Executive Assistant Officer

CURRICULUM - VITAE

*. Name : (Mrs.) Sandra Williams

2. Address : 10/1 Serang Lane

Kolkata 700 014

3. Date of Birth : 8.10.1964

4. Contact Tel : Cell : 983**-*****

5. Educational : B.A. (English), IGNOU

Qualifications

Completed Pitman’s Secretarial Course from

Loreto House, Kolkata.

6. Experience : June 1989 to October 1999

Worked in Williamson Magor & Co. Ltd. (Kilburn

Division) as a Secretary to the Senior Manager -

Regional Sales.

Job Profile

Routine Independent Correspondence

Shorthand / Typing

Co-ordinating appointments /

meetings with clients for senior

executives of the company.

Call management.

Follow up for “C Form” collection

Occasionally handled the office cash.

April 2000 to February 2002

Worked in Assam Asbestos Ltd. as a Secretary to

the Managing Director.

Carried out all normal secretarial functions that

are normally required to be performed for a Chief

Executive Officer.

Since June 2003 – June 2018

Worked in Merlin Projects Ltd., a Reputed Real

Estate Company as an

Executive Assistant to the Managing Director.

Job Description

Deal with incoming emails, letters, invitations,

legal notices, etc. and prioritizing them for action of MD or concerned department head.

Maintaining MD’s calendar and all meeting

requests and adjust appointments as necessary to

facilitate competing priorities.

Drawing up travel itineraries, making travel

arrangements and logistics for both domestic and

international trips taken by the MD and other

senior executives of the organization.

Organize meetings, prepare minutes, distribute

and follow up for compliance of responsibilities

assigned during meetings.

Maintain a system to track pending work / tasks

from direct reports to MD.

Assist in preparing presentations for internal and external audiences;

Conduct research on internet for collating data for MD’s work.

Producing documents, briefing papers, reports

and presentations ensuring MD is well prepared

for meetings, interviews etc.

Record keeping - Maintaining files of important

documentation for easy access whenever needed.

Screening phone calls, enquiries and requests, and prioritizing them when appropriate.

Independently handling matters related to credit

card, club memberships, frequent flyer, loyalty

programs of MD.

Coordinating with Chambers of

Commerce/Overseas Representatives for

participation of company officials in Training

Programs, Seminars, Interactive Sessions,

Meetings etc.

Meeting and greeting visitors at all levels of

seniority.

Any other task that is assigned to me from time to time

Serve as the point of contact for requests

and coordination for the flow of

information both internally and

externally.

Serve as a contributing member to MD’s

Office for its smooth functioning

Acquainted with MS Word, Excel, PPT, Outlook

with Excellent Speed in Shorthand and

Typing.

7. Interest : Reading, Listening to Music, Interacting with people, being upto date with latest

events/happenings, participating in “Reach Out

Programs”

SANDRA WILLIAMS

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