

2012-06 - 2012-09

F.Sc: Computer Science Punjab College – Centre Riyadh

General English Language Level: 4, 5 & 6 (Britannia

International College – Riyadh)

2012-01 - 2012-06 Autocad 2D & 3D (BBC Institute of Computer Technology)

2012-06 - 2012-12 Completed Spoken English Levels: 4,5,6,7,8 From Al

Jazeera International Academy.(Certeficate No: 10289)

Languages Known

English: Read, Write, Speak (Excellent Fluency)

Arabic: Read & Write (Average)

Declaration

I hereby declare that above information details are ture and correct to the

best my knowledge and belief

Contact this candidate