Coordinator

South Village, Sun City +27-83-640-**** **************@*****.***

Dynamic and results-orientated female IT professional with experience within IT with proficiencies ranging from office management, IT administration, human resource administration, troubleshooting and supplier invoicing. Highly versatile with varying experience and expertise within the logistics and marketing environment. A resourceful and efficient individual with the ability to provide excellent administrative support, build meaningful relationships with demonstrated leadership and the ability to communicate effectively at all levels.

SKILLS

o IT Administration

o Human Resource

Administration

o Leave Administration

o Troubleshooting

o Supplier Invoicing

o Records Management

WORK EXPERIENCE

Sun City Resort Jan 2017 – Present

IT Coordinator

• Provide administrative support in the IT office (including responding to e-mails, mail and telephone)

• Taking responsibility and accountability for our team.

• Monitor employee leave liability as per department norms and company policy.

• Capture staff roster on the Kronos system (Time and attendance) and distribute and communication of rostering schedules

• Ensuring that time and attendance comply with the Basic Conditions of employment Act

• Submitting accurately actual working hours and projected working hours for employees to the HR department for payroll purposes

• Scrutinizing variance reports and comply with the cut-off date on a monthly basis

• Compiling annual training reports

• Screening and interviewing of IT interns

• Coordinate and plan team buildings for the IT department

• Coordinating of employee performance appraisals with line managers

• Managing the Reward and Recognition program for the IT department

• Allocate and reconcile supplier invoices correctly and resolve all related queries

• Submit expense claims to the finance department as per company policy and procedures

• Compiling of Opex and Capex documentation and loading onto IFS (Enterprise Resource Planning system)

• Order stationery, paper and other consumables (as per company procedures), ensuring availability on demand.

• Develop a record management system to store confidential documents and to enable others in the department to be able to access required documents

• Troubleshoot and resolve first line queries and issues with other stakeholders.

• Coordinate the flow of paper and electronic documents to the appropriate parties LOUISA KISTA

o Logistic Administration

o Fleet Management

o Data Management

o Data Capturing

o Events Planning

o Communication skills

o Planning skills

o Coordination skills

o Analytical skills

o Problem-solving skills

IT Coordinator

• Adhering to data quality and integrity requirements

• Complete reports / minutes/ presentations / departmental documents and distribute to relevant parties

• Follow through on outstanding issues and action lists from minutes

• Liaise with travel service providers to co-ordinate travel, car and accommodation arrangements

• Book meeting venues according to meeting requirements

• Co-ordinate required equipment including Air Conditioning, office maintenance

• Arrange catering in line with RSVP’s and dietary requirements of the attendees React24 Feb 2016 – Oct 2016

Site Administrator

• Managed all administrative tasks

• Completing employee time and attendance registers

• Prepared documents for payroll

• Recruitment and Selection process for the Site

• Coordinating of employee medicals

• Updating employee files

• Renewing staff contracts

• Ordered all materials from various suppliers for various projects

• Managed site staff and ensure that staff queries are timeously resolved

• Compiled weekly client management reports

• Managed all Site activities including vehicle inspection and booking vehicles for services

• Performed other administrative functions as and when required Oricol Environmental Services Mar 2012 – Dec 2015

Logistic Administrator

• Captured all data for the logistics department

• Managed all drivers’ personnel files

• Ensured that records are kept safe and filed in an orderly manner

• Managed and updated data on the Toolbox talks with employees

• Managed and resolved all driver violations matters

• Managed the PRP Solution program (biometric system) for the Durban Region

• Liaised with clients and suppliers daily

• Administered all activities related to the management of fleet including planning driver’s trip sheets and booking of services for Durban fleet

• Acted as Assistant to the Logistics Manager

• Compiled reports daily for the National Logistics Manager

• Ensured efficient service delivery for our client base Metro File (Mt Edgecombe) July 2009 – Jan 2011

Data Capturer

• Captured documents for clients including SASA, MLB, Cambridge Foods, Clover Unilver, Tongaat Huletts, Voermol Feeds, Sanyati Construction

Checkout Head office Jun 2008 – Jun 2009

Marketing Assistant

• Provided administrative support including proofing of all adverts, planning of distribution and booking of adverts

• Managed the planning of events

• Performed all marketing administrative duties

EDUCATION

Bachelor of Commerce in Human Resource Management

Regent Business School, 2017 - 2020

Matric (Grade 12)

Crystal Point Secondary, 2004

ADDITIONAL COURSES

Certificate in Advanced Executive Secretarial

Careers 2000, 2005

Certificate in Computer Studies

Career 2000, 2005

REFERENCES

References available upon request

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